A meeting of the Manatee County Port Authority will be held Thursday, October 21, 2021, at 9:00 am, or as soon thereafter as is practicable in the third-floor meeting room of the Port Manatee Intermodal Center, 1905 Intermodal Circle, Palmetto, FL 34221, located at the intersection of South Dock Street and Reeder Road at Port Manatee.

Anyone wishing to attend this meeting who does not have an appropriate Port Manatee identification badge may enter Port Manatee by the north or south gate by displaying photo identification, generally a driver’s license.

MANATEE COUNTY PORT AUTHORITY AGENDA

October 21, 2021 – 9:00 am

The Manatee County Port Authority may take action on any matter during this meeting, including those items set forth within this agenda. The chairperson, at the option of the chairperson, may take business out of order if the chairperson determines that such a change in the agenda’s schedule will expedite the business of the Port Authority.

CALL TO ORDER

Invocation – Rev. Allen Howe Pledge of Allegiance Audience Introductions Public Comments

1. Presentation – Christian Colmenares, and Dr. Linda Meehan, US Customs and Border Protection

   
   

2. Presentation – Mark Evans, Air Products

   
   

3. Consent Agenda

   
   

4. Del Monte Fresh Produce Lease Renewal and Warehouse 6 Amendment

   
   

5. Port Manatee Railroad LLC Agreement

   
   

6. Executive Director Evaluation Discussion

Public Comments

Executive Director Comments Commissioner Comments

According to Section 286.0105, Florida Statutes, any person desiring to appeal any decision made by the Port Authority with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.

Reggie Bellamy, Chairman

Misty Servia, 1st Vice-Chairman; James Satcher, 2nd Vice-

Chairman; Carol Whitmore, 3rd Vice-Chairman;

Vanessa Baugh, Member; George Kruse, Member;

Kevin Van Ostenbridge, Member

AGENDA ITEM 1.: PRESENTATION – CHRISTIAN COLMENARES,

AND DR. LINDA MEEHAN, US CUSTOMS AND BORDER PROTECTION

Christian Colmenares, is a Customs and Border Protection Supervisory Agriculture Specialist, working with all organizational levels creating, promoting, and delivering solutions that support the agencies mission.

Mr. Colmenares is currently the Acting Port Director in Port Manatee overseeing an operation consisting of maritime and air operations. Previously, he was based in Miami, Florida working out of Miami International Airport overseeing one of the biggest agriculture operations in the nation. His position requires budget analysis, employee scheduling, employee mentoring, continuous

communication with stakeholders and numerous other activities pertaining to the lawful movement of legitimate cargo entering or transiting through the United States and passenger processing throughout the port of entry.

State University in June

Dr. Linda Meehan, Customs and Border Protection Agriculture Chief, began her government career with the United States Department of Agriculture (USDA) at the Port of El Paso, Texas in March of 2002 as a Plant Protection and Quarantine (PPQ) Officer. Upon her return from the USDA training academy in March 2003, she transitioned into the position of U.S. Customs and Border Protection (CBP) Agriculture Specialist within the newly formed Department of Homeland Security (DHS).

Dr. Meehan received her Doctor of Veterinary Medicine degree from Virginia-Maryland Regional College of Veterinary Medicine at Virginia Polytechnic Institute and 1987. Following graduation, Dr. Meehan worked in equine

veterinary medicine until moving to Texas in 2001 with her husband, a U.S. Customs and Border Protection Canine Officer.

Selected as the first Agriculture Specialist to join the El Paso Advanced Targeting Unit (ATU), Linda was later promoted in 2006 to Supervisory CBP Agriculture Specialist.

A promotion in August of 2010 led to a position as Agriculture Operations Manager (AOM) in the El Paso Field Office. As the first AOM for the El Paso Field Office, Linda had oversight of passenger and commercial agriculture operations at seven land border ports of entry and two airports.

In June 2015, Linda received a lateral reassignment to the Area Port of Tampa, Florida as CBP Agriculture Chief. The Area Port of Tampa includes seaports and airports processing international cargo, and passengers along the west coast of Florida. Linda currently holds the position of Branch Chief, Port Manatee and Agriculture Operations.

AGENDA ITEM 2.: PRESENTATION – MARK EVANS, AIR PRODUCTS BACKGROUND:

Mark Evans, Director of Manufacturing, Plant Manager, Port Manatee, joined Air Products in 1982 and held positions of increasing responsibility in design, projects, methodizing and quality at the U.K. Air Separation equipment manufacturing facility. He relocated to the USA with his family in January 2010 to assume a role managing

the Quality Assurance, Quality Control, and Welding Engineering functions within the Wilkes Barre LNG Manufacturing facility. This role expanded to include all of LNG Manufacturing and managing the ISO 9001 certified Quality Management System for design and manufacture of LNG equipment and machinery. In 2014, Mr. Evans was promoted to his current position of Plant Manager at the Port Manatee LNG Manufacturing facility which he has been involved with since its development in 2012. Mr. Evans is a Chartered Engineer and holds an Honors Degree in Mechanical Engineering from the John Moores University, Liverpool, England.

October 21, 2021

1. CONSENT AGENDA

   
   

   1. Warrant List

      
      

   2. Minutes September 16, 2021

      
      

   3. Budget Resolutions FY 2021 & FY 2022

      
      

   4. Notice of Port Authority Meetings Schedule

      
      

   5. 2022 Holiday & Pay Date Schedule

      
      

   6. Master Plan Update Professional Services

      
      

   7. Suwannee American Cement Lease Rent Modification

      
      

   8. Port Manatee Tariff No. 3 Item 120

      
      

   9. Deletion of Port Assets

      
      

   10. Stantec Intermodal Container Yard Professional Services Authorization

       
       

   11. Intermodal Container Yard Change Order 6

       
       

   12. South Gate Expansion Contract Amendment

RECOMMENDATION:

Move to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda items.

Total warrants (checks) for period reported 2,532,025.42

MANATEE COUNTY PORT AUTHORITY REGULAR MEETING

PORT MANATEE INTERMODAL CENTER, THIRD FLOOR

1905 Intermodal Circle Palmetto, Florida September 16, 2021

Present were:

Reggie Bellamy, Chairman

Misty Servia, First Vice-Chairman

James A. Satcher III, Second Vice-Chairman Carol Whitmore, Third Vice-Chairman Vanessa Baugh

George W. Kruse

Absent was:

Kevin Van Ostenbridge

Also present were:

Carlos Buqueras, Executive Director Jennifer R. Cowan, Port Authority Attorney

Susan Butts, Accountant II, Clerk of the Circuit Court Quantana Acevedo, Deputy Clerk, Clerk of the Circuit Court

Chairman Bellamy called the meeting to order at 9:00 a.m.

INVOCATION AND PLEDGE OF ALLEGIANCE

The Invocation was delivered by Reverend Allen Howe, Anchor House, followed by the Pledge of Allegiance.

PUBLIC COMMENT

There being no public comment, Chairman Bellamy closed public comment.

AGENDA PA20210916DOC001

Agenda Update:

• Item 4.C., Budget Resolution – A minor revision was presented

• Item 5, Warehouse 6 Lease Renewal and Amendment – Deferred to the October meeting

PA20210916DOC002

1. EMPLOYEE RECOGNITION

Carlos Buqueras, Executive Director, and David St. Pierre, Director of Public Safety and Security, recognized the retirement of Tim Boothby, Trusted TWIC (Transportation Worker Identification Credential) Agent, with the presentation of a Bell Plaque Award. PA20210916DOC003

3. PRESENTATION – U.S. CUSTOMS AND BORDER PROTECTION

Carlos Buqueras, Executive Director, explained that due to technical issues this presentation would be deferred to the October meeting.

Dr. Linda Meehan introduced herself as the Branch Chief, Port Manatee and Agriculture Operations, for U.S. Customs and Border Protection (CPA).

Christian Comenares, Supervisory Agriculture Specialist and Acting Port Director for the

U.S. Customs and Border Protection, reported the CPA is the largest law enforcement agency in the nation, and their role is to eradicate any national terror threats. PA20210916DOC004

SEPTEMBER 16, 2021 (Continued)

2. PRESENTATION – FLORIDA PORTS COUNCIL

Mike Rubin, President/Chief Executive Officer, of the Florida Ports Council, utilized a slide presentation to review Florida’s Maritime History, Florida Seaports (15 Statutory Seaports), Seaport Governance Models, Seaports support, cargo, cruise, Florida Ports Council, FSTED Program, FPFC Program, COVID-19 impacts on Florida Seaports, Florida Seaports’ future investments, and Federal and State legislative issues.

Discussion took place on how Ports are economic drivers for Florida, growth at the Port, Congressman Vern Buchanan would like to see cruise ships at the Port, and the importance of the Florida Ports Council. PA20210916DOC005

CONSENT AGENDA PA20210916DOC006

1. A motion was made by Member Servia, seconded by Member Whitmore, and carried 6 to 0, with Member Van Ostenbridge absent, to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda

   1. WARRANT LIST

      Accepted Warrant Listing from August 12, 2021, to September 8, 2021 PA20210916DOC007

   2. MINUTES

      Approved the Minutes of August 19, 2021

   3. BUDGET AMENDMENT

      Adopted Budget Resolution PA-21-19 PA20210916DOC008

   4. INSURANCE

      Approved the following estimated insurance coverages for the Port Authority (actual premium quotes have not been received from all the carriers). There may be possible increases/decreases due to actual invoice and changes in insurance coverage:

      • The Florida Municipal Insurance Trust for real and personal property for a premium of $221,173. Boiler and Machinery and Crime included in real and personal property coverage;

      • Boyd Insurance & Investment Services for Inland Marine, Vehicle Liability and Workers’ Compensation for estimated premiums of $33,716, $16,683 and

        $68,877, respectively; and

      • McGriff, Seibels & Williams, Inc. for estimated Port Liability - $81,576, estimated Umbrella - $72,083, Public Officials (included in Port Liability), and Railroad (included in Port Liability) PA20210916DOC009

   5. 2021 PORT SECURITY GRANT PROGRAM AGREEMENT

      Accepted into the record Agreement EMW-2021-PU-00292-S01 from the Federal Emergency Management Agency Department of Homeland Security for phase 2 of perimeter fencing, cyber security assessment/mitigation, and wireless networking expansion PA20210916DOC010

   6. WAREHOUSE 6 MODERNIZATION PROJECT

      Approved Stantec Consulting Services Inc., for Warehouse 6 improvement project professional services as recommended by the Evaluation Committee, and authorized negotiation of the contract to be brought back to the Port Authority for approval

      PA20210916DOC011

   7. INTERMODAL CONTAINER YARD

      Approved and authorized the Chairman to execute Professional Services Authorization 21-03 to Stantec, $107,150, for revisions to the Intermodal Container Yard Expansion Project, subject to the review and approval of the Florida Department of Transportation

      PA20210916DOC012

   8. PORT ASSETS

      Approved the removal of assets listed on the Asset Deletion – September 16, 2021, from the Fixed Assets Listing PA20210916DOC013

      
      

   9. MOBILE HARBOR CRANES RETROFIT

Approved a Purchase Order to Konecranes, Inc., for the retrofit of two, Port–owned Gottwald Mobile Harbor Cranes, $260,920, subject to Konecranes, Inc., acceptance of the Port’s legal counsel’s revised terms and conditions PA20210916DOC014

(End Consent Agenda)

CRUISE TERMINAL

Carlos Buqueras, Executive Director, reported a recent meeting took place between Port Manatee and executives from Carnival Corporation, which is the owner of the world’s largest cruise line including Carnival Cruise Lines, to discuss a cruise terminal at Port Manatee. One cruise ship can cost $1 billion, which would require 2,500 crew members, and 6,500 passengers a week (for the larger ships). Congressman Vern Buchanan was also present for the meeting and supports a cruise terminal at Port Manatee.

Discussion proceeded on the growth at Port Manatee, need to start planning (height of the cruise ships, location of the cruise terminal, etc.), need a letter of support from the Port Authority, great opportunity, cruises would increase economic development, would a cruise terminal impact the container business, and two locations have been identified to build an efficient cruise terminal at Port Manatee.

Motion

A motion was made by Member Satcher to have the Chairman and Carlos Buqueras put together a Letter of Support to endorse moving forward decisively on getting a cruise terminal. Member Whitmore seconded the motion and asked if the motion could include a plan and feasibility.

There was discussion on how additional services would be needed at the Port to accommodate patrons, should focus on growth including recruiting other companies like Air Products, do not know the specifics of having a cruise terminal, and there was conversation in the past with the Florida Department of Transportation (FDOT) about a cruise terminal location not affected by the Skyway Bridge,

Motion – Amended

Member Satcher amended his motion to reflect rather than sending a Letter of Support, have staff bring back details on a plan and location. Member Whitmore did not second the amendment to the motion due to concern about competitiveness with the Port of Tampa and how the letter of support should be in support of Congressman Buchanan’s efforts.

Member Baugh seconded the amendment and stated due diligence is needed.

Member Servia stated no commitment is being offered by sending a letter of support, and the target could be different type of ships.

Chairman Bellamy stated Congressman Buchanan has been doing research and the cruise terminal would be a multi–use terminal.

Member Kruse stated he would support a feasibility study and sending a letter of support, but he may not support the outcome.

Mr. Buqueras stated the terminal would be a multi-purpose terminal (day cruises, ferries, and cruises) in order to maximize the benefit of the terminal. The Port Manatee Master Plan

would include a consult for a cruise terminal. He confirmed there is land available on the other side of the Skyway Bridge that could accommodate a cruise terminal.

Member Baugh withdrew her second to the amendment.

Member Servia stated a possible ferry to Cuba and the water taxi between Downtown Bradenton and the Island are catalysts to investigate a cruise terminal.

Member Satcher restated his motion as draft a Letter of Support including request information as mentioned during discussions. The motion was seconded by Member Whitmore.

Discussion ensued on the motion on the floor. Motion – Clarified

Member Kruse clarified the motion as: I move for the Chairman of the Port Authority and the Director of the Port write a Letter of Support to Congressman Buchanan with this authority’s support of his efforts to move forward with his determination of the feasibility of a cruise terminal at Port Manatee.

The motion as clarified was moved by Member Satcher, seconded by Member Whitmore and carried 6-0, with Member Van Ostenbridge absent. PA20210916DOC015

PUBLIC COMMENT

Keith Robbins, FDOT District Freight and Seaport Coordinator, reported on the Grant Agreement for American Rescue Plan Act Recovery Funds was executed on September 15, 2021, and the three Public Transportation Grant Agreements approved on August 19, 2021, have been executed. FDOT is moving forward with planning and coordination to install a traffic signal on the south side of I-275 on U.S. 41 within the next 12 months. In last month’s District One town hall meeting, a practice was starting on providing updates on projects across the 12 county region and Port Manatee was highlighted. On September 2, 2021, the Manatee Operations Maintenance Team visited Port Manatee and they were impressed.

Daniel Fitzpatrick, FDOT Seaport Manager, explained FDOT is involved in seaports (Florida has 14 active seaports) because they create primary, secondary and tertiary economic opportunities (jobs and businesses) and their infrastructure lasts 30 or more years. He manages the State’s $95 million annual economic grant program, and this year it is worth

$250 million due to the American Rescue Plan Act Recovery Funds.

Member Baugh thanked FDOT for their partnership.

There being no further public comment, Chairman Bellamy closed public comment.

EXECUTIVE DIRECTOR COMMENTS

Carlos Buqueras, Executive Director, utilized a slide presentation to highlight:

• His attendance at the Manatee Chamber of Commerce’s Monthly Membership Luncheon;

• Port Manatee Propeller Club support of local schools;

• Ash Grove invests in their future at Port Manatee by purchasing a Kovako ship unloader; and

• Sixth Annual Trucker Appreciation Day on September 17, 2021.

  
  

  Member Whitmore inquired about vaccine efforts at the Anchor House. Mr. Buqueras stated getting seafarers vaccinated is great opportunity due to the fact they travel all over the world.

  PA20210916DOC016

  MEMBER COMMENTS

  Chairman Bellamy thanked FDOT and staff for a great meeting.

  ADJOURN

  There being no further business, Chairman Bellamy adjourned the meeting at 10:36 a.m.

  Minutes Approved:                                

  October 21, 2021

  
  

  CONSENT

  AGENDA ITEM 3.C: BUDGET RESOLUTION – FY 2021 BACKGROUND:

  This resolution budgets the following:

  • For proper budget allocation on the completed North Gate Expansion project, the following increases are made: $66 each in Port Capital Improvement revenue and expense budget,

    $5,684 each for grant revenue received and grant expense.

  • Decrease $80,637 of the Port Capital Improvement expense to close out the completed Manatee Harbor Dredge Phase 2 project and transfer to Port cash.

  • Decrease $108,579 of the Port Capital Improvement expense to close out the completed Maintenance Dredge Berth 4-14 project and transfer to Port cash.

    
    

    BUDGET RESOLUTION – FY 2022

    
    

    This resolution budgets the following:

  • $500,000 for the 2021 Master Plan project funded 50% by the Florida Department of Transportation (FDOT) and 50% Port cash.

  • $103,587 for additional funding needed for construction to the South Gate Expansion project.

ATTACHMENT:

Budget Resolution PA-21-20. Budget Resolution PA-22-02.

COST AND FUNDING SOURCE:

FY 2021: Budgets $5,684 2017 PSGP grant revenue and expense and transfer of $189,150 to port cash.

FY 2022: Budgets $250,000 FDOT funding, and $353,587 port cash.

CONSEQUENCES IF DEFERRED:

Delay in budget allocations.

LEGAL COUNSEL REVIEW: N/A RECOMMENDATION:

Move to adopt Budget Resolutions PA-21-20 and PA-22-02.

RESOLUTION PA-21-20 AMENDING THE ANNUAL BUDGET

FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2020-2021

WHEREAS, Florida Statutes 129.06, authorizes the Manatee County Port Authority to amend its budget for the current fiscal year as follows:

1. Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.

   
   

2. Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.

   
   

3. Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.

   
   

   NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2020-2021 budget is hereby amended in accordance with Section 129.06, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:

   
   

   Item No.	Batch ID No.	Reference No.
   1	BAAL102121A	BU22000013
   2	BAAL102121A	BU22000014
   3	BAAL102121A	BU22000015

   
   

   ADOPTED with a quorum present and voting this the 21st day of October, 2021.

   
   

   ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY

   CLERK OF CIRCUIT COURT

   
   

   

   By:                                                                                

   BUDGET ADMENDMENT RESOLUTION NO. PA-21-20 AGENDA DATE: October 21, 2021

   
   

   1. Fund: Port Capital Improvement Fund: 2017 PSGP Grant

      
      

      Section: North Gate Expansion

      
      

      Description: Budgets an increase of $66 in the Port Capital Improvement revenue and expense, and $5,684 for grant revenue and expense to align the budget with the 2017 Port Security grant and close out the project.

      
      

      Batch ID: BAAL102121A Reference: BU22000013

      
      

   2. Fund: Port Capital Improvement Section: Manatee Harbor Dredge-Phase 2

      Description: Budgets a decrease of $80,637 to close out the Manatee Harbor Dredge-Phase 2 project and transfer back to Port cash.

      
      

      Batch ID: BAAL102121A Reference: BU22000014

      
      

   3. Fund: Port Capital Improvement Section: Maintenance Dredge Berth 4-14

Description: Budgets a decrease of $108,579 to close out the Maintenance Dredge Berth 4-14 project and transfer back to Port cash.

Batch ID: BAAL102121A Reference: BU22000015

RESOLUTION PA-22-02 AMENDING THE ANNUAL BUDGET

FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2021-2022

WHEREAS, Florida Statutes 129.06, authorizes the Manatee County Port Authority to amend its budget for the current fiscal year as follows:

1. Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.

   
   

2. Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.

   
   

3. Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.

NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2021-2022 budget is hereby amended in accordance with Section 129.06, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:

ADOPTED with a quorum present and voting this the 21st day of October, 2021.

ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY

CLERK OF CIRCUIT COURT

By:                                                                                

BUDGET ADMENDMENT RESOLUTION NO. PA-22-02 AGENDA DATE: October 21, 2021

1. Fund: FDOT Grant Funding - $250,000 Fund: Port cash - $250,000

   
   

   Section: 2021 Master Plan

   
   

   Description: Budgets a total of $500,000 for the 2021 Master Plan which serves as a long-term planning guide for seaports.

   
   

   Batch ID: BAAL102121B/C Reference: BU22000016

   
   

   2)

   Fund: Port Capital Improvement Section: South Gate Expansion

   Description: Budgets an additional $103,587 for construction costs. Batch ID: BAAL102121B Reference: BU22000019

   October 21, 2021

   
   

   CONSENT

   AGENDA ITEM 3.D.: NOTICE OF PORT AUTHORITY MEETINGS SCHEDULE

   
   

   BACKGROUND:

   
   

   The Port Authority, as a special district, is required by Section 189.015 of the Florida Statutes to publish a schedule of the Authority’s regular meetings. The Authority annually adopts a Resolution scheduling its meetings for the fiscal year and has the Resolution published in the Bradenton Herald. It is now appropriate to adopt and publish Resolution PA-22-01, a schedule of the Port Authority’s meetings for fiscal year 2021-2022.

   
   

   ATTACHMENT:

   
   

   Resolution PA-22-01 giving notice of Authority meetings.

   
   

   COST AND FUNDING SOURCE:

   
   

   N/A.

   
   

   CONSEQUENCES IF DEFERRED:

   
   

   Delay in complying with Section 189.015 of the Florida Statutes.

   
   

   LEGAL COUNSEL REVIEW: Yes

   
   

   RECOMMENDATION:

   
   

   Move to adopt Resolution PA-22-01 and instruct the Executive Director of the Port Authority to cause of a copy of said resolution to be published in the Bradenton Herald, in accordance with the requirements of section 189.015, of the Florida Statutes.

   RESOLUTION PA-22-01

   
   

   RESOLUTION OF THE MANATEE COUNTY PORT AUTHORITY GIVING NOTICE OF MEETINGS THEREOF.

   
   

   BE IT RESOLVED by the Manatee County Port Authority that:

   
   

   1. Regular meetings of said Port Authority shall be scheduled for the 3rd Thursday of each month, except for June and July, beginning at 9 a.m., or as soon thereafter as same may be commenced, in the meeting room on the 3rd floor of the Port Manatee Intermodal Center, 1905 Intermodal Circle, Palmetto, Florida, located at the intersection of South Dock Street and Reeder Road at Port Manatee, north of Palmetto, Florida on U.S. Highway 41. During the month of June and July, there shall be no regular meeting of said Port Authority.

      
      

   2. Meetings of said Port Authority shall be scheduled for each Tuesday beginning at 9 a.m., or as soon thereafter as same may be commenced, during each regularly scheduled Tuesday meeting of the Board of County Commissioners of Manatee County, Florida and in the same location as the Board of County Commissioners of Manatee County meeting, which is held at either the County Commission chambers on the 1st floor of the Manatee County Administrative Center, 1112 Manatee Avenue West, Bradenton, Florida or at the Manatee County Civic Center, 1 Haben Boulevard, Palmetto, FL 34221, as publicly announced.

      
      

   3. Special meetings of said Port Authority may be scheduled to be held in the meeting room on the 3rd floor of the Port Manatee Intermodal Center, 1905 Intermodal Circle, Palmetto, Florida, located at the intersection of South Dock Street and Reeder Road at Port Manatee, north of Palmetto, Florida on U.S. Highway 41; in County Commission chambers on 1st floor of the Manatee County Administrative Center, 1112 Manatee Avenue West, Bradenton, Florida; or any other accessible public facility in Manatee County, Florida as determined from time to time by the Port Authority and publicly announced.

      
      

   4. Said Port Authority may consider and take action on any matter at a meeting of said Port Authority, including, but not limited to, matters listed on the agenda for a Port Authority meeting if such change in the schedule of the agenda in the discretion of the Chairman will expedite the business of the Port Authority.

      
      

   5. Pursuant to Section 286.0105 of the Florida Statutes, any person desiring to appeal any decision made by said Port Authority with respect to any matter considered at any meeting thereof will need a record of the proceedings, and for such purpose said person may need to insure that a verbatim record of the proceedings is made, which record includes the testimony, evidence and other matters upon which the appeal is to be based.

      
      

   6. A copy of this resolution shall be published once in the Bradenton Herald, a newspaper of general paid circulation in Manatee County, Florida, in the section where legal notices and classified advertisements appear.

      
      

   7. Resolution PA-21-01 adopted October 27, 2020, giving notice of meetings of said Port Authority is hereby canceled.

ADOPTED with a quorum present and voting this the 21st day of October 2021. ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY

CLERK OF CIRCUIT COURT

                                                       By:                                                                         

Chairman

October 21, 2021

CONSENT

AGENDA ITEM 3.E.: 2022 HOLIDAY & PAY DATE SCHEDULE

BACKGROUND:

Each year the Port Authority approves a schedule of Port Authority holidays and pay dates for Port employees for the following year.

ATTACHMENT:

Manatee County Port Authority 2022 Holiday & Pay Date Schedule.

COST AND FUNDING SOURCE:

N/A.

CONSEQUENCES IF DEFERRED:

N/A

LEGAL COUNSEL REVIEW: N/A

RECOMMENDATION:

Move to approve the schedule of holidays and pay dates for the Manatee County Port Authority for calendar year 2022.

MANATEE COUNTY PORT AUTHORITY 2022 HOLIDAY & PAY DATE SCHEDULE

THREE (3) PERSONAL HOLIDAYS: To be used on or before December 31, 2022 (Advance approval by management required)

HOLIDAY PAYDATE

October 21, 2021

CONSENT

AGENDA ITEM 3.F: MASTER PLAN UPDATE PROFESSIONAL SERVICES

BACKGROUND:

The Authority’s current Master Plan was approved in 2016. Due to substantial growth with much of the planned capital improvements having been accomplished in the interim, update of the plan is now necessary. The plan will be updated in accordance with Section 311.14, Florida Statutes, followed by update of the Port Element of the County Comprehensive Plan in accordance with Chapter 163, Florida Statutes. Pursuant to the Port Manatee Professional Engineering Services Continuing Contract dated June 16, 2020, Atkins North America has submitted a fee of $500,000 for the planning effort. FDOT will fund 50% of the cost.

ATTACHMENT:

Professional Services Authorization (PSA) No. 22-01.

COST AND FUNDING SOURCE:

FDOT funding of $250,000.00 and Port cash of $250,000.00.

CONSEQUENCES IF DEFERRED:

Delay in commencement of project.

LEGAL COUNSEL REVIEW: Yes

RECOMMENDATION:

Move to approve and authorize the Chairman to execute Professional Services Authorization (PSA) No. 22-01. to Atkins North America, Inc. in the amount of $500,000.00 for

an update to the master plan.

PROFESSIONAL SERVICES AUTHORIZATION (PSA) NO.          2=-2-"""'0=-l _

Pursuant to the Port Manatee Professional Engineering Services Continuing Contract dated June 16, 2020, between the Manatee County Port Authority, hereinafter referred to as the "Authority" and

Atkins North America, Inc,

hereinafter referred to as the "Consultant", the Authority hereby authorizes and the Consultant hereby agrees to perform the hereinafter identified professional services for the project, facility or program identified as:

"Port Manatee Master Plan Update"

The professional services and additional terms hereby authorized by the Authority and agreed to by the Consultant are set forth in the attached proposal dated October 5, 2021 for the above entitled project, facility or program.

The total fees and expenses for these professional services must not exceed:

s soo,000.00.

DATED:                              

MANATEE COUNTY PORT AUTHORITY

By:                              Executive Director

CONSULTANT

CONTRACT MANAGER

George F. Isiminger

Senior Dir Engineering, Planning & Env. Affairs

Grant Contract#: G1Z25

Name, Title: John J. Corley Ill, Sector Manager - Ports & Maritime

If applicable, the Authority has considered and hereby approves this Supplemental Professional Engineering Services Authorization with a quorum present and voting this _ day of_,

Attest: MANATEE COUNTY PORT AUTHORITY

By:                                                          By:                                                 

Clerk of the Circuit Court Chairman

Mr. George F. Isiminger, PE Senior Director & Port Engineer

Manatee County Port Authority 300 Tampa Bay Way Palmetto, FL 34221

October 5, 2021

Dear George:

Atkins

1925 Ballenger Ave

Suite 400

Alexandria, VA 22314

Direct: +1 571 733 5258

Mobile: +1 571 423 8065

atkinsglobal.com

snclavalin.com

Attached, please find the Atkins Team Proposed Scope of Work and Approach to deliver the Port Manatee Master Plan Update. As discussed, we have updated the drafts to include inputs and comments from you and your team.

Thank you very much for giving the Atkins Team the opportunity to be of service to you. I look forward to working with you and your team on this important project. Please feel free to reach out to me at 571- 423-8065 should you have any questions.

Kind regards

John J. Corley III

Sector Manager, Ports & Maritime

Cc: Atkins Study Team Member Firms

WS Atkins, Inc.

Registered office: 200 Westlake Park Blvd, Suite 1100, Houston, Texas 77079

Port Manatee Master Plan

Task Order Proposal

Manatee County Port Authority

October 5, 2021

Notice

This document and its contents have been prepared and are intended solely as information for Manatee County Port Authority and use in relation to Proposal for Port Manatee Master Plan

WS Atkins, Inc. assumes no responsibility to any other party in respect of or arising out of or in connection with this document and/or its contents.

This document has 15 pages including the cover.

Document history

Client signoff

Contents

Chapter Page

1. Introduction 4

2. Scope and Approach 5

   1. Preparatory-Work 5

   2. Client Work Sessions and Stakeholder Meetings 6

   3. Commercial Assessment Phase 7

   4. Facility Assessment Phase 8

   5. Pro Forma Planning Model 9

   6. Strategic Planning Phase 9

   7. Infrastructure Planning Phase 9

   8. Funding Strategies 11

   9. Evaluate the Economic Impact of Development Strategies 11

   10. Compliance and Mitigation Measures 11

   11. Final Plan 12

3. Assumptions and Exclusions 12

4. Proposed Fees 13

5. Preliminary Schedule 13

1. Introduction

The Manatee County Port Authority (Port Manatee) is requesting a Master Plan Update in accordance with the Florida Department of Transportation guidance to update Florida seaport master plans every 5 years, and in conformance with Chapter 163 and Section 311.14 of the Florida Statutes. Port Manatee’s most recent master plan was published in June of 2016.

The Planning Area considered within the 2016 Master Plan update included Port-owned land within the Port Development Improvement District, adjacent properties devoted to port-related uses, and properties within the Planned Development Encouragement Zone. This master plan update will encompass this same Planning Area, however, will focus on leveraging public-private partnerships for direct investments within the Port Development Improvement District and qualify the benefits associated with third-party investment within the Planned Development Encouragement Zone for port-related activity.

Port Manatee has realized development success through the application and award of various grants and will continue to employ this funding mechanism for future projects. An element of the master plan update will identify future grant opportunities and describe strategies to successfully secure such grants on specific projects.

The goals of the Master Plan Update include:

1. Update the existing conditions of the port facility in terms of site utilization, operational capacity and efficiency, completed and ongoing projects, and opportunities and constraints

2. Update Port Manatee’s goals and policies to support its business growth.

3. Update the market forecasts for the current mix of business lines at the port

4. Identify and forecast the potential for new port cargo business lines

5. Incorporate the strategies for cruise and ferry passenger business lines that will be developed by another consultant under a separate contract

6. Assess Port Manatee’s competitiveness and value proposition in terms of return-on-investment potential when compared to other competing ports within Port Manatee’s market reach

7. Provide a high-level benchmark analysis of port operations, particularly as it relates to container handling operations utilizing mobile harbor cranes versus rail-mounted ship-to-shore gantry cranes

8. Develop useful tools to assist Port Manatee in assessing and evaluating business opportunities at the planning level as they arise

9. Identify, characterize, and prioritize the mix of future investments, consisting of both currently planned projects and future projects necessary to maximize the Port’s attractiveness for business growth and meet strategic goals.

10. Maximize the opportunity for public-private-partnerships

11. Leverage previously identified strategies for port-related development of off-port properties

12. Maximize alignment with the County’s Northwest Planning Study, and other applicable studies and plans

13. Address existing DOT studies, including the freight mobility study and the Port Manatee study prepared for FDOT by Transystems Corporation

14. Develop budget estimates for currently planned and future projects

15. Identify funding strategies for implementation of future projects

16. Consider and address the effects of climate change and identify resiliency strategies

17. Identify, assess, and mitigate potential environmental considerations as part of the planning process

18. Develop a Site Utilization Plan showing prioritized development projects

19. Communicate the development concepts though a thoughtful, collaborative master vision planning process

20. Update the Port Element of the County Comprehensive Plan, based on the outcomes of the Master Plan Update

The Master Plan Update will be led by Atkins and supported by Martin & Associates for cargo econometric forecasting and development of funding strategies, and incorporation of cruise / ferry sector findings that will be developed under a separate contract to be performed by Bermello Ajamil & Partners for cruise and ferry forecasting and planning.

With this proposal document, the Atkins team presents our proposed approach to deliver the various elements of the Master Plan Update, the proposed timeline for delivery, and proposed fees.

1. Scope and Approach

   Within this section, we present our proposed approach to develop and deliver the Master Plan Update. Our approach is market-driven and is designed to engage frequently with Port Manatee leadership and engage with Port stakeholders at strategic points across the Master Plan’s development. Our approach will further include development of a quantitative Pro Forma Planning Model to simulate the current set of planned improvements and future investment alternatives from the perspectives of operational and financial performance, the application of public-private-partnerships, and return on investment potential. The model will provide Port Manatee with a meaningful tool from which to assess future business opportunities and measure their contribution to the Master Plan’s goals.

   The scope of work is segmented as follows:

   • Preparatory-Work

   • Client Work Sessions and Stakeholder Meetings

   • Commercial Assessment Phase

   • Facility Assessment Phase

   • Pro Forma Planning Model Development

   • Strategic Planning Phase

   • Infrastructure Planning Phase

   • Funding Strategies

   • Evaluate the Economic Impact of Development Strategies

   • Compliance and Mitigation Measures

   • Final Plan

     Each of the scope of work elements are discussed in greater detail within the following sections of this proposal.

     
     

     1. Preparatory-Work

        The project will commence in advance of an official kick-off work session to make efficient use of time and resources and will focus on advancing three key elements.

        • Data Request and Review

        • Selection of a Master Plan Steering Committee

        • Development of a conceptual Master Plan Branding Strategy

          
          

          1. Data Request and Review

             The Study Team will conduct an initial data needs inventory. This initial inventory will serve as a starting point in the data collection and research component of the effort. Anticipated information for assembly includes:

             • Boundary, topographical, parcel line, easement, building footprint, and other digitized mapping data for Port Manatee and surrounding properties.

             • Aerial photography.

             • Bathymetric data for Port Manatee and adjacent Port waters.

               
               

             • Studies, reports and/or condition surveys of in-water, uplands, building and existing facilities found at the Port.

             • Studies, reports and/or condition surveys on site environmental conditions (uplands and submerged).

             • Studies, reports, mapping and/or other engineering information on internal and external roadways and traffic volumes, planned roadway improvements, rail movements, and other related information.

             • Studies, reports, mapping and/or other engineering information on infrastructure serving the site, potable water and wastewater plant capacities, and other related data.

             • Regulations (general and special) pertaining to local land use, environmental protection, watershed protection, storm water detention and other related data.

             • Ship calls, commodity throughput and other related Port data.

             • Previous and current applications for Port uses as well as grant applications.

             • Existing leases and contractual obligations of the Port.

             • Port Financial Statements, Revenue and Cost Center Data, and,

             • Previous master plans for the Port as well as those of relevance to surrounding waterfront parcels and within the Planned Economic Development Zone for the Port.

               The Study Team will prepare a data inventory request in advance of the Kick-off meeting to familiarize team members with the relevant information and prepare for a productive project kick-off.

               
               

          2. Master Plan Steering Committee Selection

             Over the course of the Master Plan development, the Study Team will liaise with Port leadership, key stakeholders, regulatory bodies, and other relevant parties as identified by the Port. To facilitate communication strategies, identification of focus areas, and common understanding of development concepts, the Study Team recommends that Port Manatee identify and name representatives from the Port community to a Master Plan Steering Committee. It is recommended that the Steering Committee make-up be limited to between 3 and 5 key persons as identified by the Port. The Study Team will engage with the recommended Steering Committee on a regular basis via regularly scheduled video conference meetings throughout the project’s execution. If possible, the Committee’s make-up should be identified as part of the Pre-Work, however, can be discussed at the project kick-off meeting, with follow-up to formalize the Committee soon thereafter.

             
             

          3. Master Plan Branding Strategy

          Development of a Port Master Plan is a living public engagement process. It is recommended that the process be surrounded by a branding strategy to bring it to life. This would involve selection of a compelling vision statement, brief communication slogans, a predominant color scheme, potentially a logo for the plan, and preparation of document layouts, such as presentation materials and reports. As part of the Pre-Work, the Study Team will engage with a graphics designer to develop branding concepts for consideration, which will be discussed at the Project Kick-Off Work Session.

          
          

     2. Client Work Sessions and Stakeholder Meetings

        A successful master plan is inclusive of the port and its stakeholders throughout the development of the plan. The project team will conduct a number of targeted work sessions and meetings throughout the execution of the project, each with a focused agenda to drive decision-making and consensus. The anticipated meetings are summarized below, and briefly described in the following subsections.

        • Project Kick-Off Work Session

        • Stakeholder Planning Sessions

        • Steering Committee Meetings

          
          

          1. Project Kick-Off Work Session

             The project will formally commence with a kick-off work session with Port Manatee leadership and key members of the Study Team. The focus of this work session will be to review the execution plan, review requested materials, and set the priorities, program, and planning framework for the Master Plan Update. We anticipate the Work Session will span 1.5 days, and will consist of:

             • A formalized meeting with Port Manatee leadership to discuss project goals and objectives; revise and finalize the timeline, especially as it relates to public meetings; project communication requirements; recent local initiatives; discuss workable site program elements; and review of assembled/outstanding project data.

             • Port and study area visit with the Client. The visit will include visual inspection and photo documentation of existing site features and facilities.

             • One-on-one meetings with Client identified project stakeholders. These meetings could include meetings with staff from the Port, identified members of the Master Plan Steering Committee, FDOT, and other County departments.

             • Meetings with representative civic groups, port users and other stakeholders to be identified.

               
               

          2. Stakeholder Planning Sessions

             The Stakeholder Planning Sessions are characterized as public meetings to be held at strategic points in the development of the Master Plan. We anticipate three Stakeholder Planning Sessions will be held, ideally in-person at the Port Manatee Intermodal Center. Alternatively, the Stakeholder Planning Sessions could be held on a virtual platform if necessary. The key agenda items for the three anticipated Stakeholder Planning Sessions are briefly described as follows.

             • Stakeholder Session 1 – Introduction to the Master Plan Development Process and invitation to provide feedback on priorities.

             • Stakeholder Session 2 – Presentation on findings to date and preliminary master plan development concepts, and solicitation for feedback.

             • Stakeholder Session 3 – Presentation on the Final Master Plan to be recommended for adoption.

               
               

          3. Steering Committee Meetings

          Should the Port adopt the recommended Steering Committee strategy for active engagement throughout the Master Plan development, the Study Team will schedule bi-weekly virtual video conference meetings with the Steering Committee. The meetings will be initially planned for 1-hour, however, will be adjusted as required to ensure all relevant topics are discussed. The Study Team prepare a standing agenda that will be modified over the course of the Plan’s development and prepare summary meeting minutes to document key decisions and to be shared with the Steering Committee.

          
          

     3. Commercial Assessment Phase

        The Commercial Assessment Phase of the Master Plan Update will drive addressable market forecast curves for cargo, cruise, and ferry traffic within the context of both existing business lines and identifiable future business opportunities. The Study Team will assess the Port’s existing business lines, the key market demand drivers surrounding existing business lines, the opportunities for future new business lines, and the Port’s competitiveness within the broader Gulf and Florida Port markets. The

        
        

        1. Cargo

           The cargo market analysis consists of four distinct subtasks, consisting of an assessment of the historical and current markets served by Port Manatee; the development of a competitive logistics hinterland for the Port; the identification of potential markets; and the development of cargo projections. Each is described in the following subtasks.

           
           

           1. Evaluate Current Markets

              In this subtask, the current markets served by Port Manatee will be profiled. This includes an analysis of historical cargo flows by commodity and market share assessment with respect to competing regional ports. Interviews will be conducted with current tenants/terminal operators to identify factors driving cargo levels, competitive issues vis- à-vis regional ports; strengths and weaknesses of the port with respect to key commodities; the identification of previous tenants/carriers and understanding of why they are no longer with the port; future potential markets; current capacity metrics.

              
              

           2. Define Competitive Logistics Hinterland

              The total logistics costs of using Port Manatee vs. competing ports such as Tampa, Pensacola, Port Everglades, Jacksonville, etc. to serve key inland consumption and production markets for specific commodities will be developed and consists of voyage costs (by trade lane), terminal charges, as well as inland surface mode costs. This process will define the key competitive logistics market that can be served by Manatee. In addition, capacity constraints and regional competing ports will also be identified.

              
              

           3. Identify Potential Markets

              IHS Transearch data will be used to identify the flows of specific cargoes between key inland origins/destinations and Port Manatee and competing ports. This data base will provide information as to current cargoes moving to and from origins and destinations within Port Manatees cost competitive hinterland to and from competing ports. Based on this analysis, potential commodity volumes can be targeted for “capture” by Port Manatee. These cargo flows will also be matched with key shippers/consignees in the region using D&B Hoovers data base. In addition to the cargo flow analysis, we will also identify emerging trade lanes and cargoes similar to those now handled by Port Manatee but at competing ports. Regional markets will include trade development with Africa (perishables); increased service to the Caribbean, and in particular the West Indies for relay into the growing economies of Surinam and Guyana; and the identification of new carrier services calling the emerging markets, as well as calling competing ports.

              Based on the analysis of potential markets, a targeted marketing strategy can be developed for use by Port Manatee.

              
              

           4. Develop Cargo Projections

              Two sets of cargo forecasts will be developed. The first set of cargo projections will be developed for the current market base handled at Port Manatee. These projections will be developed from a combination of data derived from the interviews with the current tenants and carriers serving the Port, as well as the development of statistical models that will relate cargo volume throughput to such factors as regional population growth, relevant industrial/construction activity, and trading partners GDP levels.

              The second set of cargo projections will focus on “potential cargo opportunities”. Based on the results of subtask 2.3.1.3, potential cargo flows will be identified which will provide a base from which “market penetration scenarios will be developed. In addition, based on the analysis of potential carriers, scenarios will also be developed as to the likelihood of new services and the impact on facility needs.

              The cargo projections will be developed over a 10-, 20- and 30-year time horizon and be used as inputs into the following facilities tasks.

              
              

        2. Cruise / Ferry

        The Study Team understands that a targeted Cruise and Ferry Feasibility Study will be commissioned and executed separately from the Master Plan. The Study Team will work in collaboration with the Feasibility Study Team to incorporate the findings of that study within the Master Plan. It is anticipated that preliminary outcomes from the study will align with the timing of the Master Plan development and captured at appropriate milestones to provide a meaningful framework for inclusion in the Master Plan.

        
        

     4. Facility Assessment Phase

        The Facility Assessment Phase will establish the baseline state of readiness for the Port facilities in terms of stock of infrastructure, deployed equipment, operational capacity, traffic patterns, available expansion areas, and

        
        

        constraints, such as wetlands, seagrass, and other environmental factors. The assessment will clarify our understanding of the Port as it is and could be in the future. Collected data, stakeholder feedback, and site research transitions into opportunity and issue identification, map preparation and the fitting into place of foundational project pieces. Once completed, the Facility Assessment effort and deliverables are used to align the Client and public on a collective understanding of site issues and conditions.

        The Facility Assessment will commence with a site visit in conjunction with the Project Kick-off Work Session. The Study Team will become familiar with each of the facilities at the Port, and review port operations, facility condition, and maintenance with the Port. Working with Port, the Team will schedule targeted meetings with key port tenants and users to understand the facility from the user perspective. Summary meeting minutes will be aggregated into a centralized register of port operating conditions.

        A high-level operations capacity model will be developed to assess operational capacity limits for key infrastructure elements. The model will be based on the theory of constraints for cargo throughput measurement and will aid in identifying near-term bottlenecks, key performance indicators, and local productivity benchmarks. These data will be compared with similar data from selected port facilities within a similar peer group. When combined, target productivity benchmarks will be identified forecast the limits of capacity for the port’s systems and supporting infrastructure.

        The findings of the Facility Assessment will be captured in a Technical Memorandum and will be summarized in the Master Plan report.

        
        

     5. Pro Forma Planning Model

        The Study Team will develop a quantitative financial pro forma planning model to simulate revenues and costs associated with port operations, investments in capital improvements, public private partnerships, and return on investment metrics. The model will form the basis for quantitative analysis of options and potential future outcomes in financial terms. This tool will simulate annual financial results across the planning horizon, and consist of several modules, including: a dashboard environment, a market demand and forecast module, an operating cost module, a pro forma P&L statement, income statement, and balance sheet, a capital planning tool, a capital scheduling module, a capacity improvement and key performance indicator operations module, a public-private partnership revenue and cost share module, and a return-on-investment module. The tool will guide the Study Team in determining the range of benefit versus costs associated with investment in capital improvements. As part of the master plan deliverables, the Pro Forma Planning Model will represent a powerful tool to assist Port Manatee in assessing future business and project opportunities. The model will be developed as a Microsoft Excel tool.

        
        

     6. Strategic Planning Phase

        Following completion of the Commercial Assessment and Facility Assessment phases, and armed with the Pro Forma Planning Model, the Study Team will be able to assess options for the Port’s strategic direction. The Strategic Planning Phase will initially identify the suite of goals and objectives for the Port’s performance across prioritized metrics, such as capacity and levels of service provided, financial performance and return on investment, employment and job creation, economic impact, or environmental stewardship as some examples. The goals and objectives will be prioritized, and metrics will be developed to assess, compare, and contrast strategic options for their performance against the goals and objectives both quantitatively and qualitatively. The options that best meet the prioritized goals and objectives will be prioritized as key strategic objectives to form the strategic direction for the Port.

        The Pro Forma Planning Model will be utilized to simulate the strategic business future for the port. Through the tool, capacity needs will be identified and translated into operational, equipment, or infrastructure improvements necessary to meet future needs. These needs will be characterized as scalable planning modules from which a facility improvement plan and layout may be developed.

        The basis for the Strategic Direction will be captured in a Technical Memorandum and summarized in the Master Plan Update Report.

        
        

     7. Infrastructure Planning Phase

        The Study Team understands that Port Manatee has currently identified several projects that are either in advanced planning, are under construction, or characterized as future concepts for the next 5-10 years and are to

        
        

        be considered and incorporated into the Master Plan Update. The current list of projects to be assessed and incorporated are briefly identified as follows:

        • Berth 4 Expansion, planned for completion in July 2023

        • Berth 15 and Berth 3, determining which should be the priority for development, relative to rehabilitation of existing berths

        • Dry/Chilled Warehouse 12

        • Drop-trailer Lot paving

        • Cruise/Ferry Terminal

        • Boneyard warehouse

        • Completion of the container yard to the east and then to the south

        • Zone C cruise parking area

        • Truck check-in gates located outside of south gate

        • South gate 4 lanes

        • Berth rehabilitation projects - prioritizing and ranking berths 6, 7, 8, 10, 11 (and then new berths 3 and 15) according to condition, cost, and utilization/need. Berth 8 is considered a low priority.

        • Berth 10/11 corner improvement, as part of Berth 10 rehabilitation project concept

        • Berths 6/7 gap fill in, as part of the berth 6 or berth 7 rehabilitation project concept

        • Berth 15 crane rails with up to 3 new ship-to- shore gantry cranes

        • Berth 14 crane rails

        • Relocation of Zone C access road to the north edge of the Operations & Maintenance Site

        • Development of an additional bulk pad east of the existing sulfur pad, provisioned with an external gate on Piney Point Road and an internal Port gate.

        • Development of the boneyard area provisioned with an external gate on Piney Point Road and an internal Port gate.

        • Converting Zone C to all bulk cargo

        • Clear, expand and develop the triangular parcel east of TransMontaigne to Piney Point Road

        • Identify location for Louis Dreyfus tank warehouse north of Warehouse 10, providing 4-5 acres of space

        • Radiation Portal Monitors (RPM) with two parallel lanes potentially along the south side of South Dock Street, west of Reeder Road.

        • Electric cranes at Berths 12 and 14. Electrical service connections for rubber-tired cranes

        • Yachts retrofitting facility option.

        • Address existing DOT studies, including the freight mobility study and the Port Manatee study prepared for FDOT by Transystems Corporation.

          
          

          Each of these projects will be characterized during the initial steps of the Infrastructure Planning Phase and incorporated into the Pro Forma Planning Model as a starting point. Project descriptions, planning level schematic drawings, and budget estimates will be prepared for each project to communicate the key features of each project.

          In addition to the projects identified above, any additional improvements that are identified as part of the Strategic Planning Phase will be characterized and segmented into potential development projects. Project descriptions, planning level schematic drawings and budget estimates will be prepared in similar fashion to the currently identified projects listed above.

          
          

          1. Facility Development Map / Site Utilization Plan

             A key part of the master planning effort will involve fitting the pieces together into a comprehensive facility development map and site utilization plan. The planning level schematic drawings for each of the development projects will be overlain and arranged on a scale map of the Port Manatee Facility and organized to maximize operational efficiency and adjacency to enabling infrastructure, maximize common use of existing infrastructure, such as roadways and utilities as required, and minimize disturbance to existing facilities and ongoing operations. Where required, the schematic drawings for each project will be customized and updated to make best use of selected parcels.

             The Facility Development Map will initially consider a longer-term view, up to 20 years, showing a vision for a recommended full-build out and site utilization strategy at that future date. From this vision, the tactical implementation phases at 5-years and 10-years will be developed as interim Facility Development Maps and Site

             
             

             Utilization Plans. The 5-year and 10-year maps will be generated from the prioritized list of projects and will identify flexibility zones where various options may be considered should market conditions present new opportunities over the implementation timeframe.

             
             

          2. Capital Development Plan

          Following development of the 20-year vision and the 5- and 10-year Facility Development Maps, the Study Team will optimize the Capital Development Plan within the Pro Forma Planning Model. The Capital Development Plan will consist of a prioritized list of projects, planning-level budget estimates, and a recommended implementation schedule over time to achieve the 5-year and 10-year Facility Plans.

          The estimated costs of the projects will be allocated over the planning horizon and linked to implementation triggers, such as capacity improvement requirements, new business initiatives, or off-site port-related projects that would support port activities. The cost estimates will also identify those elements that would require public investment in order to prepare parcels for future leases. Examples of such elements may include marine infrastructure improvements, site utilities, common access corridors, stormwater management improvements, as well as additional planning and permitting activities.

          Based on the recommendations identified during the Funding Strategies Phase of the Master Plan Update, the potential funding sources will be incorporated into the Model, structured to support grant applications and budget planning, and identifying the shares of project development costs to be allocated to other parties, and ultimately the burden of cost to the Port. These data will drive return-on-investment and benefit analyses from the perspectives of the Port and the participating parties. The goal is to identify the minimum cost burden to the Port as part of its investment strategy, as well as the total cost of the project to be shared with potential partners where applicable.

          
          

     8. Funding Strategies

        Funding strategies will be evaluated in this task and will include an assessment of public-private partnerships, grant applications including benefit cost analysis, as well as bond financing and financing from port revenues. For each development strategy or project, the pro-forma financial model will generate returns to the Port. A separate analysis will be developed to measure the enterprise value of the operation (including revenue potential to an operator as well as to the port authority). This enterprise valuation will provide a guide as to lease targets, as well as the development of public-private partnerships and concession agreements.

        
        

     9. Evaluate the Economic Impact of Development Strategies

        Using the Martin Associates impact model that was developed for Port Manatee, each master development plan alternative/project will be evaluated in terms of jobs, income, revenue and tax impacts. The economic impact metrics for each project will be compared with the financial impacts to the Port to provide a set of metrics, both economic and financial by which each development plan/project can be evaluated and ranked.

        
        

     10. Compliance and Mitigation Measures

         The Facility Development Plan / Site Utilization Plan will consider potential impacts to natural resources within and surrounding the Port. While this phase of the project will be accommodated during the plan’s development, it is identified as a separate task to ensure issues are identified, measured, accounted for, and avoided or mitigated. The Study Team will review applicable requirements and commitments as they relate to Port Manatee and any development options. The applicable requirements will be documented within the Master Plan Update, and specific measures identified to avoid or mitigate potential impacts. Any permit requirements and costs associated with compliance will be identified and incorporated in the Capital Plan and Schedule.

         The Study Team will consider potential impacts associated with climate change and sea level rise and identify potential resiliency strategies and improvements that may be required to mitigate impacts. The Team will work with Port Manatee to determine a reasonable viewpoint on the range of forecast curves that have been proposed for sea level rise estimates. The Study Team will categorize potential impacts according to an assessment of risk and potential disruption of operations, or magnitude of loss. These data will inform a preliminary resiliency strategy to be incorporated into the Master Plan for future study and refinement.

         
         

         The Study Team will review the operations related to the Piney Point contaminated water storage site, identify potential risk exposures for Port Manatee, and identify measures, if any, to protect Port Manatee from potential impacts.

         In accordance with Part III, Paragraph 1 of the Florida Department of Environmental Protection Memorandum of Agreement for Land Use Controls (MOA-LUC), dated 5/16/2014, the Study Team will reference the MOA and enumerate the MOA restrictions in the master plan.

         
         

     11. Final Plan

     The Final Plan represents the Master Plan Update report deliverable, a stand-alone updated Master Plan Document, complete with supporting text, tables, graphs, drawings, and figures. It is recommended that the Master Plan deliverable format consist of an 11-inch x 17-inch book utilizing a concise presentation format to describe the Master Plan. This deliverable approach would fully document each of the key elements of the Master Plan, supported by meaningful data and graphics, in a print format that is easily digestible and communicated to public stakeholders. We recommend that where detailed supporting information is required, such information be presented as Technical Memoranda to accompany the Master Plan report.

     The Final Plan will be delivered in a Draft Format for review by Port Manatee. We have budgeted approximately 2 weeks for review and comment by Port Manatee. Following the review period, the Study Team will address comments as appropriate and deliver a Final Report, including a searchable PDF version.

     With acceptance of the Final Plan, the Study Team will Update the Port Element of the County Comprehensive Plan with the findings of this Master Plan Update.

     
     

2. Assumptions and Exclusions

   The following exclusions are provided along with our scope of services:

   • Detailed building and in-water inspection of Port facilities are not included in this scope.

   • Port statistics, roadway and rail volumes, and other similar transportation data is to be provided by the Client / others.

   • Environmental permits and other planning permissions are not included in this scope.

   • Mapping and drawings will be in AutoCAD and PDF formats, utilizing both 22” x 34” and 11” x 17” formats to provide uniform scalability for production.

   • Digital copies of interim documents, the Draft and Final Master Plan Update as a searchable PDF, will be submitted to the Client; a limited number of printed copies will be provided.

   • Client is responsible for booking and cost of all facilities and venue charges associated with community engagement meetings.

   • Client is responsible for all official public notice and related media / advertising charges.

   • Alternatives / Conceptual Improvements developed under this scope of work are intended to be conceptual in nature and for general planning purposes. Conceptual level figures will be provided that can facilitate formal design efforts under a separate authorization.

   • It is assumed that the Study Team will have legal rights to access all areas requiring improvements. This proposal does not include coordination of property access or obtaining right-of-entry.

   • All calculations, design parameters, and surveys shall be submitted in English Standard Units. It is anticipated that the project will be referenced to NAVD 88.

   • Engineering services related to environmental assessments; mitigation plans; or survey of any jurisdictional wetlands are not included in this proposal

   
   

3. Proposed Fees

   Provided below is Atkins’ proposed fee build-up associated with the core services presented herein. The total budget for execution of this Task Order is $500,000, inclusive of subconsultant costs, expenses for data acquisition from IHS Markit (which will be expensed at cost), a modest contingency for potential project adjustments, as well as airfare and lodging expenditures for in-person meetings. In-person meetings include Project Kick-Off, Stakeholder Work Session One (First Public Meeting), Stakeholder Work Session Two (Second Public Meeting), and the Final Presentation. The build-up that is presented below provides an approximation of level of effort for each project element. However, the project, as described herein, will be managed to a total fixed fee budget of

   $500,000 for the Task Order, and executed under the terms of the Port Manatee Professional Services Continuing Contract, dated June 16, 2020 between Atkins North America, Inc and Manatee County Port Authority.

   
   

   
   

   Project Element Average Billing Rate	Atkins Personnel										Martin Associates Personnel				Total Budget
   	PM	DPM	Proj Asst	Planner	Eng 2	Eng 3	Eng 4	Sci 2	Sci 3	CAD / Graphics	PM	Lead Economist Economist Admin
   	$ 295	$ 150	$ 90	$ 180	$ 159	$ 188	$ 218	$ 111	$ 143	$ 113	$ 250	$ 200	$ 150	$ 90
   Preparatory-Work	8	8	16	8	8					16					$ 9,512
   Client Work Sessions and Stakeholder Meetings	40	40	24	40		24									$ 31,660
   Commercial Assessment Phase											148	240	100		$ 100,000
   IHS Data Acquisition															$ 15,000
   Facility Assessment Phase	8			40		40			24	40					$ 24,980
   Pro Forma Planning Model Development	40		40												$ 15,400
   Strategic Planning Phase	60	24		60							24	40			$ 46,100
   Infrastructure Planning Phase	40	60		60	60	60		24	24	120					$ 71,974
   Funding Strategies											40	24			$ 14,800
   Evaluate the Economic Impact of Development Strategies											24		60		$ 15,000
   Compliance and Mitigation Measures						24	40	40		20					$ 19,890
   Final Plan	60	16	40	120		80	40			80	40		60		$ 93,400
   Contingency															$ 20,204
   Project Management	24	100													$ 22,080
   													Project Total Budget		$ 500,000

   
   

4. Preliminary Schedule

The Study Team has identified a project delivery schedule that will drive towards completion of the Master Plan Update across a 10-month period. The schedule assumes a November 1, 2021 Notice to Proceed, and submittal of the Final Report by mid-August 2022. We have identified opportunities to overlap various phases of the project as information is developed and identified recommended timeframes for Stakeholder Work Sessions at strategic points in the project development.

The Proposed Schedule is shown on the next page.

ID Task

Mode

Task Name Duration Start Finish

Project Schedule - Port Manatee Master Plan Update

ep '21 Oct '21 Nov '21 Dec '21 Jan '22 Feb '22 Mar '22 Apr '22 May '22 Jun '22 Jul '22 Aug '22

5 12 19 26 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 3 10 17 24 31 7 14 21 2

1 Port Manatee

Master Plan Update

205 days?

Mon 11/1/21

Fri 8/12/22

1. Preparatory Work

2. Client Work

   Sessions and Stakeholder

3. Kick-Off Work

Session

14 days

137 days

2 days

Mon 11/1/21Thu 11/18/2

Fri 11/19/21 Mon

5/30/22

Fri 11/19/21 Mon

11/22/21

1. Stakeholder

   Work Session 1

2. Stakeholder

   Work Session 2

3. Stakeholder

   Work Session 3

4. Commercial

   Assessment Phase

5. Facility

   Assessment Phase

6. Pro Forma

   Planning Model

7. Strategic Planning

   Phase

8. Infrastructure

Planning Phase

5 days

5 days

5 days

60 days

21 days

14 days

45 days

60 days

Mon 12/13/21

Tue 2/15/22 Tue 5/24/22

Tue 11/23/21

Tue 11/23/21

Wed 12/22/21

Wed 1/26/22

Tue 3/1/22

Fri 12/17/21

Mon 2/21/22

Mon 5/30/22

Mon 2/14/22

Tue 12/21/21

Mon 1/10/22

Tue 3/29/22

Mon 5/23/22

1. Funding Strategies 14 days

   Wed 5/4/22

   Mon 5/23/22

2. Evaluate the

   Economic Impact of Development Strategies

3. Compliance and

Mitigation

14 days

14 days

Wed 5/4/22

Wed 5/4/22

Mon 5/23/22

Mon 5/23/22

16 Final Plan

59 days?

Tue 5/24/22 Fri 8/12/22

1. Draft Report

2. Client Review

30 days

14 days

Tue 5/24/22 Tue 7/5/22

Mon 7/4/22 Fri 7/22/22

19 Final Report

14 days

Mon 7/25/22Thu 8/11/22

8/12

Project: Project Schedule - Port Date: Tue 10/5/21

Task Split

Milestone Summary

Project Summary Inactive Task Inactive Milestone Inactive Summary

Manual Task Duration-only

Manual Summary Rollup Manual Summary

Page 1

Start-only Finish-only External Tasks

External Milestone

Deadline Progress Manual Progress

John J. Corley III WS Atkins, Inc. 1925 Ballenger Ave

Suite 400

Alexandria, VA 22314

Mobile: +1 571 423 8065

© WS Atkins, Inc. except where stated otherwise

Port Manatee Master Plan | 4.0 | October 5, 2021

Atkins | Proposal - Port Manatee Master Plan 2021 - Final Page 15 of 15

October 21, 2021

CONSENT

AGENDA ITEM 3.G.: SUWANNEE AMERICAN CEMENT LEASE RENT

MODIFICATION

BACKGROUND:

The Port Authority and Suwannee American Cement Company, LLC are currently entered in a long-term lease covering certain real property at Port Manatee. The lease requires that the rental payments be adjusted every five years based upon appraisals. Both parties agreed with the fair market rental value of an appraisal, and it was agreed that the rental payment would increase 9% to $16,250 per month.

ATTACHMENT:

Port Manatee Third Lease Rent Modification Agreement

COST AND FUNDING SOURCE:

N/A

CONSEQUENCES IF DEFERRED:

Delay in approval of the rent modification

LEGAL COUNSEL REVIEW: Yes

RECOMMENDATION:

Move to approve and authorize the Chairman to execute Port Manatee Lease Rent Modification Agreement between the Manatee County Port Authority and Suwannee American Cement Company LLC.

PORT MANATEE THIRD LEASE RENT MODIFICATION AGREEMENT

THIS PORT MANATEE LEASE RENT MODIFICATION AGREEMENT (hereinafter

"Agreement'') made and entered into by and between the MANATEE COUNTY PORT AUTHORITY, a political entity of the State of Florida, whose post office address is Port Manatee, 300 Tampa Bay Way, Palmetto, Florida 34221, (the"Authority"), and SUWANNEE AMERICAN CEMENT COMPANY LLC, a Delaware limited liability company duly authorized to transact business in the State of Florida, whose business address is 4750 E. County Rd 470, PO Box 445, Sumterville, FL 33585 ("Suwannee" or "Lessee"), for and in consideration of the mutual covenants herein contained and other good and valuable consideration, agree as follows:

WHEREAS, on December 17, 2009, Eastern Cement Corp., the predecessor in interest to Suwannee, entered into the Amended and Restated Land Lease wherein the previous lease agreements as described in the Amended and Restated Land Lease entered into by Eastern Cement and the Authority, including but not limited to the Lease dated July 14, 1983, for real property located at Port Manatee in Manatee County, Florida, was amended and restated ("Amended and Restated Lease"); and

WHEREAS, pursuant to an order of the U.S. Bankruptcy Court in Ohio dated May 28, 2010, Oldcastle Materials Inc. purchased all the assets of Eastern Cement and assumed all rights, privileges, immunities, powers, franchises, obligations, restrictions, disabilities, liabilities, debts, and duties of Eastern Cement, including the rights and ob]jgations under the Amended and Restated Lease; and

WHEREAS, on or about June 2010, Suwannee, formerly known as American Cement Company, LLC. entered into an Assignment Agreement with Oldcastle Materials, Inc. and acquired all the rights and obligations under the Amended and Restated Lease; and

WHEREAS, on November 15, 2012, the Authority and Suwannee entered into the Amendment to the Port Manatee Amended and Restated Land Lease ("Amendment'') and

WHEREAS, on August 8, 2016, the Authority and Suwannee entered into the Port Manatee

Lease Rent Modification Agreement, hereinafter "Modification," increasing rent 25%; and WHEREAS, on February 15, 2018, the Authority and Suwannee entered into the Port

Manatee Lease Rent Modification Agreement, hereinafter "Modification 2," correcting a scrivener's error in the monthly rent; and

WHEREAS, on February 26, 2019, the Authority and Suwannee entered into Consent to Alteration of Agreements, hereinafter "Alteration", changing company name from American Cement Company LLC to Suwannee American Cement [LC (hereinafter the Amended and Restated Lease, Amendment, Modification, Modification 2, and Alteration shall be referred to as the "Lease Documents"); and

WHEREAS, the Lease Documents provided for periodic rent adjustments every five years based upon an appraisal of the parcels of real property covered by the Lease Documents; and

WHEREAS, the Authority and Suwannee contracted with a third appraisal firm for the

purpose of causing the demised premises to be appraised to determine the fair market rental value thereof; and,

WHEREAS, based on the current third appraisal of the market value of all the real property covered by the Lease Documents, Suwannee and the Authority have agreed to enter into this Agreement to memorialize the current rent adjustment for said real property for the five-year period beginning March l, 2021, and continuing to Febn.1ary 28, 2026; and

VlITNESSETH that for and in consideration of the foregoing premises, recitals and the mutual covenants contained herein, it is agreed by and between the pruiies as follows:

1. RECITALS. The recitals are true and correct and are incorporated herein.

1. RENT ADJUSTMENT. Suwannee shall pay to the Authority as rent for the demised premises beginning March 1, 2021, $16,250 per month payable in advance until February 28, 2026. Suwannee as the Lessee shall also pay any applicable sales tax on said rent at the same time rental payment are made. As of the date of this Agreement, Suwannee is current in its rent payments.

2. RESERVATION OF RIGHTS. The parties recognize that rhe te1m of the Lease Documents covering real property located at Port Manatee ends on December 31, 2049. The adjustment of the rent due and payable from Suwannee under the Lease Documents as set forth in the preceding paragraph shall not constitute a waiver of the provisions and requirements within the Lease Documents for the adjustment, modification, and revisjon of future rental payments during any tenn commencing after February 28, 2026.

3. ASSIGNMENT OR TRANSFER. All the interests, rights, and privileges granted to Suwannee in and by this Agreement and the Lease Documents shall not be assigned, and no portion of the right, title, interest, claim or demand relating to Pott Manatee real propet1y shall be transfened by Suwannee without the prior express written approval of the Authority in accordance with paragraph 21 (Assignment, Disposition, or Subletting) of the Amended and Restated Lease.

4. SAVINGS CLAUSE. Except as herein provided, nothing herein contained shall be construed as altering the Lease Documents and said Lease Documents remain in full force and effect. In entering into this Agreement, the parties acknowledge that in no way has the Authority or Suwannee waived any of its rights or claims it may have against the other.

5. AUTHORITY TO EXECUTE. Each of the parties hereto covenants to the other party that it has lawful authority to enter into this Agreement, and that the governing or managing

   bodyofeach of the parties hasapproved this Agreement and that the governingormanaging body

   
   

   of each ofthepatties has authorized the execution oft.his Agreement fn me1nanner hereinafterset

   forth.

   
   

   TN WITNESS WHEREOF, the parties have caused this PORT MANATEE THIRD

   
   

   LEASE RENTMODIFJCATION AGREEMENT to be duly executed in dLtplicate,this tbe 21" day of October 2021.

   ATTEST: ANGELINA COLONNESO MANATEE COUNTY PORT AUTHORITY

   Clerk of Circuit Court

   
   

   By:----------

   
   

   WITNESSES:                        

   ----::, ec-----

   - c:i0(L -

   
   

   By: --·

   Chairman

   
   

   SUWANNEE AMERICAN CEMENT

   COMP • ,

   By: 0lm1AC ="---=-.-.......,--  

   Title: :P[:( J c -e.VJ t:

   
   

   Page 4 of 4

   
   

   

   October 21, 2021

   
   

   CONSENT

   AGENDA ITEM 3.H.: PORT MANATEE TARIFF NO. 3 ITEM 120

   
   

   BACKGROUND:

   
   

   Port staff will no longer operate the switching terminal railroad at Port Manatee effective December 1, 2021. The railroad will now be operated by Port Manatee Railroad LLC with its own switching tariff. Tariff Item120 is changed accordingly.

   
   

   ATTACHMENT:

   
   

   Port Manatee Tariff No. 3 Item 120

   
   

   COST AND FUNDING SOURCE:

   
   

   N/A.

   
   

   CONSEQUENCES IF DEFERRED:

   
   

   N/A

   
   

   LEGAL COUNSEL REVIEW: Yes

   
   

   RECOMMENDATION:

   
   

   Move to approve the rewording of Item 120 in Port Manatee Tariff No. 3 to reflect the change in railroad operations.

   PORT MANATEE TARIFF NO. 3			9th Rev. Page 3 Cancels 8th Rev. Pg. 3
   SECTION ONE GENERAL INFORMATION
   ITEM	SUBJECT	APPLICATION
   110	Location	Port Manatee is located at the entrance to Tampa Bay on the West Coast of Florida at 27° 38’0” N and 82° 33’30” W. The entrance to Tampa Bay is located about 220 miles north of Key West and 330 miles south of Pensacola. The Port is situated about 11 miles up channel from Egmont Key Light.
   115	Channel and Harbor Basin	Port Manatee has eight (8) berths for deep water draft vessels and one barge berths for shallow vessels. Complete tug service, fuel, bunkers, potable water, telephones, electricity, stevedoring, ships chandlers, warehousing, land transportation, topside ship repair, etc., are all available at dockside. The Port’s main harbor basin measures approximately 1,500’ long by 800’ wide and connects to Cut “B” of the Tampa channel with the Manatee Harbor channel.
   120 ▲	Railroad	The Port Authority operates its owns a switching Terminal Railroad at Port Manatee which is operated by Port Manatee Railroad, LLC. There are 7 miles of track connecting with the CSX Transportation Inc. tracks with capacity for 300 railcars. The interchange provides capacity for up to 300 195 railcars. and ladder tracks for 45 railcars. Charges for switching are contained in PORT MANATEE SWITCHING RAILROAD, LLC’s TARIFF which can be found at www.regional-rail.com. MAUP-80-O, located at http://www.portmanatee.com/Business/Tariff-Rules- Regulations. (For regular time, overtime, Saturdays, Sundays and Holidays, see Item 385, General Tariff No. 3).
   Issued: 10/21/21 Effective: 12/01/21
   ▲ Change in Wording Issued by: Manatee County Port Authority

   

   

   October 21, 2021

   
   

   CONSENT

   AGENDA ITEM 3.I.: DELETION OF PORT ASSET BACKGROUND:

   Several old, obsolete assets no longer in use and uneconomical to upgrade or repair were approved for asset deletion at the September 16, 2021, Port Authority meeting. One asset was inadvertently not included in the request and is presented for deletion approval.

   
   

   ATTACHMENT:

   
   

   Asset Deletion - October 21, 2021

   
   

   COST AND FUNDING SOURCE:

   
   

   N/A.

   
   

   CONSEQUENCES IF DEFERRED:

   
   

   Delay in updating property records.

   
   

   LEGAL REVIEW: N/A

   
   

   RECOMMENDATION:

   
   

   Remove the asset as listed in the attached Asset Deletion – October 21, 2021, from the Fixed Assets Listing.

   Asset Deletion - October 21, 2021

   
   

   
   

   Asset # Description

   Serial/VIN# Date Purchased

   
   

   Cost Value Status Remarks

   45222

   2003 Ford F150 Truck 1/2 ton

   1FTRX17273NA74376

   4/17/2003

   $ 17,070.43

   $ -

   Obsolete

   Surplus/Scrap

   October 21, 2021

   
   

   CONSENT

   AGENDA ITEM 3.J.: STANTEC INTERMODAL CONTAINER YARD

   PROFESSIONAL SERVICES AUTHORIZATION

   
   

   BACKGROUND:

   
   

   On February 26, 2019, the Authority approved Stantec Consulting Services Inc. (Stantec) for the engineering of the intermodal container yard expansion in the amount of $373,578 plus

   $40,000 contingency. Previous change orders in the amount of $139,210 were approved for additional engineering related to Port staff request to further expand the project scope including additional container yard areas to the east and additional curbed refrigerator-plug islands. Additional scope changes to remove alternates included in the bid has resulted in a contract decrease of $45,370. The project is funded 50% by FDOT.

   
   

   .

   
   

   ATTACHMENT:

   
   

   Professional Services Authorization (PSA) No. 22-02

   
   

   COST AND FUNDING SOURCE:

   
   

   FDOT grant funding decrease of $22,685 or 50% and Port cash decrease in the amount of

   $22,685 or 50%.

   
   

   CONSEQUENCES IF DEFERRED:

   
   

   Delay in project revisions

   LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:

   Move to approve and authorize the Chairman to execute Professional Services Authorization (PSA) No. 22-02 to Manatee County Port Authority for a decrease of $45,370 for revisions to the intermodal container yard expansion project.

   PROFESSIONAL SERVICES AUTHORIZATION (PSA) NO. 22-02

   
   

   Pursuant to the Port Manatee Professional Engineering Services Contract for Interrmodal Container Yard Improvements Professional Services dated February 26, 2019, between the Manatee County Port Authority, hereinafter referred to as the “Authority” and

   
   

   Stantec Consulting Services Inc.,

   
   

   hereinafter referred to as the “Consultant”, the Authority hereby authorizes and the Consultant hereby agrees to perform the hereinafter identified professional services for the project, facility or program identified as:

   
   

   “Intermodal Container Yard Improvements - Proposed Reduction to ASR-3”

   
   

   The professional services and additional terms hereby authorized by the Authority and agreed to by the Consultant are set forth in the attached proposals dated October 7, 2021 for the above entitled project, facility or program.

   
   

   The total fees and expenses for these professional services must not exceed:

   
   

   $(45,370.00)

   
   

   DATED:                                      

   
   

   MANATEE COUNTY PORT AUTHORITY CONTRACT MANAGER

   George F. Isiminger

   By:                                                            Senior Director & Port Engineer,

   Executive Director Dept of Engineering, Planning & Environmental Affairs

   CONSULTANT

   Grant Contract #:       G1527       

   
   

   By:                                                                

   
   

   Name, Title:                                                  

   
   

   If applicable, the Authority has considered and hereby approves this Supplemental Professional Engineering Services Authorization with a quorum present and voting this 21st day of

   October, 2021.

   
   

   Attest: MANATEE COUNTY PORT AUTHORITY

   
   

   By:                                                  Chairman

   

   Stantec Consulting Services Inc.

   777 S Harbour Island Boulevard Suite 600, Tampa FL 33602-5729

   
   

   PROFESSIONAL SERVICES PROPOSAL

   
   

   To: Mr. George F. Isiminger, P.E.

   Senior Director of Planning, Engineering and Environmental Affairs Port Manatee

   300 Tampa Bay Way Palmetto, FL 34221

   
   

   From:

   
   

   

   Hamid Sahebkar, PE Principal

   
   

   Date: October 7, 2021

   
   

   SUBJECT: Proposed Reduction to ASR-3

   Addition of Alternative Areas Intermodal Cargo Yard Improvements Port Manatee

   Palmetto, Florida

   
   

   OVERVIEW

   
   

   1. Manatee County Port Authority, a po litical subdivision of the State of Florida (Client) (hereinafter the "Authority" or the "Port") is proposi ng to expand the existing Intermodal Yard. Port has contra cted Stantec Consulting Services Inc. (Stantec) to prov ide professional services for the above referenced Proje ct. Stantec team proposes to provide Civll En gineering, and related serv ices in support of the proposed project.

      
      

   2. Due to project requirements, Client had requested ad ditional services to be provided by the team.

      
      

   3. Following approval of the proposed additional servic es, Client determined that required scope should be reduced. The purpose of this adjustment is to document the reduced scope and asso ciated fee.

      
      

   4. The changes to the scope are for services to be prov ided by Moffatt & Nichole. Copy of their proposal is atta ched for reference.

      
      

   5. All other tasks remain the same.

October 7, 2021

Attn: Mr. George F. Isiminger, P.E.

Page 2 of 2

Reference: Intermodal Cargo Yard Improvements – Port Manatee -Reduction to ASR-3

FEES

Revised Fees for the providing these services are as follows

Atta chments: Moffatt & Nichol revise d scope

sh \\us0262-ppfss01\workgroup\2156\active\215614956\admin\correspondence\proposal\asr\asr-3\options\opts_imcy_stn proposed_asr_3_v002.docx

October 5, 2021

501 E. Kennedy Blvd, Suite 1910

Tampa, FL 33602

(813) 258-8818

www.moffattnichol.com

Stantec

777 S Harbour Island Boulevard Suite 600 Tampa FL 33602-5729

Attn: Hamid Sahebkar, PE

Subject: Additional Services Request

Port Manatee Intermodal Cargo Yard

Dear Hamid:

Working with Stantec to design the Port Manatee Intermodal Cargo Yard Expansion has resulted in great solutions for Port Manatee that offers flexibility for future development as well as economy to meet the current construction budget. Throughout the course of designing the project, Moffatt & Nichol (M&N) has worked closely with Port Manatee to provide an electrical design to maximize the number of refrigerated plugs being constructed in this awarded phase, while including infrastructure provisions for future refrigerated plugs.

Port Manatee has requested conduit provisions for additional refrigerated plugs be integrated into the ongoing Intermodal Cargo Yard Expansion project. Per previous direction from Port Manatee, M&N has separated the additional electrical effort into three tasks. Task 1 will include the conduit system design of Parcel “200”. Task 1a will include the conduit system design of Parcel “300”. Task 2 will extend M&N’s construction support services to the expected construction completion date.

TASK 1 –PARCEL 200 REFRIGERATED PLUG CONDUIT PROVISION ADDITIONS

This task includes efforts to revise the electrical distribution system design to provide conduit provisions in the “200” parcel rows 5 and 6, as shown outlined in red in the attached exhibit. The following represents the major tasks M&N will need to perform to complete the revised design as requested by Port Manatee.

Scope of Work

• Meet with Port Manatee and Contractor to discuss conduit provision additions and changes to current refrigerated plug distribution design.

• Coordinate with the Port to determine planned reuse or disposal of existing portable refrigerated plugs.

• Revise electrical distribution system design to support the modified existing portable refrigerated plug locations to the new eastern edge of pavement, as determined by Stantec.

• Relocating existing light pole HM-19 and associated power/controls.

• Design drawings shall reflect updated design – The following sheets are expected to contain revisions addressing the additional refrigerated plug conduit provisions:

  • E-102 – Revise to show relocation of existing high mast light pole and luminaires.

    
    

  • E-105 – Remove existing portable refrigerated plugs from current locations. Relocate

    switchboard “P200-04”.

  • E-106 – Revise edge of pavement, “P200-04” switchboard location, existing portable refrigerated plug and conduit stub up locations.

  • E-402 – Revise enlarged electrical equipment plan.

  • E-612 – Revise cable schedule to specify required conductors.

• Perform voltage drop calculation for switchboard “P200-04” feeder circuit.

• Re-evaluate short circuit calculation for switchboard “P200-04”.

  
  

  Deliverables

• Revised Intermodal Cargo Yard Electrical Drawings – Revisions will be incorporated into existing drawing set.

  
  

  TASK 1a –PARCEL 300 REFRIGERATED PLUG CONDUIT PROVISION ADDITIONS

  This task includes efforts to revise the electrical distribution system design to provide conduit provisions in the “300” parcel rows 5 and 6, as shown outlined in red in the attached exhibit. The following represents the major tasks M&N will need to perform to complete the revised design as requested by Port Manatee.

  Scope of Work

• Revise electrical distribution system design to support the modified existing portable refrigerated plug locations to the new eastern edge of pavement, as determined by Stantec.

• Design drawings shall reflect updated design – The following sheets are expected to contain revisions addressing the additional refrigerated plug conduit provisions:

  • E-108 – Remove existing portable refrigerated plugs from current locations. Relocate

    switchboard “P300-04”.

  • E-109 – Revise edge of pavement, “P300-04” switchboard location, existing portable refrigerated plug and conduit stub up locations.

  • E-403 – Revise enlarged electrical equipment plan.

  • E-612 – Revise cable schedule to specify required conductors.

• Perform voltage drop calculation for switchboard “P300-04” feeder circuit.

• Re-evaluate short circuit calculation for switchboard “P300-04”.

  
  

  Deliverables

• Revised Intermodal Cargo Yard Electrical Drawings – Revisions will be incorporated into existing drawing set.

  
  

  TASK 2 – ADDITIONAL CONSTRUCTION SUPPORT SERVICES

  This task includes extended construction support from the originally targeted construction end date of June 2021 to the new target end date of November 2021.

  
  

  Scope of Work

• Includes one additional on-site progress meeting.

• Coordination calls with team regarding FP&L.

• Contractor coordination support (e-mails and calls as needed).

• Includes two additional construction progress meetings (via virtual conference).

• Final walkthrough of extended 200 parcel electrical.

• RFI responses from Contractor.

• Shop Drawing reviews.

  Deliverables

• Review of revised contractor shop drawing/submittal as part of Parcel 200 contractor change order process.

• Responses to contractor RFIs.

• Extended Parcel 200 Substantial completion punch list.

  
  

  ASSUMPTIONS & EXCLUSIONS

• Excludes any design revisions or additional construction support associated with lighting changes beyond HM-19 relocation.

• Excludes any additional communications provision/design.

• Preparation of county building department permit application or processing is excluded.

• Cost analysis to determine the optimal refrigerated plug additions feasible (within construction cost

constrains) in the “200” parcel is by the contractor and excluded from Tasks 1.

Schedule

The schedule to complete Task 1 is four (4) weeks from Port Manatee notice to proceed.

Fee

The fee for Tasks 1 and 2 are outlined below. The fee for task 2 is predicated on the completion of Task 1 and reuse of CADD elements developed for Task 1.

We look forward to the opportunity to continue to collaborate with Stantec and Port Manatee on this important expansion project. Please let me know if you have any questions or comments.

Sincerely,

MOFFATT & NICHOL

Michael Herrman, PE Vice President

October 21, 2021

CONSENT

AGENDA ITEM 3.K: INTERMODAL CONTAINER YARD CHANGE ORDER 6

BACKGROUND:

On July 28, 2020, the Authority approved The Crisdel Group as contractor for the Intermodal Container Yard Expansion in the amount (including deductive Change Order 001) of

$7,890,197.90, funded 50% by FDOT. Change Orders 002, 3, 4 and 5 were previously approved for an increase in the contract of $773,766.34 for the encasement in concrete of the duct bank and an initial inspection to determine the extent of leaks, the addition of 148 refrigeration receptacles in the northern plot of the intermodal container yard, and to repair leaks discovered in the existing drainage system. Change Order 6 increases the contract $366,012.00 to surcharge additional area for further expansion of the container yard. Change Order 6 also includes an extension for substantial completion to December 16, 2021, and alternate 1 substantial completion of March 21, 2022.

ATTACHMENT:

Change Order No. 6

COST AND FUNDING SOURCE:

FDOT proceeds and Port cash each $183,006.00.

CONSEQUENCES IF DEFERRED:

Delay preparing area for further expansion

LEGAL COUNSEL REVIEW: Yes

RECOMMENDATION:

Move to approve and authorize the Chairman to execute Change Order No. 6 increasing the contract between the Manatee County Port Authority and The Crisdel Group in the amount of

$366,012.00, revising the date of substantial completion for the base bid to December 16, 2021, and revising the date of substantial completion for alternate 1 to March 21, 2022, subject to FDOT approval.

October 11, 2021

Manatee County Port Authority

Department of Engineering, Planning & Environmental Affairs 300 Tampa Bay Way, Suite 1

Palmetto, FL 34221

George F. Isiminger, P.E. Senior Director-Port Engineer

RE: Intermodal Cargo Yard Expansion

Base Bid Time Extension due to FP&L Delays Dear Mr. Isiminger:

In accordance with our discussion regarding the ongoing delays being experienced due to FP&L’s proposed Transformer and Primary Service Relocations in both the northern & central sections of the Intermodal Cargo Yard Expansion limits, we have prepared the attached preliminary schedule indicating a tentative or proposed completion date based on FP&L fulfilling the required dates as requested. As you are aware, upon FP&L completing their transformer and primary work their remains several electrical and civil activities that only then can be completed. Based on the attached schedule, we request that the substantial completion date be extended to 12/16/2021 and the final payment date to 1/13/2022.

Please be advised that if FP & L does not meet the indicated dates it may be necessary to revisit the abovereferenced contract completion dates.

Upon your review, should you require any further additional information, please feel free to contact our office. Very truly yours,

CRISDEL GROUP, INC.

Raul Gonzalez

Project Executive/Area Manager (FL)

RG/rg enclosures

ID Task Name

Duration

Start

Finish

Predecessors

19, '21

Sep 26, '21

Oct 3, '21

Oct 10, '21

Oct 17, '21

Oct 24, '21

Oct 31, '21

Nov 7, '21

Nov 14, '21

Nov 21, '21

Nov 28, '21

Dec 5, '21

Dec 12, '21

Dec 19,

1

1. Northern

2. Install Contract Reefers

3. Terminate @ Reefers

4. Land Switchgear

5. Terminate @ Switchgear

6. Install 50' High Poles

7. Pull Wire to HM Poles

8. HM Pole Delivery

9. HM - Build & Set - 1 ea

10. Pull Wires to Secondary for FPL

11. Move Lighting Wires to New North Tx

12. FPL Return - North

13. Rub Walls, Striping & Asphalt Cool Down

44 days

4 days

4 days

2 days

1 day

3 days

5 days

5 days

10 days

1. days

2. days

2 days

8 days

Tue 9/21/21 Fri 11/19/21 Tue 9/21/21 Fri 9/24/21 Tue 9/21/21 Fri 9/24/21 Thu 10/14/2 Fri 10/15/21 Mon 10/18/2Mon 10/18/21 Thu 10/21/2 Mon 10/25/21 Mon 10/25/2Fri 10/29/21 Tue 10/12/2 Mon 10/18/21 Mon 11/1/21Fri 11/12/21 Thu 10/28/2 Fri 10/29/21 Wed 10/27/2Fri 10/29/21 Mon 11/1/21Tue 11/2/21 Wed 11/3/21Fri 11/12/21

1

9

11,12

13

T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W

15 Turn Over Northern & Operations Occupy new Spac 5 days

16

Mon 11/15/2Fri 11/19/21 14

1. Central

2. Set Vaults

3. Tie-in Vaults

4. Land SwitchGear

5. FPL Move Transformer

6. Terminate @ Switchgear

7. HM - Build & Set - 1 ea

8. Prep for Final Asphalt Base Work

9. Move Temp Pedestals to Eastern Row

58 days

1. days

2. days

2 days

2 days

4 days

10 days

5 days

5 days

Tue 9/21/21 Thu 12/9/21 Tue 9/21/21 Thu 9/23/21 Mon 9/27/21Thu 9/30/21

Mon 11/1/21Tue 11/2/21 8

Mon 11/22/2Tue 11/23/21 15

Thu 11/11/2 Tue 11/16/21 21

Fri 10/29/21 Thu 11/11/21

Wed 11/24/2Thu 12/2/21 21

Wed 11/24/2Tue 11/30/21 21

26 Final Paving

27

1. Southern

2. Set Vaults

3. Tie-in Vaults

5 days

55 days

2 days

2 days

Fri 12/3/21

Fri 9/24/21 Fri 9/24/21 Fri 10/1/21

Thu 12/9/21

Thu 12/9/21 Mon 9/27/21 Mon 10/4/21

24

18

29,19

1. Switchgear Pad

2. Land SwitchGear

3. Terminate @ Switchgear

4. HM - Build & Set - 1 ea

5. Prep for Final Asphalt Base Work

6. Move Temp Pedestals to Eastern Row

4 days

2 days

4 days

10 days

5 days

5 days

Wed 10/27/2Mon 11/1/21 Tue 11/2/21 Wed 11/3/21 Wed 11/17/2Mon 11/22/21 Fri 10/29/21 Thu 11/11/21 Wed 11/24/2Thu 12/2/21 Wed 11/24/2Tue 11/30/21

30,20

31

32,22

21

21

37 Final Paving

5 days

Fri 12/3/21

Thu 12/9/21 35

1. Drill Final LP Base @ Pipe Obstruction

2. Build & Set Final LP

40

41 Final Cleanup & Punchlist

5 days

2 days

5 days

Thu 11/4/21 Wed 11/10/21 Fri 11/12/21 Mon 11/15/21

Fri 12/10/21 Thu 12/16/21

34

37,26

Project: Himes Completion Date: Wed 10/13/21

Task Split

Milestone

Summary

Project Summary Inactive Task

Inactive Milestone Inactive Summary Manual Task

Duration-only

Manual Summary Rollup Manual Summary

Page 1

Start-only Finish-only External Tasks

External Milestone Deadline

Progress

Manual Progress

October 11, 2021

Manatee County Port Authority

Department of Engineering, Planning & Environmental Affairs 300 Tampa Bay Way, Suite 1

Palmetto, FL 34221

George F. Isiminger, P.E. Senior Director-Port Engineer

RE: Intermodal Cargo Yard Expansion

Quote No 2322-00P – Alt #1 Surcharge & Extension of Time

Dear Mr. Isiminger:

In accordance with your request for pricing to complete the preliminary earthwork and surcharge associated with the re-oriented Alternate No. #1 area as delineated on the attached plan, we are pleased to provide the following proposal work:

• Alternate #1 Surcharge Lump Sum $366,012.00

  • Complete Preliminary Earthwork

  • Complete (30) Calendar Day Earthen Surcharge in approximately (3) Phases

  • Remove and Relocate Surcharge Material onsite to area south of Alternate #1 Limits

  • Extension of time Required to 04/18/2022 to complete the (30) Calendar day surcharge per phase in (3) Separate Phases with time allotted to move from each phase to the next.

Our proposal is based on the following clarifications:

1. Proposal is based on excess excavated material/surcharge material remaining on site at completion.

2. Based on normal work hours and working in an interrupted & continuous manner.

3. Performance & Payment bond costs are included

4. Surcharge Limits are revised based on the attached marked up sketch.

   Upon your review, should you require any further additional information, please feel free to contact our office. Very truly yours,

   CRISDEL GROUP, INC.

   

   Raul Gonzalez

   Project Executive/Area Manager (FL)

   
   

   RG/rg enclosures

   
   

   

   
   

   

   
   

   

   
   

   NEW PAVEMENT (4.5 AC)

   
   

   
   

   Switchboard/Xfmr Location

   
   

   200

   Area Previously Surcharged

   
   

   Alt 1 Pull Box

   
   

   100

   Alt 1 East EOP Future HML

   
   

   NEW PAVEMENT (17.0 AC)

   Ductbank Extension Past The Alt 1 East EOP

   
   

   Alt #1 Surcharge Area

   Port Manatee Cargo Yard Capacity (FEUs)

   
   

   	Reefer Stack Height	2
   	Dry Stack Height	4
   Yard Area		Phase 1	Phase 2	Total
   	Dry Containers			0
   	Permanent Chassis	47		47
   100	All Grounded Reefers	296		296
   	All Chassis	171		171
   	Dry Containers	660		660
   	Permanent Chassis			0
   200	All Grounded Reefers	720	16	736
   	All Chassis	409	8	417
   	Dry Containers	670		670
   	Permanent Chassis			0
   300	Only Grounded Reefers	344	648	992
   	Only Chassis	190	350	540
   	Dry Containers		422	422
   	Permanent Chassis			0
   400	All Grounded Reefers		680	680
   	All Chassis		387	387
   	Dry Containers	1330	422	1752
   	Permanent Chassis	47	0	47
   Total	All Grounded Reefers	1360	1344	2704
   	All Chassis	770	745	1515

   
   

   LEGEND

   GROUNDED IMPORTS/EXPORTS-PHASE 1

   
   

   GROUNDED REEFERS-PHASE 1

   
   

   WHEELED REEFERS-PHASE 1

   
   

   300

   NEW PAVEMENT (23.0 AC)

   GROUNDED IMPORTS/EXPORTS-PHASE 2

   
   

   GROUNDED REEFERS-PHASE 2

   
   

   EXISTING HIGH MAST LIGHT POLE

   
   

   12

   NEW HIGH MAST LIGHT POLE

   11

   10

   9

   8

   NEW PERIMETER LIGHT LANDSCAPED AREA

   
   

   400

   7

   6

   5

   4

   FGS

   LANDFILL AREA CONSERVATION EASEMENT FENCELINE

   FORTY FT GROUND SPACE

   3

   N

   
   

   2

   1

   200.00 ft

   100' 0' 100' 200'

   
   

   PORT MANATEE - BERTH 12

   CARGO YARD EXPANSION - MASTER PLAN

   
   

   SCALE: 1''=100'

   
   

   FIG-005

   

   October 21, 2021

   
   

   CONSENT

   AGENDA ITEM 3.L: SOUTH GATE EXPANSION CONTRACT AMENDMENT

   
   

   BACKGROUND:

   
   

   On July 28, 2021, the Authority approved the South Gate Expansion Design Build Contract between Ajax Paving Industries and the Manatee County Port Authority. Included in the contract and approved on July 28, 2021, were Phase I services in the amount of $148,297. The contract is further amended in section 2.3.1.1 to include Phase 2 Services in the amount of $955,289.98 for total contract cost of $1,103,586.98. The project is being funded by $750,000 of 2019 Port Security Grant Program funding.

   
   

   ATTACHMENT:

   
   

   Design Build Amendment

   
   

   COST AND FUNDING SOURCE:

   
   

   Port Security Grant Program grant of $750,000.00 and $353,586.98 Port cash

   
   

   CONSEQUENCES IF DEFERRED:

   
   

   Delay in commencement of Phase 2 of the South Gate Expansion Project

   
   

   LEGAL COUNSEL REVIEW: Yes

   
   

   RECOMMENDATION:

   
   

   Move to approve and authorize the Chairman to execute the Design Build Amendment between Ajax Paving Industries and the Manatee County Port Authority which includes $955,289.98 for Phase 2 services of the South Gate Expansion Project.

   
   

   

   
   

   
   

   DESIGN BUILD AMENDMENT

   October 15, 2021

   The Future is Riding on Ajax.""

   
   

   George Isiminger, PE, Director and Port Engineer Manatee County Port Authority ,. 300 Tampa Bay Way, Suite 1, Palmetto, FL 34221

   Telephone: 941-721-2330, Email: gisiminger@portmanatee.com

   
   

   South Gate Expansion Project, Progressive Design Build

   
   

   Subject: Guaranteed Maximum Price (GMP) Proposal & Contract Amendment #01

   
   

   Ajax Paving Industries of Florida, LLC (Ajax) is pleased to submit this proposal in accordance with Section 2.3.1 of our Progressive Design Build Contract, as well as, amend our progressive design build contract by the following:

   
   

   • Section 2.3.1.1: Lumpsum Contract Price:

     o Phase 1: $148,297.00, Phase 2: $955,289.98 = Total (Phase 1 + Phase 2)

     $1,103,586.98. See Attachment "A" for itemized GMP. o Section 2.3.1.2: Basis of Design Documents:

     • See Attachment "B" for Owner Project Criteria.

   • Section 2.3.1.3: Assumptions and Clarifications:

     • 1) The GMP includes only the items and services specifically described in Attachment "A". 2) Prices on the GMP are based on construction prior to August 31, 2022 3) Pricing includes bond & 4) Maintenance of Traffic/ Site Security pricing is based on a 60 day South Gate closure.

   • Section 2.3.1.4: Scheduled Substantial Completion Date:

     • Substantial completion date August 1, 2022 with final completj_on by August 31, 2022.

   • Section 2.3.1.5 Allowance Items: .,

     • The Port has included a 5% Construction Contingency Budget in the GMP. No specific items have been identified.

       o Section 2.3.1.6 to 2.3.1.11: .Qt used.

   • Section 2.3.1.12:"0wner's Permit List

     • Port does not have responsibility to obtain permits.

   • Section 6.2.1 Substantia16,Completion of the work within 290 calendar days for Phase 2 Commencement.

   • Section 7.2: Phase 2 contract price sum of nine hundred fifty five thousand two hundred eighty nine dollars and ninty eight cents ($955,289.98)

   • Section 7.4: Not Used

   • Section 7.5: Not Used

   • Section 7.6.1: GMP is Phase 1: $148,297.00, Phase 2: $955,289.98 = Total (Phase 1 + Phase 2)

     $1,103,586.98.

   • Section 7.6.2: Contingency amount is $41,369.85.

   
   

   

   -PORT AUTHORITY

   ACCEPTED BY

   
   

   Buyer:                    _ Signature:                _

   Date:                       _

   
   

   Ajax Paving Industries of Florida, LLC

   7860 Professional Place, Temple Terrace, FL 33637

   Main: 813-769-1990 Fax: 941-486-3500

   

   www.ajaxpaving.com

   
   

   An Equal Opportun;fy Employer

   

   

   
   

   AJAX

   Ajax Paving Industries at Florida, LLC.

   Ons Ajax Drive, North Venice, FL 34275 Phone: 94 ,..,BB-3600

   Fax: 941-486-3500

   www.ajup11ving.t:om

   
   

   

   To: Address:	Manatee County Port Authority 300 Tampa Bay Way Palmetto, FL 34221	Contact: Phone: Fax:	George Isiminger 941-722-6621 941-729-1463
   Project Name: Project Location:	South Gate Expansion PDB - PHASE 2 GMP- REVISED	Bid Number: Bid Date:	9/28/2021

   The Future is Riding on Ajax:•

   
   

   lune#	Item Description	Estimated Quantity Unit		Unit Price	Total PriceI
   Phase 1
   10	DESIGN / BUILD (PHASE 1 DESIGN FEE)	1.00 LS		$122,087.00	$122,087.00
   20	DESIGN / BUILD (PHASE 1 CONTRACTOR FEE)	1.00 LS		$26,210.00	$26,210.00
   Total Price for above Phase 1 Items:         $148,297.00
   Phase 2
   30	DESIGN / BUILD (PHASE 2 DESIGN FEE)	1.00	LS	$89,541.88	$89,541.88
   40	MOBILIZATION	1.00	LS	$72,659.51	$72,659.51
   42	Payment & Performance Bond	1.00	LS	$8,325.83	$8,325.83
   44	PERMIT FEES	1.00	LS	$1,897.11	$1,897.11
   46	CONSTRUCTION SURVEY CONTROL	1.00	LS	$12,467.65	$12,467.65
   48	CONSTRUCTION QUALITY CONTROL	1.00	LS	$12,510.95	$12,510.95
   so	MAINTENANCE OF TRAFFIC / SITE SECURITY (60 Day	1.00	LS	$27,964.42	$27,964.42
   70	Closure} SILT FENCE STAKED (TYPE III)	1,380.00	LF	$3.54	$4,885.20
   80	CLEARING & GRUBBING	1.00	LS	$25,135.31	$25,135.31
   90	EXCAVATION REGULAR	846.00	CV	$41.88	$35,430.48
   100	EMBANKMENT	13.00	CV	$101.32	$1,317.16
   110	STABILIZATION TYPE B	1,676.00	SY	$26.08	$43,710.08
   120	BASE OPTIONAL (BASE GROUP 11)	1,676.00	SY	$54.90	$92,012.40
   130	MILLING EXIST ASPH PAVT (2" AVG DEPTH)	1,205.00	SY	$7.36	$8,868.80
   140	SUPERPAVE ASPHALTIC CONC (TRAFFIC C)	277.00	TON	$196.61	$54,460.97
   150	ASPH CONC FRICTION COURSE FC 12.5	328.00	TON	$196.61	$64,488.08
   160	CEMENT CONC PAVT REINFORCED (4")	26.00	SY	$326.74	$8,495.24
   170	CEMENT CONC PAVT REINFORCED ( 811)	5.00	SY	$615.43	$3,077.15
   180	CONCRETE BOLLARDS	2.00	EACH	$1,489.71	$2,979.42
   190	CURB &. GUTTER CONCRETE (TYPE D)	90.00	LF	$62.87	$5,658.30
   200	VALVE BOXES (ADJUST)	1.00	EACH	$1,751.70	$1,751.70
   210	PIPE CULVERT,OPTIONAL MATERIAL,OTHER-EUP/ARCH, 18"S/CD	65.00	LF	$279.27	$18,152.55
   220	MITERED END SECT, OPTIONAL - ELLIPTICAL/ ARCH, 18" SD	2.00	EACH	$3,265.78	$6,531.56
   230	FENCING, TYPE B (8.0')(SPECIAL- GREEN VINYL)	346.00	LF	$114.21	$39,516.66
   240	GATE (TYPE B)(SINGLE(28' OPENING)	1.00	EACH	$6,979.35	$6,979.35
   250	GATE (TYPE B)(SLIDING / CANTILEVER)(20.1-24' OPENING)	2.00	EACH	$14,593.18	$29,186.36
   260	SODDING (BAHIA)	1,727.00	SY	$3.31	$5,716.37
   270	SINGLE POST SIGN, F&I, GROUND MOUNT, UP TO 12 SF	4.00	AMBY	$534.49	$2,137.96
   280	SINGLE POST SIGN, RELOCATE	3.00	AMBY	$116.90	$350.70
   290	THERMOPLASTIC, STANDARD, WHITE, SOLID, 24"	83.00	LF	$7.61	$631.63
   300	THERMOPLASTIC, STANDARD, WHITE, DOTTED/GUIDELINE/	0.03	GLMI	$6,344.86	$158.62
   310	THERMOPLASTIC, STANDARD, WHITE, ARROW	6.00	EACH	$88.83	$532.98
   320	THERMOPLASTIC, STANDARD, YELLOW, SOLID, 18"	231.00	LF	$6.34	$1,464.54
   330	THERMOPLASTIC, STD, YELLOW, (2'-4') (6'-10') DOTTED, 6"	0.06	GLMI	$6,344.86	$380.69

   

   
   

   AJAX,.

   Ajax Paving Industries al Florida, LLC.

   Ons Ajax Oriw,, North Vsnics, Fl 34275

   Phons: 9' 14B6-36DO Fax: 941·"86-3500

   www.oju""""1fl.ooa,

   
   

   

   To: Address:	Manatee County Port Authority 300 Tampa Bay Way Palmetto, FL 34221	Contact: Phone: Fax:	George Isiminger 941-722-6621 941-729-1463
   Project Name: Project Location:	South Gate Expansion PDB - PHASE 2 GMP- REVISED	Bid Number: Bid Date:	9/28/2021

   The Future is Riding an Ajax...

   
   

   
   

   ILine# 340	Item Description THERMOPLASTIC, STANDARD-OTHER SURFACES, WHITE,	Estimated Quantity Unit 0.18 NMI	Unit Price $7,613.83	Total Price,! $1,393.33
   	SOLID, 6"
   350	THERMOPLASTIC, STANDARD-OTHER SURFACES, YELLOW, SKIP, 6"	0.51 GLMI	$7,613.83	$3,883.05
   360	THERMOPLASTIC, REMOVE EXISTING THERMOPLASTIC	26.00 SF	$63.45	$1,649.70
   	PAVEMENT
   500	CANOPY EXTENSION	1.00 LS	$76,955.95	$76,955.95
   510	PRE-FABRICATED TRANSACTION BOOTH	1.00 EACH	$37,530.17	$37,530.17
   520	GATE ARMS	2.00 EACH	$7,593.15	$15,186.30
   530	ELECTRICAL SCOPE	1.00 LS	$80,188.18	$80,188.18
   540	LANE ACCESS PEDESTAL	4.00 EACH	$1,162.31	$4,649.24
   	LOOP ASSEMBLY, F&I, TYPE B	2.00 AMBY	$1,553.30
   600	CONTINGENCY 5% CONSTRUCTION COST	1.00 LS	$41,369.85	$41,369.85

   Total Price for above Phase 2 Items: $955,289.98

   
   

   Total Bid Price: $1,103,586.98

   
   

   Notes:

   • This Proposal includes ONLY those items and services specifically described above.

   • Prices on this quotation are based on construction prior to August 31, 2022.

   • Pricing Includes bond.

   • Maintenance of Traffic / Site Security pricing is based on a 60 day complete closure.

     
     

     
     

     

     

     

     ACCEPTED:

     The above prices, specifications and conditions are satisfactory and are hereby accepted.

     
     

     Buyer:                                                  _

     Signature: -------------------

     Date of Acceptance: ----------------

     
     

     CONFIRMED:

     Ajax Paving Industries Of Florida

     
     

     Authorized Signature• -1 :.....,i ,c._--=-- ----

     Estimator: Felipe Jaraml o, P.E.

     941-404-9282 fjaramlllo@aJaxpaving.com

     

     
     

     Owner's Project Criteria

     This section is intended to define what we are asking the Design-Builder to deliver. The idea is to establish performance criteria as opposed to specifying how to build the project. The purpose is to give the Design-Builder the freedom to figure out how best to deliver what we need.

     
     

     Project Objectives

     
     

     The primary Project objectives are to improve throughput capacity of the south gate and allow the Port to enroll truck drivers into its security tracking system at the south gate with minimal adverse impact to throughput and functionality.

     Functional Requirement: Improve throughput capacity.

     
     

     • Performance Requirement: Provide at least double the existing throughput capacity of enrolled vehicles in either direction at any given time, with no impact to throughput capacity in the other direction. Triple capacity is preferred.

       
       

     • Performance Requirement: Provide access control infrastructure such as gates for the additional traffic that is of equal or greater functionality and quality as compared to the existing access control infrastructure.

       
       

       Functional Requirement: Provide enrollment capability.

       
       

     • Performance Requirement: Zero impact on throughput of non-enrolling vehicles by enrolling vehicles during traffic flow conditions at existing 85th percentile level, or at normal traffic level projected after opening, as estimated by David St. Pierre. In the case of in-lane enrollment, this would require an enrollment lane long enough that the expected line of waiting vehicles would not back up so far as to block incoming non­ enrolling traffic.

       
       

     • Performance Requirement: Enrollment infrastructure is to be at least as efficient as at the Access Control Center at the north gate. The design must be based on a procedure approved by David St. Pierre, and must be set up such that, implementing the approved procedure, throughput is as good as at the north gate.

       
       

     • Performance Requirement: Provide an air-conditioned and heated space with seating for the enroller when not enrolling, adjacent to where enrollment is performed. If enrollment is to be accomplished in lane, with the enrollee in the vehicle, there must be an enclosed kiosk adjacent to the enrollment lane on the driver's side.

   
   

   • Performance Requirement: Provide for shelter against the elements for enroller and enrollee throughout the enrollment process. This may be accomplished by allowing the enrollee to remain in the vehicle. This may be accomplished by providing for in-lane enrollment.

     Functional Requirement: Involve the owner.

     
     

     • Performance Requirement: Make the design direction known to the Port throughout the process.

       
       

     • Performance Requirement: Identify mutually beneficial alternative approaches for achieving the Performance Requirements within the context of accomplishing the whole project for Port input and accommodate the Port's preferences.

       
       

     • Performance Requirement:

       
       

       Functional Requirement: Meet minimum standards.

       
       

     • Performance Requirement: Meet all applicable regulatory and legal requirements, including Manatee County requirements and Building Code requirements.

       
       

     • Performance Requirement: Consult with Manatee County utilities department and fire department inspectors to a level beyond the normal permitting process during the permitting phase to identify all requirements that may otherwise not be identified until the construction inspections stage.

       
       

     • Performance Requirement: Meet or exceed minimum industry standards of quality, functionality, strength, capacity, reliability, and durability.

       
       

   • Performance Requirement: Meet or exceed minimum standards of quality, functionality, strength, capacity, reliability, durability set by the existing facility as a reference.

     
     

   • Performance Requirement: Design for a facility functional life at least as great as the original design life of the existing facility.

     
     

   • Performance Requirement: Design for pavement capacity (strength and durability) at least as great as the greater of the existing facility and the South Dock Street section of the Pavement Improvements project.

     
     

     Functional Requirement: Provide access control.

     
     

   • Performance Requirement: Provide for automatic detection of vehicles approaching the gate.

     
     

   • Performance Requirement: Provide for preventing access of vehicles beyond the gate unless and until Port Security grants access.

     
     

   • Performance Requirement: Provide for allowing access of vehicles past the gate when Port Security grants access.

     • Performance Requirement: Provide the infrastructure, such as conduits and mounts, for installation of the wires and equipment needed for local and remote access control to be provided by Siemens.

       
       

       Functional Requirement: Provide for installation of communications equipment.

       
       

     • Performance Requirement: Work with Siemens, who is to install communications equipment for remote control of gate arms, two-way remote audio- and video­ communication, etc., for the new facility under separate contract, to understand what they need in the way of infrastructure such as conduits, mounts and space for the equipment they will be installing. Siemens will be asked to define their needs in such terms as conduit start points, end points, numbers and sizes, constraints on equipment mount locations, space requirements, and specifications of equipment to be mounted.

       
       

     • Performance Requirement: Include, in this project, the infrastructure that Siemens needs.

       
       

       Functional Requirement: Provide for high and low card reading.

       
       

   • Performance Requirement: Both semi tractor drivers and passenger vehicle drivers, enrolling or not, must be able to reach a card reader to swipe their card from their seated position in the vehicle.

     
     

   • Performance Requirement: Provide physical barriers to protect readers and stand from damage due to accidental vehicle door strikes, that do not unduly interfere with function.

     
     

     Functional Requirement: Provide shelter

     
     

   • Performance Requirement: All vehicles sheltered from the rain when clearing security or enrolling.

     
     

   • Performance Requirement: Security personnel at least as sheltered from the weather and as comfortable as in the existing set-up.

     
     

   • Performance Requirement: Air conditioning and heating of inside spaces at kiosks.

     
     

     Functional Requirement: Make the facility aesthetically pleasing.

     
     

   • Performance Requirement: No aesthetically disturbing incongruities between components of the resulting facility.

     
     

   • Performance Requirement: Make the new facility at least as stylish as the existing facility.

     
     

     Functional Requirement: Provide truck turn-out capability.

   • Performance Requirement: Avoid precluding the ability to tum out semi tractor-trailer rigs that cannot be enrolled.

     
     

   • Performance Goal: To the extent that budget allows, provide improved truck tum-out capability as compared to the pre-project condition. This is to be an item on the priority list.

     
     

     Functional Requirement: Efficiency and safety.

     
     

   • Performance Requirement: Facility at least as efficient and safe as the existing facility, including the gate facility and the Reeder Road/South Dock Street/gate lanes intersection.

     
     

     Functional Requirement: Accommodate passage of Air Products loads.

     
     

   • Performance Requirement: Limit Obstruction of traffic from other directions no more than with current set-up.

     
     

     Functional Requirement: Build to budget.

     
     

   • Performance Requirement: Provide as much of the project as may be achieved within the project budget which is $1,000,000.

     
     

   • Performance Requirement: Design and construct for future expansion. Develop a priority list of project features with the owner. If budget remains, but not enough to achieve the next feature, add to the construction that for which the budget will allow that would lay the groundwork for the future expansion.

     
     

     Functional Requirement: Maintain access to properties to the south.

     
     

   • Performance Requirement: Maintain access to south properties without going through the Port's gate.

     
     

     Functional Requirement: Maintain the Port's secure perimeter.

     Functional Requirement: Provide adequate lighting for security and safety. Functional Requirement: Preserve existing utilities.

     Functional Requirement: Minimize impacts on room for future additional utilities. Functional Requirement: Maintain traffic during construction.

     
     

   • Performance Requirement: Minimize throughput shutdowns. Coordinate shutdowns with Port Security Department. Re-open shut down lanes within 24 hours after Security deems it necessary based on a post-coordination development.

     
     

     Functional Requirement: Finish by grant deadline and as soon as practicable without undue extra cost.

     
     

   • Performance Requirement: Finish by August 1, 2022 grant deadline.

     • Performance Requirement: Propose a Phase 2 schedule based on dilligent continual progression toward completion without spending extra to accelerate. If schedule does not meet the Owner's needs, propose cost-effective means to accelerate the schedule.

       
       

       Functional Requirement: Design for future expansion.

       
       

     • Performance Requirement: Design the project to be built within today's budget to cost­ effectively accommodate expansion of the project in the future to include all of the remaining features on the priority list to be developed.

       
       

     • Performance Requirement: Include, in the priority list, more than may be achieved within today's budget, including additional throughput capacity for non-enrolling traffic, improved bathroom facilities for security personnel, additional throughput capacity for enrolling traffic, enrollment within a climate-controlled environment, and improved truck tum-out capability.

   October 21, 2021

   
   

   AGENDA ITEM 4.: DEL MONTE FRESH PRODUCE LEASE RENEWAL

   AND WAREHOUSE 6 AMENDMENT

   
   

   BACKGROUND:

   
   

   Del Monte Fresh Produce, N.A., Inc. (Del Monte) entered into a lease agreement with the Authority in 1988. The original lease has had four amendments with the fourth amendment expiring on August 31, 2021. A new lease effective September 1, 2021, includes additional warehouses, the option for Del Monte to lease and make improvements in warehouse 7 for a ripening room, and other negotiated terms for the warehouses and refrigerated plugs. The term of the lease is five years with two (2) five (5) year renewal options.

   
   

   In addition, the Warehouse No. 6 Modernization Agreement is amended to update the provisions relating to the term of the lease.

   
   

   ATTACHMENTS

   
   

   1. Lease Agreement Between Manatee County Port Authority and Del Monte Fresh Produce N.A., Inc.

   2. First Amendment to Warehouse No. 6 Modernization Agreement