MANATEE COUNTY PORT AUTHORITY AGENDA

July 29, 2025

9:00 a.m.

The Manatee County Port Authority may take action on any matter during this meeting, including those items set forth within this agenda. The chairperson, at the option of the chairperson, may take business out of order if the chairperson determines that such a change in the agenda’s schedule will expedite the business of the Port Authority.

1. CALL TO ORDER

   
   

2. Public Comments

   
   

3. Consent Agenda

   Requests by Port Authority (items to be pulled from Consent Agenda)

   
   

4. Executive Director Comments

5. Commissioner Comments

   
   

6. Adjourn

According to Section 286.0105, Florida Statutes, any person desiring to appeal any decision made by the Port Authority with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.

Mike Rahn, Chairman;

Dr. Bob McCann 1st Vice Chairman; Amanda Ballard 2nd Vice-Chairman; Tal Siddique 3rd Vice Chairman; Jason Bearden, Member;

Carol Ann Felts, Member; George Kruse, Member

‌July 29, 2025

1. CONSENT AGENDA

   
   

   1. Warrant List

      
      

   2. Minutes – June 12, 2025

      
      

   3. Budget Resolution

      
      

   4. Deletion of Port Assets

      
      

   5. Procurement Policy Update

      
      

   6. Travel Policy – General Services Administration Reimbursement Update

      
      

   7. Warehouse 8 Pallet Rack System

RECOMMENDATION:

Move to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda items.

‌Manatee County Port Authority Warrant (Check) Listing

06/03/2025 to 07/21/2025

OH_Warrant_List_BCC_Vend 1

Manatee County Port Authority Warrant (Check) Listing

06/03/2025 to 07/21/2025

OH_Warrant_List_BCC_Vend 2

Manatee County Port Authority Warrant (Check) Listing

06/03/2025 to 07/21/2025

OH_Warrant_List_BCC_Vend 3

Manatee County Port Authority Warrant (Check) Listing

06/03/2025 to 07/21/2025

OH_Warrant_List_BCC_Vend 4

Manatee County Port Authority Warrant (Check) Listing

06/03/2025 to 07/21/2025

Total warrants (checks) for period reported 3,362,476.07

OH_Warrant_List_BCC_Vend 5

‌Present were:

MANATEE COUNTY PORT AUTHORITY REGULAR MEETING

PORT MANATEE INTERMODAL CENTER, THIRD FLOOR

1905 Intermodal Circle, Palmetto, Florida June 12, 2025

https://www.youtube.com/channel/UC4KFtzaC9Z87D5mn_SKKtBA

Mike Rahn, Chairman

Amanda Ballard, Second Vice-Chairman (entered during meeting) Jason Bearden

Carol Ann Felts George W. Kruse

Absent were:

Dr. Bob McCann, First Vice-Chairman Tal Siddique, Third Vice-Chairman

Also present were:

Carlos Buqueras, Executive Director Jennifer R. Cowan, Port Authority Attorney

Dustin Peebles Accounting, Clerk of the Circuit Court Denise Hege, Accounting, Clerk of the Circuit Court Robin Toth, Deputy Clerk, Clerk of the Circuit Court

1. Chairman Rahn called the meeting to order at 9:00 a.m.

2. INVOCATION

   Jeff Holton, Chaplain, Anchor House, delivered the invocation.

3. PLEDGE OF ALLEGIANCE

   Commissioner Bearden led the Pledge of Allegiance.

   AGENDA PA20250612DOC001

   Agenda Update Memorandum 1 (6/4/25) PA20250612DOC002

   • Item 9., Third Amendment to Employment Agreement with Carlos Buqueras – Added to Agenda

     Agenda Update Memorandum 1 (6/5/25) PA20250612DOC003

   • Item 8.L., Land and Office Lease with Logistec Terminals – Added to Agenda

   • Item 9., Third Amendment to Employment Agreement – Attachment added

4. AUDIENCE INTRODUCTIONS

   Members of the audience introduced themselves.

5. PUBLIC COMMENTS

   There being no public comments, Chairman Rahn closed public comments.

   (Enter Member Ballard)

6. A.R. SAVAGE & SON, LLC

   Arthur R. Savage, President, A.R. Savage & Son LLC, utilized a slide presentation to discuss the logistics and life cycle of a Port call and ship voyage, the value of an Agent, annual cargo tonnage, growth, and the top ten customers. PA20250612DOC004

7. GULF SHELLFISH INSTITUTE

   
   

   PA MB 24-25/1

   June 12, 2025 (Continued)

   Dr. Stephen Hesterberg, Executive Director, Gulf Shellfish Institute (GSI), utilized a slide presentation about the small, non-profit organization, applied research focus on shellfish aquaculture, assisted recovery of seagrass by hard clams, new species development, the All Clams on Deck (ACOD) Initiative launched by Ed Chiles in 2021, following the Piney Point disaster, co-planting and spawner sanctuaries, and GSI’s vision for shellfish aquaculture. A brief video embedded in the slide presentation of a pilot project at Longboat Point was shown. PA20250612DOC005

   
   

8. CONSENT AGENDA PA20250612DOC006

   Carlos Buqueras, Executive Director, requested approval of the Consent Agenda.

   
   

   A motion was made by Member Bearden, seconded by Member Kruse, and carried 5 to 0, with Members McCann and Siddique absent, to approve the Consent Agenda, with the changes incorporated in the Agenda Update Memorandums, and as stated in the recommended motions on the cover sheets for the Consent Agenda.

   
   

   1. WARRANT LIST

      Accepted Warrant Listing from April 24, 2025, to June 2, 2025 PA20250612DOC007

   2. MINUTES

      Approved the Minutes of May 6, 2025

   3. BUDGET AMENDMENT

      Adopted Budget Resolution PA-25-18, budgeting $2,000,000 under the Florida Job Growth Infrastructure Grant Agreement G0139 for roadway repaving and reconstruction. The project also includes the design of a truck turnaround area and the rerouting of a stormwater ditch, fully funded by the Florida Department of Commerce; and, $300,000 from Port cash to cover the deductible for Hurricane Milton damage to the Cruise Terminal PA20250612DOC008

   4. DELEGATION OF AUTHORITY TO EXECUTIVE DIRECTOR

      Adopted Resolution PA-25-17, granting the Executive Director limited and temporary delegation of authority during extended periods of more than thirty (30) calendar days between regularly-scheduled Authority Meetings PA20250612DOC009

   5. FLORIDA JOB GROWTH INFRASTRUCTURE GRANT AGREEMENT

      Adopted Resolution PA-25-14, authorizing execution of Florida Job Growth Infrastructure Grant Agreement G0139 between the State of Florida, Department of Commerce, and Manatee County Port Authority, for a maximum participation in the amount of $2,000,000, covering 100 percent of the project costs for roadway repaving and reconstruction, involving paving South Dock Street, and include the design for paving of a truck turnaround and the rerouting of a stormwater ditch

      PA20250612DOC010

   6. INSTALLATION OF EVAPORATORS

      Approved issuance of a purchase order to Southwest Florida Mechanical, in the amount of $232,470, for the installation of 18 evaporators in Warehouse 8, and ratify the emergency installation of the 12 units at $154,980 PA20250612DOC011

   7. UNCOLLECTIBLE ACCOUNT

      Approved a write-off in the amount of $177,744.77 on Invoice P91571, for the account of Logistec Gulf Coast LLC (Customer Number B004815) PABC20250612DOC012

   8. RS&H ROADWAY REPAVING AND REBUILDING – SOUTH DOCK STREET

      Approved and authorized Chairman to execute Professional Services Authorization 25-02 to RS&H, Inc., in the amount of $405,982, for repaving of South Dock Street, from U.S. 41 to Reeder Road, pending approval of Department of Commerce

      PA20250612DOC013

      PA MB 22-23/2

      June 12, 2025 (Continued)

   9. RS&H BID DOCS UPDATE FOR HOPPER AT BERTH 6

      Approved and authorized Chairman to execute Professional Services Authorization 25-01 to RS&H, Inc. in the amount of $162,344, for hopper bid document update and construction administration services for a hopper at Berth 6, pending approval of Florida Department of Transportation (FDOT) PA20250612DOC014

   10. ADDITION TO PORT MANATEE TARIFF NO.3

       Approved the addition of explosive load limit, handling, and safety compliance protocols as Item 307 of Port Manatee Tariff No. 3 PA20250612DOC015

   11. USDOT 2022 INFRA GRANT CONTAINER YARD PHASE 3

       Authorized Executive Director to execute the final version of the Infrastructure for Rebuilding America (INFRA) Grant Agreement between the U.S. Department of Transportation and Manatee County Port Authority, for design and construction of Phase 3 of the Southport container yard, pending legal counsel review

       PA20250612DOC016

   12. LAND AND OFFICE LEASE WITH LOGISTEC TERMINALS

   Approved and authorized Chairman to execute the SeaPort Manatee and Logistec Terminals Inc Lease for the office space and shop, for an initial, five-year term, with two, five-year extensions PA20250612DOC017

   (End Consent Agenda)

   
   

9. THIRD AMENDMENT TO EMPLOYMENT AGREEMENT

   Jennifer Cowan, Port Authority Attorney, presented Third Amendment to Employment Agreement with Carlos Buqueras, Port Director, to extend the term of employment for two additional years beyond December 31, 2025.

   There being no public comment, Chairman Rahn closed public comment.

   
   

   A motion was made by Member Kruse, seconded by Member Ballard, and carried 5-0, with Members McCann and Siddique absent, to approve and authorize the Chairman to execute the Third Amendment to Employment Agreement between the Manatee County Port Authority and Carlos Buqueras. PA20250612DOC018

   
   

10. EXECUTIVE DIRECTOR COMMENTS

    Carlos Buqueras, Executive Director, utilized a slide presentation, highlighting Port Activities:

    • Activity at the Port remains steady, with 352 vessel calls, including tugboats, recorded year to date

    • SeaPort Manatee has moved nearly 4.4 million tons of cargo through May 2025

    • March 2025 marked the highest trade value for any March in the past decade

    • Hurricane season preparedness at SeaPort Manatee

    • In May, SeaPort Manatee welcomed Atlantic Orchard, the first, wind-assisted juice carrier

    • Introduced John D. Glass, Jr., P.D., Deputy Director of Engineering and Construction

    • SeaPort Manatee connects with future generations and schools to educate about the Port and its operations

      
      

      Mr. Buqueras spoke about Tariffs, the Port is the grantee to and has all the benefits to activate all trade zones, because of the tariffs, interest in the Foreign Trade Zone (FTZ) has increased dramatically. The Port can do this within a 60-mile radius. An FTZ allows a manufacturer to bring in a product from overseas. Today, when cargo is shipped overseas

      PA MB 22-23/3

      June 12, 2025 (Continued)

      and the product hits the dock, the duties must be paid. Manufacturers pay as they go.

      
      

      Discussion ensued on whether a domestic carrier can use the Port’s FTZ, domestic and international cargo, process of how a business takes advantage of an FTZ, a neighboring county can use the Port’s FTZ and the Port charges an activation fee, the Port has lowered the activation fee as an attractive incentive, international trade hub, Port encouraged to seek opportunities to speak to the general population, and Member Felts encouraged to reach out to the Parrish Civic Association to have Port staff speak at their meeting.

      PA20250612DOC019

11. COMMISSIONER COMMENTS

Chairman Rahn complimented SeaPort Manatee and Staff.

ADJOURN

There being no further business, Chairman Rahn adjourned the meeting at 10:05 a.m. Minutes Approved:                     

PA MB 22-23/4

‌July 29, 2025

CONSENT

AGENDA ITEM 3.C: BUDGET RESOLUTION BACKGROUND:

This resolution budgets the following:

• $455,700 of Port cash for the purchase and installation of a pallet rack system in warehouse 8.

• $600,000 of Port cash toward insurance deductible and related expenses resulting from Hurricanes Milton and Debby.

ATTACHMENT:

Budget Resolution PA-25-20

COST AND FUNDING SOURCE:

Budgets Port cash in the amount of $1,055,700,

CONSEQUENCES IF DEFERRED:

Delay in budget allocations.

LEGAL COUNSEL REVIEW: N/A

RECOMMENDATION:

Move to adopt Budget Resolution PA-25-20.

RESOLUTION PA-25-20 AMENDING THE ANNUAL BUDGET

FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2024-2025

WHEREAS, Sections 129.06 and 180.016, Florida Statutes, authorizes the Manatee County Port Authority to amend its budget for the current fiscal year as follows:

1. Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.

   
   

2. Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.

   
   

3. Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.

NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2024-2025 budget is hereby amended in accordance with Section 129.06 and 180.016, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:

ADOPTED with a quorum present and voting this on the 29th day of July 2025.

ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY

CLERK OF CIRCUIT COURT

By:                                   

BUDGET AMENDMENT RESOLUTION NO. PA-25-20 AGENDA DATE: July 29, 2025

1. Fund: Port Capital Improvement Section: Pallet Rack System

   Description: Budgets of $455,700 for the purchase and installation of a pallet rack system in warehouse 8.

   
   

   Batch ID: BAAL072925A Reference: BU25000522

   
   

2. Fund: Port Cash

Section: Hurricane Milton and Debby

Description: Budgets $600,000 in Port funds to cover insurance deductible expenses incurred from damage caused by Hurricanes Milton and Debby.

Batch ID: BAAL072925A Reference: BU25000523

‌July 29, 2025

CONSENT

AGENDA ITEM 3.D: DELETION OF PORT ASSETS BACKGROUND:

Several old, obsolete assets that are no longer in use and are uneconomical to upgrade or repair are considered surplus and should be removed from the Manatee County Port Authority Fixed Assets Listing. The surplus assets will be offered for public bid, auctioned, destroyed, and/or E-scrapped.

ATTACHMENT:

Asset Deletion - July 29, 2025

COST AND FUNDING SOURCE:

N/A.

CONSEQUENCES IF DEFERRED:

Delay in updating property records.

LEGAL REVIEW: N/A

RECOMMENDATION:

Remove assets as listed on the attached Asset Deletion – July 29, 2025, from the Fixed Assets Listing.

Asset Deletion - July 29, 2025

‌July 29, 2025

CONSENT

AGENDA ITEM 3.E.: PROCUREMENT POLICY UPDATE BACKGROUND:

On May 20, 2021, the Authority adopted a revised Manatee County Port Authority Procurement Policy, aligning its structure and language with that of Manatee County’s procurement framework. Under the current policy, the Executive Director is authorized to approve purchases of up to

$200,000. To better mirror the County’s established threshold and to ensure uninterrupted business operations, particularly considering the Authority’s monthly meeting schedule, it is recommended that the Executive Director’s approval authority be increased to $500,000. This adjustment will reduce delays in procurement decisions, allow for timely execution of critical purchases, and enhance responsiveness to operational needs between meetings.

ATTACHMENT:

Manatee County Port Authority Procurement Policy reflective on pages 5 and 51

COST AND FUNDING SOURCE:

N/A.

CONSEQUENCES IF DEFERRED:

Delay in updating policy.

LEGAL COUNSEL REVIEW: Yes

RECOMMENDATIONS:

Move to approve the Manatee County Port Authority Procurement Policy as revised.

CHAPTER I - GENERAL PROVISIONS

1. EXECUTIVE SUMMARY

   The Manatee County Port Authority Procurement Policy ("Port Procurement Policy") was created to establish confidence in the procurement process, ensure that all persons involved in the procurement process are treated fairly and equitably, and provide the Port with quality economical services and goods in a timely manner. The Port strives to conduct the entire public purchasing process in an open and ethical manner, without conflicts of interest, favoritism, or the appearances of impropriety. To this end, while the Port as a dependent special district is only required to comply with certain specified procurement provisions in the Florida Statutes, such as those governing public construction, certain types of investments, auditor selection and consultants competitive negotiation, the Port has further limited itself as described in this policy to ensure fair, equitable, and open procurements. The Port Procurement Policy provides an effective central purchasing program that maximizes the value obtained by the Port in the expenditure of funds through free and open competition between the most qualified, responsive and responsible persons or firms interested in providing necessary goods and services to the Port in a timely manner. As the Port continues to grow, the need may arise and the Port reserves the rights to waive, review, supplement, or rescind any policies or portion of the P01t Procurement Policy from time to time as it deems appropriate. Port personnel will be notified of such changes to the Port Procurement Policy as they occur. This manual shall serve as a general guide, but specific questions or concerns related to construction contracts which are not addressed here should be directed to the Purchasing Official. If necessary, the Purchasing Official will seek guidance from relevant department directors and/or the Executive Director.

2. AUTHORITY

The authority to procure goods or services is in accordance with the following purchasing thresholds:

Authority Threshold Table_!

The Purchasing Official shall ensure that all purchases are in accordance with applicable laws, rules, regulations, policies and procedures relating to the expenditures of port funds.

Procurement - p. 5

included with the Purchase Requisition. The name, address, city, state, zip code, phone number, fax number, and e-mail address, as well as a contact name of the "New Vendor" must be included on the Purchase Requisition

11.01.04 Purchase Order, Direct Voucher, Audit slip

1. Purchase Order

   A Purchase Order is a legal document authorizing the purchase of and subsequent payment for materials, supplies, equipment, construction, repairs and services, etc. Purchase Orders will be issued by the Purchasing Official after all required authorizations and requirements within this Procurement Policy have been met. A Purchase Order is prepared from an approved Purchase Requisition or Port Authority authorized expenditure and must be \vritten so that it is concise and clear. This will prevent any unnecessary misunderstandings and correspondence with vendors. Each Purchase Order must contain standard terminology defining requirements for the vendor to follow and contain the approved Purchase Order Terms and Conditions.

   Purchase Orders may be revised to correct errors, omissions, or discrepancies; cover acceptable overruns and freight costs; and incorporate requirements to expend or reduce the scope of goods or services ordered. If a Department desires to change or cancel a Purchase Order after it has been encumbered, the Department must notify the Purchasing Official in writing with a brief explanation of the change. Freight, shipping & handling charges, and back-order related changes do not require an explanation.

   Revisions that decrease the Purchase Order total do not require approval. Department Director approval is required if the amount of the change requested is greater than

   $-l-00500. Executive Director or designee approval is required if the original Purchase Order was for more than $5,000.00 or if the change will make the total Purchase Order greater than $5,000.00. If the original Purchase Order was awarded by Port Authority action or if the proposed changes to a Purchase Order will cause the total value to exceed

   $200,000.00500,000.00, then any revision must go to the Port Authority for approval.

2. Direct Voucher

   A Direct Voucher is used for costs or services less than $ 5,000.00.

3. Audit slips Direct Purchases

   Most P011 purchases originate with a Purchase Requisition and are authorized by a Purchase Order. However, there are certain circumstances where this process is unnecessarily cumbersome. In these situations, the Port processes the direct purchases on an Audit slip or are setup via autopay with the Finance Department of the Clerk of the Court.

   A list of approved Direct Purchases is below:

   1. Utilities (electric, water, gas, telecommunications, etc.)

   2. Legal Services, including Court Reporters

   3. General Liability, Property, Workers' Compensation and Flood Insurance Premiums

26981/001/0l 127352.DOCXv6 Procurement - p. 51

‌July 29, 2025

CONSENT

AGENDA ITEM 3.F.: TRAVEL POLICY - GENERAL SERVICES

ADMINISTRATION REIMBURSEMENT UPDATE

BACKGROUND:

Section 112.061 of the Florida Statutes sets the standard for reimbursing authorized travel expenses incurred by public agencies. The Port's current policy is being revised to include reimbursement for Class A, B, or C travel under the General Services Administration (GSA) Meals and Incidental Expenses guidelines, ensuring alignment with the designated travel destination. Accordingly, Section 10-10, titled “Reimbursement Rates for Meals and Mileage,” is amended to incorporate GSA reimbursement provisions. Section 112.061 (14), Fla. Stat. requires the governing body desiring to adopt such rates to do so through the enactment of a resolution.

ATTACHMENT:

Resolution PA-25-19 and Page 5 of Chapter 10 entitled “Travel” of the Manatee County Port Authority Policies containing Section 10-10 entitled “Reimbursement Rates for Meals and for Mileage”

COST AND FUNDING SOURCE:

N/A.

CONSEQUENCES IF DEFERRED:

Delay in approving GSA reimbursement option

LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:

Move to approve Resolution PA-25-19 adopting the revised Section 10-10 entitled “Reimbursement Rates for Meals and for Mileage” of Chapter 10 entitled “Travel” in the Manatee County Port Authority Policies to provide for GSA reimbursement option for per diem and subsistence rates.

RESOLUTION NO. PA-25-19 AUTHORIZING REIMBURSEMENT OF

TRAVEL EXPENSES AT GSA PER DIEM RATES

WHEREAS, the Manatee County Port Authority “Authority” recognizes the need for its directors and employees to travel on official business for the benefit of the Authority; and

WHEREAS, the U.S. General Services Administration (GSA) establishes per diem rates for lodging, meals, and incidental expenses for travel within the continental United States; and

WHEREAS, the Authority finds that adopting the GSA per diem rates provides a fair, consistent, and transparent method for reimbursing travel expenses; and

WHEREAS, the rates vary from s. 112.061(6)(a) and 6(b) and are not less than the statutorily established rates that were in effect for the 2005-2006 fiscal year; and

WHEREAS, the Authority desires to change its Travel Policy to reflect the per diem rates for reimbursing travel expenses

NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority as follows:

1. The Authority shall reimburse directors and employees for travel-related lodging, meals, and incidental expenses in accordance with the GSA per diem rates in effect at the time of travel.

2. Reimbursement shall not exceed the applicable GSA rate for the travel destination, unless otherwise approved in advance by the Authority.

3. The Authority adopts revisions to Section 10-10 of Chapter 10 entitled “Travel” in the Manatee County Port Authority Policies to reflect the per diem rates for reimbursing

   travel expenses as provided for in Exhibit A as attached to this resolution.

4. This resolution shall take effect immediately upon adoption.

ADOPTED with a quorum present and voting this on the 29th day of July 2025.

ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY CLERK OF CIRCUIT COURT

------ By:

particular employee. The personal use of a Port Authority owned vehicle may be income to the particular employee for federal income tax purposes.

10-10 REIMBURSEMENT RATES FOR MEALS AND FOR MILEAGE

All persons authorized to travel for or in connection with the business activities of Port Manatee shall be entitled to reimbursement in accordance with Section 112.061(14) of the Florida Statutes, as amended from time to time. In addition, all authorized travelers shall be allowed subsistence while on Class A, B or C travel on official business by using the  published  U.S.  General  Services  Administration  (GSA)  Meals  and  Incidental Expenses (effective October 1 of each year). These rates are published on the GSA website for per diem and for meals. The M&IE rate, less the amount for incidentals, will be paid based on the destination location of official travel.

To find the subsistence rate for the location of travel, go to the GSA website for per diem, enter the city and state (or zip code) of the destination and click “Find Per Diem Rates.” The Meals & Incidental Expense rate will be shown for that locale. Make a note of the M&IE rate. Then click on the link for “Breakdown of M&IE Expenses” to be redirected to the meal’s website. This page shows the six tiers of reimbursement for the continental United States and the rate for breakfast, lunch and dinner (incidental expenses are not reimbursed via the federal rate). Find the appropriate tier for the destination of travel. Important: Choose the correct fiscal year for the period of travel. A printed copy of these two  webpages  showing  the  meal  allowance  rate  shall  accompany  the  travel reimbursement request.

Combining reimbursement methods:

A Class A traveler who desires to claim reimbursement for actual lodging plus meal allowances for some periods and per diem for other periods while on the same trip may only change methods on a travel-day basis (midnight to midnight). On the last day of travel, the traveler is allowed to claim the greater of (1) meal allowances or (2) the per diem rate based on the hours of return to Manatee County.

When authorized to travel by privately owned vehicles, for or in connection with the business activities of Port Manatee, the traveler shall be entitled to the Internal Revenue Service standard mileage rate for business miles driven effective January 1, of each year

‌July 29, 2025

CONSENT

AGENDA ITEM 3.G: WAREHOUSE 8 PALLET RACK SYSTEM

BACKGROUND:

On April 25, 2025, Port staff issued a Request for Proposal (RFP) for the supply and installation of a pallet rack system in Warehouse 8. Three proposals were submitted: Atlantic Rack & Shelving, Concentric, and Workspace Technology. Atlantic Rack & Shelving was disqualified due to incomplete submission. Workspace Technology, Inc. submitted the lowest responsive and responsible bid.

Staff requests approval of the base bid in the amount of $442,346.87. Following completion of the base installation, Port staff will evaluate whether to proceed with rack installation in rooms 1 through 4, as outlined in the alternate bid totaling $463,235.11. The decision may include any combination of the four rooms, or none at all, based on operational needs. A 3% project contingency is also requested, in the amount of $27,167.45.

ATTACHMENT:

Bid Tabulation

Workspace Technology Proposal

COST AND FUNDING SOURCE:

Port Cash

CONSEQUENCES IF DEFERRED:

Delay in contracting for a pallet rack system for warehouse 8 operations.

LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:

1. Authorize issuance of a Purchase Order to Workplace Technology in the amount of

   $442,346.87 for the base bid to supply and install a pallet rack system in Warehouse 8.

   
   

2. Authorize approval of the bid alternate, in an amount up to $463,235.11, contingent upon Port staff electing to remove and install racks in rooms 1 through 4.

3. Authorize a 3% project contingency in the amount of $27,167.45.

Tabulation Sheet

Agency Name Manatee County Port Authority

Bid Number RFP-20250425-1-2025/DCS

Bid Name Pallet Rack System

Bid Due Date 06/24/2025 14:00:00 Eastern

Bid Opening Closed

3 responses found. online, offline, not submitting, not received

PREPARED FOR

Manatee County Port Authority

June 23, 2025

Prepared by: Jim Burkart

Workspace Technology, Inc.

Manatee County Port Authority and Workspace Technology, Inc. and may not be distributed to any person or company other than Manatee County Port Authority

This is a confidential document between

personnel.

912 N. US Highway 41, Ruskin, FL 33570 Oice: 800-685-0893 Mobile: 407-488-8783

Website: www.workspacetechnology.com Email: jimb@workspacetechnology.com

Page 1 of 3

WORKSPACE TECHNOLOGY

PROJECT TIMELINE & WARRANTY INFORATION

APPENDIX A

Manatee County Port Authority PROPOSAL COVER PAGE RFP# 20250425-1-2025D/C

Pallet Rack System(s)

• This proposal and the pricing structure contained herein will remain firm for a period of 180 days from the date and time of the bid opening.

• No personnel currently employed by MCPA or any other State agency participated, either directly or indirectly, in any activities relating to the preparation of the Proposer’s proposal.

• No attempt has been made, or will be made, by the Proposer to induce any other person or firm to submit or not to submit a proposal.

• The above-named organization is the legal entity entering into the resulting Purchase Order with MCPA should they be the successful Proposer.

• The undersigned, having read and understood the Bidding Documents and examined the Project site and adjoining areas, and being familiar with the obstacles and conditions that will affect proposed Work, hereby offers and agrees to furnish all labor, products, and services needed to provide Work in accordance with the Bidding Documents.

• The undersigned is authorized to enter obligations on behalf of the above-named organization.

To the best of my knowledge, all information provided in the enclosed proposal, both programmatic and financial, is complete and accurate at the time of submission.

APPENDIX B

Manatee County Port Authority

DEBARMENT, PERFORMANCE and NON-COLLUSION CERTIFICATION RFP# 20250425

Pallet Rack System

Workspace Technology, Inc.

By signing this document, I certify to the best of my knowledge and belief that the aforementioned organization, its principals and any subcontractors named in this proposal:

1. Are not presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from bidding or working on RFP’s issued by any governmental agency.

2. Have not within three years of submitting the proposal for this Proposal been convicted of or had a civil judgment rendered against them for:

   1. Fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a federal, state or local government transaction or contract.

   2. Violating Federal or State antitrust statutes or committing embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

   3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (b) of this certification; and

   4. Have not within a three (3) year period preceding this proposal had one or more federal, state or local government transactions terminated for cause or default.

3. Have not entered into a prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, equipment, or services and this proposal is in all respects fair and without collusion or fraud. The above-mentioned entities understand and agree that collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards.

Failure to provide this certification may result in the disqualification of the Proposer’s proposal, at MCPA’s discretion.

APPENDIX C

Manatee County Port Authority COST PROPOSAL FORM RFP# 20250425-1-2025D/C

Pallet Rack System(s)

TOTAL BASE BID COST: $ $442,346.87

BASE BID: Four Hundred Forty Two Thousand Three Hundred Forty Six DOLLARS &  Eighty Seven CENTS

TOTAL ALTERNATE BID COST: $ 463,235.11        

BID ALTERNATE: Four Hundred Sixty Three Thousand Two Hundred Thirty Five    DOLLARS &    Eleven    CENTS

A project Work Plan (schedule) that outlines fabrication, delivery, removal, and installation times, to be submitted per PART IV B.2.b.iii of the original RFP.

APPENDIX E

PUBLIC CONTRACTING AND ENVIRONMENTAL CRIMES CERTIFICATION

SWORN STATEMENT

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.

This sworn statement is submitted to the Manatee County Port Authority (the Port) by

Bill Powers [print individual's

name and title] Vice President of Sales for Workspace Technology, Inc. [name

of entity submitting sworn statement] whose business address is: 912 N US Highway 41

Ruskin, FL 33570 and (if applicable) its Federal Employer Identification Number

(FEIN) is       22-3631077    . If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement:

I understand that no person or entity shall be awarded or receive a Port contract for public improvements, procurement of goods or services (including professional services) or a Port lease, franchise, concession or management agreement, or shall receive a grant of Port monies unless such person or entity has submitted a written certification to the Authority that it has not:

1. been convicted of bribery or attempting to bribe a public officer or employee of the Port, the State of Florida, or any other public entity, including, but not limited to the Government of the United States, any state, or any local government authority in the United States, in that officer's or employee's official capacity; or

   
   

2. been convicted of an agreement or collusion among bidders or prospective bidders in restraint of freedom of competition, by agreement to bid a fixed price, or otherwise; or

   
   

3. been convicted of a violation of an environmental law that, in the sole opinion of the Port, reflects negatively upon the ability of the person or entity to conduct business in a responsible manner; or

4. made an admission of guilt of such conduct described in items (1), (2) or (3) above, which is a matter of record, but has not been prosecuted for such conduct, or has made an admission of guilt of such conduct, which is a matter of record, pursuant to formal prosecution. An admission of guilt shall be construed to include a plea of nolo contendere; or

   
   

5. where an officer, official, agent or employee of a business entity has been convicted of or has admitted guilt to any of the crimes set forth above on behalf of such and entity and pursuant to the direction or authorization of an official thereof (including the person committing the offense, if he is an official of the business entity), the business shall be chargeable with the conduct herein above set forth. A business entity shall be chargeable with the conduct of an affiliated entity, whether wholly owned, partially owned, or one which has common ownership or a common Board of Directors.

For purposes of this Form, business entities are affiliated if, directly or indirectly, one business entity controls or has the power to control another business entity, or if an

individual or group of individuals controls or has the power to control both entities. Indicia of control shall include, without limitation, interlocking management or ownership, identity of interests amount family members, shared organization of a business entity following the ineligibility of a business entity under this Article, or using substantially the same management, ownership or principles as the ineligible entity.

Any person or entity who claims that this Article is inapplicable to him/her/it because a conviction or judgment has been reversed by a court of competent jurisdiction, shall prove the same with documentation satisfactory to the Port. Upon presentation of such satisfactory proof, the person or entity shall be allowed to contract with the Port.

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE PORT IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT ANY CONTRACT OR BUSINESS TRANSACTION SHALL PROVIDE FOR SUSPENSION OF PAYMENTS, OR TERMINATION, OR BOTH, IF THE PORT DETERMINES THAT SUCH PERSON OR ENTITY HAS MADE FALSE CERTIFICATION.

[Signature]

STATE OF FLORIDA

COUNTY OF    Hillsborough          

Personally known to

Sworn to and subscribed before me this   23        day of   June          , 202  5      by me OR produced identification                                             . [Type

of identification]

My commission expires:

March 23, 2028

Notary Public Signature:

[Print, type or stamp Commissioned name of Notary Public]

Signatory Requirement - In the case of a business entity other than a partnership or a corporation, this affidavit shall be executed by an authorized agent of the entity. In the case of a partnership, this affidavit shall be executed by the general partner(s). In the case of a corporation, this affidavit shall be executed by the corporate president.

CRITICAL PATH

WARRANTY STATEMENTS

Interlake Mecalux:

1. Warranty periods. Warranty period shall run from the earlier of (i) written acceptance, (ii) if Interlake Mecalux, Inc. is not installing the Goods, then 15 days after delivery, (iii) if

   Interlake Mecalux, Inc. is installing the Goods, then 15 days after Interlake Mecalux, Inc.'s notice that it has substantially completed installation (or after delivery if installation is

   delayed by causes other than Interlake Mecalux, Inc.), or (iv) commencement of beneficial use of the Goods. Interlake Mecalux, Inc. warrants that from the start of warranty period and for the following 1 year , the storage rack Goods will be free from defects in workmanship and materials if properly used and maintained by Customer.

2. The warranty will not apply to the Goods if, in the reasonable judgment of Interlake Mecalux,

   Inc., it is altered or replaced by non-Interlake Mecalux, Inc. personnel, combined with

   non-Interlake Mecalux, Inc. equipment, or subjected to misuse (such as, but not limited to, overloading, exposure to corrosive or abrasive substances or abnormal dampness), neglect, accident, inadequate maintenance, or a use not in accord with instructions furnished by Interlake Mecalux,

   
   

   912 N. US Highway 41, Ruskin, FL 33570 Oice: 800-685-0893 Mobile: 407-488-8783

   Website: www.workspacetechnology.com Email: jimb@workspacetechnology.com

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   Inc., and the warranty will not apply to any part of the Goods which has been furnished by Customer. (The warranty applicable to components purchased by Interlake Mecalux, Inc. will be limited to the warranty given by Interlake Mecalux, Inc.'s supplier in each instance, and will not exceed the warranty stated herein).

3. During the applicable warranty period, Interlake Mecalux, Inc. will repair or replace any defective parts covered under the warranty, only if Interlake Mecalux, Inc. is given written notice specifying the particular defect within 15 days after the date that such defects were discovered or should have been discovered (and in any event not more than 15 days after the last day of the warranty period stated above), and Interlake Mecalux, Inc.'s examination confirms the claim to its satisfaction. Warranty service is provided only on a return basis to Interlake Mecalux, Inc.'s

   plant. Return freight to Interlake Mecalux, Inc. must be paid by Customer; delivery of repair or replacement parts will be paid by Interlake Mecalux, Inc. No Goods or component may be returned to Interlake Mecalux, Inc. without prior return authorization, and the return package must prominently bear an RMA# provided by Interlake Mecalux, Inc., or the return may be refused and returned by Interlake Mecalux, Inc. All cost of removal and installation or reinstallation of parts, whether or

   not defective, including installation of replacement parts furnished by Interlake Mecalux, Inc., will be paid for by Customer. Repaired or replaced parts are individually warranted only for the balance of the agreed upon warranty.

4. This warranty does not cover preventive maintenance or inspection; these services may be provided as part of a separate maintenance contract or on a fee basis.

5. Interlake Mecalux, Inc. reserves the right to make changes in its own equipment and designs at any time, without incurring any obligation to make the same or similar changes to Goods sold to

Workspace Technology One-Year Extension of Manufacturer's Warranty:

Workspace Technology has included pricing within the bid documents for a one-year extension of the manufactuerer's warranty. All terms apply to the written warranty statement provided by Interlake Mecalux. Extended warranty shall start on the date of expiration of the manufacturer's warranty for the duration of 365 days.

912 N. US Highway 41, Ruskin, FL 33570 Oice: 800-685-0893 Mobile: 407-488-8783

Website: www.workspacetechnology.com Email: jimb@workspacetechnology.com

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