MANATEE COUNTY PORT AUTHORITY AGENDA

November 18, 2025

9:00 a.m.

The Manatee County Port Authority may take action on any matter during this meeting, including those items set forth within this agenda. The chairperson, at the option of the chairperson, may take business out of order if the chairperson determines that such a change in the agenda’s schedule will expedite the business of the Port Authority.

1. CALL TO ORDER

   
   

2. Public Comments – (all agenda and non-agenda items)

   
   

3. Consent Agenda

   Requests by Port Authority (items to be pulled from Consent Agenda)

   
   

4. Executive Director Comments

5. Commissioner Comments

   
   

6. Adjourn

According to Section 286.0105, Florida Statutes, any person desiring to appeal any decision made by the Port Authority with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which includes the testimony and evidence upon which the appeal is to be based.

Mike Rahn, Chairman;

Dr. Bob McCann 1st Vice Chairman; Amanda Ballard 2nd Vice-Chairman; Tal Siddique 3rd Vice Chairman; Jason Bearden, Member;

Carol Ann Felts, Member; George Kruse, Member

‌November 18, 2025

1. CONSENT AGENDA

   
   

   1. Warrant List

      
      

   2. Minutes – October 16, 2025

      
      

   3. Budget Resolution

      
      

   4. Port Manatee Tariff No. 3 Item 900 – Crane Operations

      
      

   5. Amendment for Extension of Public Transportation Grant Agreement –

      Berth 4 – G1946

      
      

   6. Amendment for Extension of Public Transportation Grant Agreement –

      Berth Rehab – G2710

      
      

   7. Intergovernmental Coordination and Review and Public Transportation Coordination Joint Participation Agreement

      
      

   8. RS&H Plan Docs Update for Hopper at Berth 6

      
      

   9. Asset Deletion

RECOMMENDATION:

Move to approve the Consent Agenda incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda items.

OH_Warrant_List_BCC_Vend 1

OH_Warrant_List_BCC_Vend 2

‌Present were:

MANATEE COUNTY PORT AUTHORITY REGULAR MEETING

PORT MANATEE INTERMODAL CENTER, THIRD FLOOR

1905 Intermodal Circle Palmetto, Florida October 16, 2025

https://www.youtube.com/channel/UC4KFtzaC9Z87D5mn_SKKtBA

Mike Rahn, Chairman

Amanda Ballard, Second Vice-Chairman

Tal Siddique, Third Vice-Chairman, entered during the meeting Jason Bearden

Carol Ann Felts George W. Kruse

Absent was:

Dr. Bob McCann, First Vice-Chairman

Also present were:

Carlos Buqueras, Executive Director Jennifer R. Cowan, Port Authority Attorney

Denise Hege, Accounting, Clerk of the Circuit Court Robin Toth, Deputy Clerk, Clerk of the Circuit Court

1. CALL TO ORDER

   Chairman Rahn called the meeting to order at 9:00 a.m.

   
   

2. INVOCATION

   Jeff Holton, Chaplain, Anchor House, delivered the Invocation.

3. PLEDGE OF ALLEGIANCE

   Member Bearden led the Pledge of Allegiance.

   AGENDA PA20251016DOC001

4. AUDIENCE INTRODUCTIONS

   Members of the audience introduced themselves.

5. PUBLIC COMMENTS (All Agenda and non-Agenda items)

   Terry Fluke, Tampa Bay Pilots Association, spoke on Item 8, Resolution PA-26-02, supporting the transition of the Manatee County Port Authority, from a dependent special district to an independent special district, specifically the language on Pilotage. Pilotage in the State of Florida is regulated under Florida Statute (F.S.) 310, Pilots, Piloting and Pilotage, and the Association believes the language is this proposal is in conflict with F.S. 310 now, or could be in the future. The Association is not in opposition to the Resolution, but only the language that applies to Pilotage contained in Section 7., Paragraphs 16, 20, and 22. A redlined version with corrections was delivered to lobbyists. He emphasized this request has nothing to do with the current relationship with Port Manatee staff.

   
   

   John “Jack” Timmec concurred with Mr. Fluke.

   
   

   PA MB 25-26/1

   
   

   There being no further public comments on all Agenda and non-Agenda items, Chairman Rahn closed public comments.

   PA20251016DOC002

6. PRESENTATION – ALLIED NEW TECHNOLOGIES 2

   Billy Roy, Regional Manager for Allied New Technologies 2 (ANT2), utilized a slide presentation to apprise the Authority on a critical function provided by Allied. Allied oversees salt-to-bleach plant operations across Florida, and serves as the leading manufacturer of water treatment chemicals for over 70 years. Allied provides essential disinfection services for the majority of Florida’s potable and wastewater to 23 million Floridians. Allied’s driver is salt, and Port Manatee was selected as a West Coast presence to bring salt through Port Manatee into Fort Pierce. Public and private partnerships are priority, and Allied’s commitment remains strong to Seaport Manatee and Manatee County. He acknowledged Allied staff in the audience. PA20251016DOC003

   
   

   ITEMS PULLED FROM CONSENT AGENDA

   Items B. and F., by Member Bearden

   
   

   A motion was made by Member Kruse, seconded by Member Ballard, and carried 6 to 0, with Member McCann absent, to approve the Consent Agenda, incorporating the language as stated in the recommended motions on the cover sheets for the Consent Agenda, with deletion of Items 7.B. and 7.F. (separate action).

7. CONSENT AGENDA PA20251016DOC004

   1. WARRANT LIST

      Accepted Warrant Listing from August 11, 2025, to October 7, 2025 PA20251016DOC005

      1. BUDGET AMENDMENT

         Adopted Budget Resolution PA-25-24, budgeting $477,200 of Port cash for purchase and installation of a new, four-block pallet rack system in Warehouse 8, including removal and disposal of two, existing pallet racks to accommodate the upgrade, decreases $54,786 in Port Capital Improvement expense and transfers same to Port cash reserves to finalize the Warehouse 6 Modernization project, and additionally adjusts Florida Department of Transportation (FDOT) Grant funding for the same project (Grant G1P32), by decreasing both revenue and expense budgets by $87,105, to formally close out the Grant PA20251016DOC006

      2. NOTICE OF PORT AUTHORITY MEETINGS SCHEDULE FY 25/26

         Adopted Resolution PA-26-01, giving notice of Authority meetings for Fiscal Year 25-26, and instruct the Executive Director of the Port Authority to cause a copy of said Resolution to be published in The Bradenton Herald, in accordance with requirements of Section 189.015, Florida Statutes (and cancelling PA-25-03, adopted 10/17/24) PA20251016DOC007

      3. 2026 HOLIDAY AND PAY DATE SCHEDULE

      Approved Manatee County Port Authority 2026 Holiday and Pay Date Schedule

      PA20251016DOC008

      1. BERTH 6 CONCRETE REPAIR – CHANGE ORDER NO. 6

         Approved and authorized Chairman to execute Change Order 6 to contract between Manatee County Port Authority and BDI Marine Contractors LLC, for additional underdeck work in the amount of $64,300, a contingency of $14,600 for an additional 4 CF of underdeck concrete restoration, increases substantial completion 160 days for complete date of October 29, 2025, and 190 days for date of final payment, subject to review and approval of FDOT PA20251016DOC009

         
         

         PA MB 25-26/2

         
         

      2. GULF SHELLFISH INSTITUTE – MEMORANDUM OF AGREEMENT

      Approved and authorized Chairman to execute Memorandum of Agreement with Gulf Shellfish Institute, Inc., to collect seagrasses from areas permitted for waterways deepening and beneficially use the collected seagrass in its restoration projects PA20251016DOC010

      (End Consent Agenda)

      
      

      MINUTES FOR APPROVAL

      Member Bearden pulled Consent Agenda Item 7.B, the Minutes of August 19, 2025, for more information on August 19 Consent Agenda Items 7.C. and 7.H.

      Item 7.C., Budget Amendment PA-25-21

      Mr. Buqueras stated Consent Agenda Item 7.C., Budget Amendment PA-25-21, from the August 19 Consent Agenda, is for Port funding allocated to launch the new Crane Department (related to August 19 Consent Agenda Item 7.H.).

      Item 7.H., Crane Usage Agreement

      Mr. Buqueras stated Logistec has served as the Port’s crane operator since 2008, with its current agreement set to expire on September 30, 2025. Upon expiration, the Authority will offer Port-owned, mobile harbor cranes for rental, with operations managed by the Port’s newly-established Crane Department. The Crane Department will rent the cranes out on a per-hour basis, and the operator – the on-site stevedore, will determine who operates the crane to work a ship. The Crane Usage Agreement outlines the terms and conditions for crane utilization, and is a five-year Agreement for the period of October 11, 2025, through September 30, 2030.

      
      

      Member Bearden questioned why Logistec would decide to pull two cranes from Port Manatee to Galveston, Texas, and why would Logistics want to leave Port Manatee.

      
      

      Mr. Buqueras explained the Port currently has four cranes in operation. The Agreement only pertains to the crane user, and many of the Port tenants use the cranes and have free reign to work with Logistec. Logistec owns two of the cranes, which will be located to Galveston. The potential to lose two of the cranes will not hurt Port capacity. The Port offered to purchase the two cranes, but Logistec declined. The container business was lost years ago, but the Port will assume the capital investment to keep business running smoothly, and any tenant will be able to continue using Logistec.

      
      

      Discussion ensued on what mechanisms are in place, the customer decides who they will use to operate the cranes, at what point in time does Port Manatee get concerned about losing customers, this was the best business option, does the Port have a contingency plan to ensure uninterrupted cargo operations, customers drive the business, business will not be lost because the Port retains the customer that chooses to use or not use Logistec, stevedores struggle with sufficient manpower, Port wants to purchase more cranes in the future for new business, cranes can be ordered/delivered quickly to Port Manatee, financial benefit to the Port is very positive, Port will realize over $150,000 in monthly revenue without sacrificing quality or losing customers, Port has agreements with Port tenants and they can leave at any time; however, container customers are at ease with the current structure, Port Manatee is not having a company retention problem

      
      

      PA MB 25-26/3

      
      

      because the Port addresses any and all concerns with shipping lines and stevedores to make them stay.

      
      

      Troy Layton, Director of Operations and Maintenance, stated Logistic uses union operators that are available for any stevedore.

      
      

      Further discussion continued regarding Port business not being brought to the attention of Port Authority members, and, the cranes are going to Galveston but the customers are not following them.

      
      

      CONSENT AGENDA ITEMS 7.B AND 7.F.

      A motion was made by Member Kruse, seconded by Member Felts, and carried 6-0, with Member McCann absent, to approve Consent Agenda Items 7.B. and 7.F. as follows:

      Item 7.B., Minutes of August 19, 2025

      Approved the Minutes of August 19, 2025

      
      

      Item 7.F., Port Manatee Tariff No. 3

      Approved the change in wording in Port Manatee Tariff No. 3, Item 900 – Crane Operations has been updated to clarify that the Executive Director is authorized to revise and execute usage agreements beyond the Crane Usage Agreement PA20251016DOC011

      
      

8. RESOLUTION PA-26-02 FOR INDEPENDENT SPECIAL DISTRICT

Chairman Rahn stated this has been a long-time coming with previous Port Chairmanships, for the Port to become an independent special district of the County. There are some great advantages to this for the Port, the County, and the Clerk’s Office.

David Ramba, Ramba Law Group LLC, (State Lobbyist), presented Resolution PA-26-02, supporting an Act of legislation to transition Manatee County Port Authority, from a dependent special district to an independent special district, reflecting a strategic opportunity to enhance operational independence, financial flexibility, and long-term resiliency. Independent status would allow SeaPort Manatee to establish a five-member governing board of five members seats, four of which are appointed by the Governor, and one member appointed by the Board of County Commissioners, to act as liaison between the independent district of SeaPort Manatee and the Manatee County Commission.

Independent status would also position the Port to pursue new funding opportunities, streamline decision-making through a single-purpose board with expertise in maritime law, logistics, and economic development expertise to respond to evolving industry demands in a more efficient and flexible manner. This is not an attempt to change the operations of the Port, but specific financial operational provisions including existing bond-holder rights and obligations would be conveyed with the new governing board.

Discussion ensued that Member Kruse advocated for this years ago and supports this, this is an important economic driver for Manatee County that needs proper oversight and review, the Port uses zero tax dollars and is growing but it could grow even more, Port Authority members are in title only and this takes away from the core focus of being a County Commissioners, the language in the Bill is not formalized, and the Authority is being asked to give authority to local delegation to move this bill forward.

PA MB 25-26/4

Motion – Adopt Resolution PA-26-02

A motion was made by Member Kruse, and seconded by Member Ballard, to adopt Resolution PA-26-02, supporting the transition of the Manatee County Port Authority, from a dependent special district to an independent special district.

Member Felts stated she had a lot of questions on this matter, and was not prepared to make a decision on this today. There are many challenges in District 1, and she is interested in more information as it relates to areas in her district.

Chairman Rahn stated the only requested action today is for support of the bill, which is specific to the Port, and it has been brought forward by the delegation.

Member Kruse appreciated comments by Members Felts; however, she is sitting as a Port Authority member at this meeting, and not a County Commissioner.

Member Ballard stated the Port deserves more attention and expertise than the County Commission can offer. She spoke in support of an independent district for SeaPort Manatee.

Member Siddique is not opposed to an independent district, but does not support this as presented, due to several inconsistencies with F.S. 310, issuance of bonds, circular references in a variety of locations, and a designated support organization (DSO). He expressed concern of borrowing of money and the issuance of General Obligation Bonds backed by the full faith and credit of the County and tax payers, and an authority independent of the County having the ability to put a referendum on a ballot to pledge tax payer dollars for future Port revenues. Further concern is the verbiage revenues, acts, operations of the Port Authority shall not be subject to regulation by State, but by the Port Board and State body or agency, which is in direct conflict with Florida Statutes. This was not well thought out, and Members were not briefed. It is important Member Felts have the perspective of Commissioner of District 1 because her property is on the line.

Chairman Rahn would like to disengage any funding responsibility of Port bonds and for the Port to have its own ratings. Any bonding of an independent Port would remain with the Port as a stand-alone entity.

Member Bearden stated the reason this is occurring is because the Port denied the land purchase across the street, a contaminated land purchase, and now this is a way to bypass that and give the power to the State. He questioned why this has not been addressed in the past few years. This is an asset for Manatee County taxpayers that generates revenue. He does not support this action, and agreed with Member Siddique. Authority Members need to start getting more detailed briefings on Port matters in order to make decisions.

Mr. Ramba reiterated the benefits of an independent special district. Four Members responded to having a briefing from lobbyists. The County does not contribute tax dollars to Port operations, but gets revenues from tenants and leaseholds. Port Manatee is the economic driver for 7-8 counties. PA-26-02 does not reflect all details to the Bill.

Senators Boyd and Robertson endorse this bill.

PA MB 25-26/5

Discussion continued regarding this proposal was presented to Port Authority Chairmen over the past 25 years but not as a viable option because no one expressed interest, current Port Chairman Rahn asked to look at this on paper, what mechanisms are in place to ensure transparency and public input at County level oversight if the Port becomes an independent district, F.S. 189, members of the legislature can bring this up as they see fit, the question is if the Authority thinks an independent board is better for the Port to grow economically than the members of the County Commission serving as the governing body of the Port Authority.

Mr. Ramba stated the Port has a lot of opportunity for growth. Approximately $10-12 Million of revenues have come into the Port over the past two years, and there is an opportunity with Senator Boyd to come into being Senate president to bring more money to the region.

(Member Kruse absent for a portion of discussion)

Further discussion ensued regarding concern of the benefits of an independent district, the County and taxpayers do not own SeaPort Manatee, SeaPort already operates independently, smart people with expertise in maritime industry are needed, and Commissioners need to serve as Commissioners.

Member Bearden stated it is his opinion that moving forward to an independent district is not in the best interest of SeaPort Manatee.

Member Siddique stated this Port will never truly be independent, and read a portion of the agreement, “Board of County Commissioners of Manatee County may provide that such bonds shall additionally be secure by the full faith credit and taxing power of said Manatee County…; and, that the County shall be irrevocably and unconditionally obligated to levy Ad Valorem Taxes upon all taxable property within said County without limit, as the rate or amount of the payment.” There are no guarantees this will ever be a Port that operates on revenue bonds only.

Upon question, Mr. Buqueras stated revenues have increased dramatically over the past 14 years.

Member Siddique stated taxpayer’s properties will not be leveraged to support Port Manatee. The Port has done well and continues to do so. The Port has more authority to effect development and impact revenues than an independent board. He does not support the transition of SeaPort Manatee from a dependent district to an independent district.

RECESS/RECONVENE: 10:59 a.m. – 11:10 a.m. All Members present except Member McCann.

1. RESOLUTION PA-26-02 FOR INDEPENDENT SPECIAL DISTRICT (continued)

   Jennifer Cowan, Port Attorney, addressed bonding relationships with the County. This would not impact existing bond holders. She referred to language read by Member Siddique. An independent special district could not do general obligation bonds budgeting the ad valorem of the County.

   
   

   PA MB 25-26/6

   
   

   Discussion continued on what was broke that this is going to fix, the Port is a very unique asset of District 1, and one Authority Member is missing at today’s Port meeting.

   
   

   Motion – Call the Question

   A motion to call the question was made by Member Bearden, seconded by Member Siddique, and carried 6-0, with Member McCann absent.

   Vote – Adopt Resolution PA-26-02

   Voting Aye to adopt Resolution PA-26-02 were Members Kruse, Ballard and Rahn.

   Voting Nay were Members Bearden, Felts, and Siddique.

   
   

   Due to tie vote, the motion failed, with Member McCann absent. PA20251016DOC012

   
   

2. 2026 LEGISLATIVE PRIORITIES

   Matt Blair, Corcoran & Associates, Inc., (Federal Lobbyist), presented for approval, Manatee County Port Authority Legislative Priorities – B, Fiscal Year 2026, as outlined in the agenda packet:

   Federal

   • Harbor Improvement Study – Staff is not working during the government shutdown in Washington D.C.

   • Port-wide Dock Modernization

   • Dredging and Material Offloading

     
     

     Discussion ensued regarding the lack of resourcing by the Army Corps, dredging, maintenance, disposal has been the focal point with the Corps, and the Port has its own dredge disposal site.

     
     

     State

   • Investment in Statewide Priority Projects

     Mr. Ramba stated the Florida Ports Council (FPC) did not come up with a legislative program, but decided to restructure and dissolve, sell their building, and put out a Request for Proposal (RFP) to modernize operations and move toward a more efficient advocacy-type operation and not retain anyone representing a Port, but have more virtual presence versus full-time operation in Tallahassee.

     
     

     A $2.5 billion State Budget cut for non-recurring capital expenditures is expected. There is no unified position with the FPC at this time, 9 of the 16 deep water Ports in Florida have legislation representation, and work will still be done on individual projects as a result of economic studies and future growth plans to determine if there are State-wide projects for the upcoming session.

     There being no public comment, Chairman Rahn closed public comment.

     
     

     A motion was made by Member Siddique, seconded by Member Bearden, and carried 6-0, with Member McCann absent, to approve the Manatee County Port Authority Legislative Priorities Option B for Fiscal Year 2026. PA20251016DOC013

     
     

     PA MB 25-26/7

     
     

3. EXECUTIVE DIRECTOR EVALUATION DISCUSSION

   Jennifer Cowan, Port Attorney, provided a summary of the annual evaluation to Authority Members for the evaluation of Mr. Buqueras. Written evaluations were received from four Port Authority Members. Mr. Buqueras was evaluated in the following eight categories for performance:

   • Business Development

   • Relationship with the Port Authority

   • Financial Management

   • Regulatory Compliance

   • Public Image and Community Relations

   • Leadership

   • Job and Industry Knowledge

   • Judgment and Decision Making

     
     

     For each of these categories, there is a ranking option of outstanding, meets standards, or needs improvement, and each category allows for comments.

     
     

     Mr. Buqueras was ranked outstanding by all Members in seven of the categories. One Member ranked Mr. Buqueras outstanding in all categories except public image and community relations, where he received a ranking of meets standards, with a comment suggesting more be done to promote the value of Port Manatee.

     Discussion ensued that Mr. Buqueras has excelled and has always reached out on items of importance, the Seaport is making significant profit, and the Port exemplifies a model of compliance. His vision and goals for the Port far exceed the long-term objective, and he is actively looking for ways to plan for further growth and new clients.

     
     

     Member Bearden stated he was not prepared to complete an evaluation form for Mr. Buqueras, with comments that he has not been briefed on specific issues that affect the Port. He would give Mr. Buqueras an evaluation, but needs answers.

     
     

     Mr. Buqueras thanked Authority Members for their comments and positive evaluation.

     BC20251016OC014

4. EXECUTIVE DIRECTOR COMMENTS

   Carlos Buqueras, Executive Director, utilized a slide presentation, highlighting Port Activities:

   • The Port reports strong financial performance through August 2025, with operating revenues nearing the FY25 budget, while expenses are well below projections

     Debt service coverage stands at a robust 5.66x, far exceeding covenant requirements, and the Port is well positioned for sustainable growth

   • SeaPort Manatee enhances Security Fleet with three, new vehicles funded through an FDOT Port Security Grant, covering 75 percent of the project

   • Seaport Manatee welcomes Amanda Tyner, new Director of Port Planning & Project Development

   • Seaport Manatee hosted a Facility Security Officer (FSO) Course and celebrated 11, new graduates in September. SeaPort Manatee is the only U.S. seaport certified by the Coast Guard, to provide FSO Training

     
     

     Amanda Tyner thanked the Authority for this opportunity to serve SeaPort Manatee.

     PA20251016DOC015

     PA MB 25-26/8

     
     

5. AUTHORITY MEMBER COMMENTS

Member Bearden expressed concern on the status of a Lease between the Port Authority and Sansone Group LLC. Sansone was going to come to Port Manatee to construct a 135-square-foot warehouse and related operation pads(s) to be labeled as Warehouse 12. He questioned why the Port pulled out of the Lease at the last minute, and questioned why he was not notified of this change.

Mr. Buqueras summarized conditions proposed by Sansone to be exempt from public record, to flip the property to a client, and for Port Manatee to find the client, or they would not enter into the Lease.

Ms. Cowan displayed the Lease with Sansone Group LLC, and stated revisions to the Lease by Sansone were found unacceptable because they did not meet the requirements of Florida Law. One requirement was to ensure the business was beneficial to the Port, but Sansone would not agree, in addition to other Port lease requirements, which resulted in the Port declining the lease arrangement. PA20251016DOC016

Member Bearden stated he was not being fully informed or advised of Port matters, and questioned if the decision to decline the Lease was influenced by a political position during negotiation.

Mr. Buqueras stated the Port will still have cold storage, but with a different vendor. Sansone did not have a client. The Lease was sent to Sansone for review, but they returned the same contract, and was not in agreement with its terms. The Port worked with Sansone in good faith to no avail.

Member Bearden asked to be informed of every Port decision, and briefed on every Port matter from this day going forward.

Member Ballard stated she spoke with Sansone back in August, they were unwilling to agree to the terms of the lease, and wanted her to influence the Port Director and Port Attorney. She trusted the judgement of the Port Director and Port Attorney.

Discussion ensued regarding every Authority Member has the ability to get information on any Port matter and receive briefings, optional briefings are not working, suggestion to address Port matters at the end of regular County Commission meetings, and how to make briefings public.

Mr. Buqueras voiced concern of confidentiality during briefings, as it causes another layer of complexity to customers. Authority Members will be contacted on briefings for all Port Authority agenda items, and on every potential Port business opportunity.

Member Siddique commented he would like to have live broadcasts of Port Authority meetings for the benefit of the public.

Member Bearden stated his point is that decisions are not made at this Port that are more politically motivated, than what is in the best interest of this Port, and that are not presented to all Port Authority members.

PA MB 25-26/9

There were no further Member comments.

Mr. Buqueras reiterated that, in going forward, he would ask companies to waive confidentiality requirements, and Authority Members would be made aware of all contract negotiations and arrangements.

Chairman Rahn stated Sansone reached out to him, and, upon getting briefed, he understood why a lease arrangement was not entered into with this company.

ADJOURN

There being no further business, Chairman Rahn adjourned the meeting at 12:20 p.m. Minutes Approved:                     

PA MB 25-26/10

‌November 18, 2025

CONSENT

AGENDA ITEM 3.C: BUDGET RESOLUTION – FY 2025 BACKGROUND:

This resolution budgets the following:

• $325,577 of Port cash toward insurance deductible and related expenses resulting from Hurricane Milton.

• $61,000 of Port cash for the replacement of the fire sprinkler in Warehouse 8.

ATTACHMENT:

Budget Resolution PA-25-25

COST AND FUNDING SOURCE:

Budgets Port cash in the amount of $386,577

CONSEQUENCES IF DEFERRED:

Delay in budget allocations.

LEGAL COUNSEL REVIEW: N/A

RECOMMENDATION:

Move to adopt Budget Resolution PA-25-25.

RESOLUTION PA-25-25 AMENDING THE ANNUAL BUDGET

FOR MANATEE COUNTY PORT AUTHORITY FOR FISCAL YEAR 2024-2025

WHEREAS, Sections 129.06 and 180.016, Florida Statutes, authorizes the Manatee County Port Authority to amend its budget for the current fiscal year as follows:

1. Appropriations for expenditures in any fund may be decreased and other appropriations in the same fund correspondingly increased, provided the total appropriations of the fund are not changed.

   
   

2. Appropriations from reserves may be made to increase the appropriation for any particular expense in the same fund, or to create an appropriation in the fund for any lawful purpose.

   
   

3. Unanticipated revenues, including increased receipts for enterprise or propriety funds, may be appropriated for their intended purpose, and may be transferred between funds to properly account for the unanticipated revenue.

NOW, THEREFORE, BE IT RESOLVED by the Manatee County Port Authority that the 2024-2025 budget is hereby amended in accordance with Section 129.06 and 180.016, Florida Statutes as described on the attached summary and specified in the budget adjustment batch files which are listed below:

ADOPTED with a quorum present and voting this on the 18th day of November 2025.

ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT AUTHORITY

CLERK OF CIRCUIT COURT

By:                                   

BUDGET AMENDMENT RESOLUTION NO. PA-25-25 AGENDA DATE: November 18, 2025

1. Fund: Port Cash Section: Hurricane Milton

   Description: Budgets $325,577 in Port funds to cover insurance deductible expenses incurred from damage caused by Hurricanes Milton.

   
   

   Batch ID: BAAL093025H Reference: BU26000156

   
   

2. Fund: Port Capital Improvement Section: Pallet Rack System

   Description: $61,000 is budgeted for the replacement of the fire sprinkler in warehouse 8.

   
   

   Batch ID: BAAL093025H Reference: BU26000157

   ‌November 18, 2025

   
   

   CONSENT

   AGENDA ITEM 3.D.: PORT MANATEE TARIFF NO. 3 ITEM 900 – CRANE

   OPERATIONS

   
   

   BACKGROUND:

   
   

   Port Manatee Tariff No. 3, Item 900 – Crane Operations rate schedule is updated to add bulk, hazardous cargoes, and not otherwise specified task rates. Detailed crane operator qualifications are also added.

   
   

   ATTACHMENT:

   
   

   Port Manatee Tariff No. 3, Item 900 Pages 44, 47, 48, 51, 52, 53

   
   

   COST AND FUNDING SOURCE:

   
   

   N/A.

   
   

   CONSEQUENCES IF DEFERRED:

   
   

   Delay in approving the revised Tariff Item 900 – Crane Operations

   
   

   LEGAL COUNSEL REVIEW: N/A

   
   

   RECOMMENDATIONS:

   
   

   Move to approve the added rates to the Crane Usage Rate Schedule in Port Manatee Tariff No. 3 Item 900.

   
   

   PORT MANATEE TARIFF NO. 3			4th Revision Page 44 Cancels 3rd Rev Page 44
   SECTION FOUR		RATES AND CHARGES
   ITEM	SUBJECT	APPLICATION
   900 Cont. ▲	Crane Operations	d)  Crane Operator Qualifications – See Section 7
   Issued: 11/18/25		Effective: 11/18/25
   ▲ Change in Wording		Issued by: Manatee County Port Authority

   1. All parties that have not established credit with the Authority will have to arrange for payment to be made prior to services being rendered.

   2. As requested by the User, the mobile harbor crane(s) will be moved from berth to berth, or vessel hatch to vessel hatch, by the Crane Department.

   3. If necessary, the Crane Department will request assistance from Authority security to assist in moving the crane(s) to different areas of the Port.

   1. Crane Rules & Regulations

      1. The crane Use Period will be computed from the time cranes are mobilized to be available for work until the cranes have been demobilized by the Authority, subject to the listed minimum charge.

      2. The charges detailed in this Tariff do not include the provision of crane operator who must be hired or employed by the User.

      3. The Crane User agrees to be bound by all terms and conditions in this Tariff, and the Crane Usage Agreement.

      4. ​ The operation of the crane(s) shall be carried out by employer insured and NCCCO certified (National Commission for the Certification of Crane Operators), or equivalent certification approved by the Authority, operators selected and trained by User to optimize productivity and safety in the operation of the cranes. Operators must hold valid certification for the specific crane model in use. The Authority reserves the right to verify credentials and will deny use if operator qualifications are deemed insufficient.

   
   

   PORT MANATEE TARIFF NO. 3			3rd Revision Page 47 Cancels 2nd Rev Page 47
   SECTION FOUR		RATES AND CHARGES
   ITEM	SUBJECT	APPLICATION
   900 Cont. ▲	Crane Operations	Does not include operator loading/unloading ships’ gear and/or ships’ stores only. hours (no operator): $661 per hour plus sales tax, if applicable.
   Issued: 11/18/25		Effective: 11/18/25
   ▲ Change in Wording		Issued by: Manatee County Port Authority

   1. Crane Usage Rate Schedule

      1. Minimum Usage Period is four (4) hours, unless provided otherwise in this section.

      2. Minimum Usage Period for "small boat" is two (2) hours. “Small boat” is defined as a vessel with a maximum capacity of five TEU's or less.

      3. A two (2) hour minimum will be charged when used for purpose of

      4. Billing increment for hourly rates is in half-hour (1/2-hour) increments.

      5. Crane services for container operation during straight time hours (no operator) Monday to Friday: $650 per hour plus sales tax, if applicable.

      6. Crane services for container operation during overtime hours (no operator): $741 per hour plus sales tax, if applicable.

      7. Crane services for breakbulk and bulk cargoes during straight time hours (no operator) Monday to Friday: $575 per hour plus sales tax, if applicable.

      8.   Crane services for breakbulk and bulk cargoes during overtime

      9. Crane services for hazardous cargoes during straight time and overtime hours (no operator): $1,000 per hour plus sales tax, if applicable.

   1. j) Crane services for all non-specified (NOS) tasks during straight and overtime hours (no operator): $300 per hour plus sales tax, if applicable.

   2. k) Crane charges for crane mobilization prior to vessel arrival on south side of port property: 1-hour minimum charge, billed at $250 per hour, per crane, plus sales tax, if applicable.

   
   

   PORT MANATEE TARIFF NO. 3			2nd Revision Page 48 Cancels 1st Rev Page 48
   SECTION FOUR		RATES AND CHARGES
   ITEM	SUBJECT	APPLICATION
   900 Cont. ▲	Crane Operations	Fuel Surcharge (%) = [(Current Avg Price – $3.00) ÷ $3.00] × 100 This percentage will be applied to the total hourly crane rate. The fuel surcharge is reviewed monthly and is subject to change with market conditions. For reference, the current applicable surcharge rate is published on the SeaPort Manatee website and is available on request.
   Issued: 11/18/25		Effective: 11/18/25
   ▲ Change in Wording		Issued by: Manatee County Port Authority

   1. l) Crane charges for crane demobilization after completion of operations on the south side of port property: 1-hour minimum charge, billed at $250 per hour, per crane, plus sales tax, if applicable.

   2. m) Crane charges for crane mobilization prior to vessel arrival on north side of port property: 2-hour minimum charge, billed at $250 per hour, per crane, plus sales tax, if applicable.

   3. n) Crane charges for crane demobilization after completion of operations on the north side of port property: 2-hour minimum charge, billed at $250 per hour, per crane, plus sales tax, if applicable.

   4. o) In the event of mechanical failure on vessels or inclement weather, charges will continue to apply at the current rate at which the crane is subject to.

   5. p) A fuel surcharge will apply to all crane usage operations to offset fluctuations in diesel fuel costs. The surcharge is based on the average retail diesel price for the State of Florida as published by the U.S. Energy Information Administration (EIA) or AAA Fuel Gauge Report. The base fuel price is established at $3.00 per gallon. A surcharge will be applied when the published average exceeds this threshold, calculated as follows:

   
   

   PORT MANATEE TARIFF NO. 3			Original Page 51
   SECTION FOUR		RATES AND CHARGES
   ITEM	SUBJECT	APPLICATION
   900 Cont. ▲	Crane Operations	All crane operations conducted on Port Authority property shall be performed only by qualified and approved operators meeting the minimum standards established herein. These requirements apply to all cranes owned, leased, rented, or operated within SeaPort Manatee, including Port Authority equipment, tenant cranes, and third-party cranes performing lifting services within the Port. The Port Authority reserves the right to review, suspend, or revoke operating privileges for any operator or entity that fails to comply with these requirements or demonstrates unsafe or negligent conduct. identification is required.
   Issued: 11/18/25		Effective: 11/18/25
   ▲ Change in Wording		Issued by: Manatee County Port Authority

   1. ​Crane Operator Qualifications

      1. General

      2. Minimum Operator Qualifications

         1.   ​Certification and Licensing

            • Operators must hold a valid crane operator certification issued by a nationally accredited program recognized by OSHA under 29 CFR 1910.179 and 1926 Subpart CC (e.g., NCCCO, CIC, or equivalent).

            • Certification must correspond to the specific crane type and capacity to be operated (e.g., mobile harbor crane, lattice boom, or hydraulic crane).

            •   A valid state driver’s license or equivalent

         2.    Experience and Training

            •    Operators shall have not less than 1,000 hours of documented experience operating similar crane types within the previous two (2) years.

   
   

   PORT MANATEE TARIFF NO. 3			Original Page 52
   SECTION FOUR		RATES AND CHARGES
   ITEM	SUBJECT	APPLICATION
   900 Cont. ▲	Crane Operations
   Issued: 11/18/25		Effective: 11/18/25
   ▲ Change in Wording		Issued by: Manatee County Port Authority

   •   Completion of formal training in load chart interpretation, rigging and signaling, safe lift planning, and emergency response procedures is required.

   • Operators must demonstrate working knowledge of the equipment’s electronic load monitoring, anti-collision, and safety interlock systems.

   •   Operators must be familiar with SeaPort Manatee’s operational areas, berth procedures, communication protocols, and safety rules.

   1.    Performance Evaluation

      •   Prior to operation, the Port may require a practical performance evaluation to verify operator competency and familiarity with site-specific conditions.

      •        The Port Authority retains the right to restrict or suspend operating privileges at any time for safety violations, incidents, or failure to adhere to Port policies.

   2.    Documentation

      •      Operators or their employers shall maintain on file current and valid documentation of all required certifications, training, evaluations, and medical clearances.

      •      Such documentation must be submitted to the Port’s Operations and Maintenance Department for review and approval prior to performing any crane operations on Port property.

   
   

   PORT MANATEE TARIFF NO. 3			Original Page 53
   SECTION FOUR		RATES AND CHARGES
   ITEM	SUBJECT	APPLICATION
   900 Cont. ▲	Crane Operations	C. Enforcement and Liability Failure to comply with the above requirements may result in immediate suspension of operations, removal from Port property, and/or denial of access to Port-owned cranes. All liability, damages, or losses resulting from unqualified or unauthorized crane operation shall rest solely with the operator or the contracting entity.
   Issued: 11/18/25		Effective: 11/18/25
   ▲ Change in Wording Authority		Issued by: Manatee County Port

   ‌November 18, 2025

   
   

   CONSENT

   AGENDA ITEM 3.E: AMENDMENT FOR EXTENSION OF PUBLIC

   TRANSPORTATION GRANT AGREEMENT –

   BERTH 4 – G1946

   
   

   BACKGROUND:

   
   

   On June 6, 2019, the Authority authorized the execution of a Public Transportation Grant Agreement (PTGA) with the Florida Department of Transportation for the extension of Berth 4 (Contract G1946), and on May 19, 2020, July 28, 2020, and October 20, 2022, approved revisions to the scope. Time extensions were also approved through April 30, 2026.

   
   

   A one-year extension to April 30, 2027, is requested due to delays with permitting. There

   is no change in the FDOT funding nor the Port’s match requirement.

   
   

   ATTACHMENT:

   
   

   Public Transportation Amendment to the Public Transportation Grant Agreement G1946

   – Berth 4 Extension

   
   

   COST AND FUNDING SOURCE:

   
   

   No changes in funding

   
   

   CONSEQUENCES IF DEFERRED:

   
   

   Delay in approval of grant agreement extensions

   
   

   LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:

   Move to adopt Resolution PA 26-03 authorizing the Chairman to execute the Public Transportation Amendment to the Public Transportation Grant Agreement (Contract G1946) with the Florida Department of Transportation for the extension of Berth 4.

   Financial Project Number

   433457-1-94-5

   Contract Number G1946

   
   

   PA-26-03

   
   

   A RESOLUTION BY THE MANATEE COUNTY PORT AUTHORITY APPROVING AND AUTHORIZING THE EXECUTION OF THE AMENDMENT FOR EXTENSION OF PUBLIC TRANSPORTATION GRANT AGREEMENT

   
   

   WHEREAS, the State of Florida Department of Transportation (Department) has offered to enter into an Amendment for Extension of Public Transportation Grant Agreement with the Manatee County Port Authority (Port Authority) to extend Berth 4 Contract G1946 until April 30, 2027, and

   
   

   WHEREAS, the Port Authority has the authority to enter into said Amendment for Extension of Public Transportation Grant Agreement with the Department, and it is expedient and in the best interests of this Port Authority to approve and authorize the execution of the Amendment for Extension of Public Transportation Grant Agreement.

   
   

   NOW THEREFORE BE IT RESOLVED by the Manatee County Port Authority

   that:

   
   

   1. The Amendment for Extension of Public Transportation Grant Agreement, identified as State Grant Number G1946 wherein the Department agrees to extend the agreement to April 30, 2027. The Chairman of the Port Authority, or, in the absence of the Chairman, any Vice Chairman of the Port Authority, is authorized to execute the Amendment for Extension of Public Transportation Agreement on behalf of the Port Authority.

      
      

   2. The Executive Director, or his authorized representative, is specifically authorized to enter into and execute any amendment or supplement to the Public Transportation Grant Agreement(s) (PTGA) for the limited purposes of scope changes, funding adjustments which do not require additional matching funds from the Authority, contract duration revisions, as well as Assurances, Certifications and other documents as may be required to support this project.

      
      

   3. The Clerk of the Circuit Court of Manatee County, Florida, is authorized to cause two copies of this resolution to be certified for delivery to the Florida Department of Transportation.

      ADOPTED with a quorum present and voting this the 18th day of November, 2025. ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT

      CLERK OF CIRCUIT COURT AUTHORITY

      
      

      By:                           

      Chairman

      Docusign Envelope ID: 0775624A-0BBB-45AA-8DCC-D5268D504E10

      
      

      STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AMENDMENT FOR EXTENSION OF PUBLIC TRANSPORTATION GRANT AGREEMENT

      Form 725-000-04 STRATEGIC DEVELOPMENT OGC 02/19

      
      

      DATE: 10/16/2025

      TO: Paul Simmons- FDOT

      FROM: Amanda Tyner- Manatee County Port Authority SUBJECT: Contract Extension Request

      CONTRACT NUMBER: G1946 AMENDMENT NUMBER: 6

      FINANCIAL MANAGEMENT NUMBER: 433457-1-94-5  

      
      

      The Public Transportation Grant Agreement (“Agreement”) between the Florida Department of Transportation (“Department”) and Manatee County Port Authority (“Agency”), dated 6/12/2019, is scheduled to expire on the 30 day of April, 2026.

      The Agency requests an Amendment of the Agreement, to extend the end date of the Agreement to: the 30 day of April, 2027, for additional time to complete the Project for the following reasons: The berth rehabilitation project has faced several delays with permitting requirements for this project. The City of St. Pete is working

      through their final hurdle with FWC and the permit is expected to be issued as soon as that is wrapped up. Our current eta on going out for bid is Spring 2026. The port is requesting a one-year extension to this date of 4/30/2027. We would like to have these on our December Board meeting agenda if possible.

      
      

      The Department agrees to the requested extension of the Agreement. All of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect.

      IN WITNESS WHEREOF, the Parties have executed this Amendment on (to be completed by Department).

      
      

      AGENCY STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION

      
      

      By:                                         Name:                                       Title:                           

      By:                                                                 Name:  Nicole Mills, P.E.                                          Title: Director of Transportation Development

      
      

      STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION

      Legal Review:

      
      

      ‌November 18, 2025

      
      

      CONSENT

      AGENDA ITEM 3.F: AMENDMENT FOR EXTENSION OF PUBLIC

      TRANSPORTATION GRANT AGREEMENT –

      BERTH REHAB G2710

      
      

      BACKGROUND:

      
      

      On April 21, 2022, the Authority authorized the execution of a PTGA with the Florida Department of Transportation for continued berth rehabilitation and reconstruction (Contract G2710). Scope revisions were approved on October 20, 2022. The agreement is set to expire on April 30, 2026.

      
      

      A one-year extension to April 30, 2027, is requested due to delays with permitting. There

      is no change in the FDOT funding nor the Port’s match requirement.

      
      

      ATTACHMENT:

      
      

      Public Transportation Amendment to the Public Transportation Grant Agreement G2710

      – Berth Rehabilitation extension

      
      

      COST AND FUNDING SOURCE:

      
      

      No changes in funding

      
      

      CONSEQUENCES IF DEFERRED:

      
      

      Delay in approval of grant agreement extensions

      
      

      LEGAL COUNSEL REVIEW: Yes RECOMMENDATION:

      Move to adopt Resolution PA 26-04 authorizing the Chairman to execute the Public Transportation Amendment to the Public Transportation Grant Agreement (Contract G2710) with the Florida Department of Transportation for the extension of berth rehabilitation.

      Financial Project Number

      433457-1-94-6

      Contract Number G2710

      
      

      PA-26-04

      
      

      A RESOLUTION BY THE MANATEE COUNTY PORT AUTHORITY APPROVING AND AUTHORIZING THE EXECUTION OF THE AMENDMENT FOR EXTENSION OF PUBLIC TRANSPORTATION GRANT AGREEMENT

      
      

      WHEREAS, the State of Florida Department of Transportation (Department) has offered to enter into an Amendment for Extension of Public Transportation Grant Agreement with the Manatee County Port Authority (Port Authority) to extend Berth Rehab Contract G2710 until April 30, 2027, and

      
      

      WHEREAS, the Port Authority has the authority to enter into said Amendment for Extension of Public Transportation Grant Agreement with the Department, and it is expedient and in the best interests of this Port Authority to approve and authorize the execution of the Amendment for Extension of Public Transportation Grant Agreement.

      
      

      NOW THEREFORE BE IT RESOLVED by the Manatee County Port Authority

      that:

      
      

      1. The Amendment for Extension of Public Transportation Grant Agreement, identified as State Grant Number G2710 wherein the Department agrees to extend the agreement to April 30, 2027. The Chairman of the Port Authority, or, in the absence of the Chairman, any Vice Chairman of the Port Authority, is authorized to execute the Amendment for Extension of Public Transportation Agreement on behalf of the Port Authority.

         
         

      2. The Executive Director, or his authorized representative, is specifically authorized to enter into and execute any amendment or supplement to the Public Transportation Grant Agreement(s) (PTGA) for the limited purposes of scope changes, funding adjustments which do not require additional matching funds from the Authority, contract duration revisions, as well as Assurances, Certifications and other documents as may be required to support this project.

         
         

      3. The Clerk of the Circuit Court of Manatee County, Florida, is authorized to cause two copies of this resolution to be certified for delivery to the Florida Department of Transportation.

      ADOPTED with a quorum present and voting this the 18th day of November, 2025. ATTEST: ANGELINA M. COLONNESO MANATEE COUNTY PORT

      CLERK OF CIRCUIT COURT AUTHORITY

      
      

      By:                           

      Chairman

      Docusign Envelope ID: 6C886D83-40CE-4223-8BF3-3AB50E251969

      
      

      STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION AMENDMENT FOR EXTENSION OF PUBLIC TRANSPORTATION GRANT AGREEMENT

      Form 725-000-04 STRATEGIC DEVELOPMENT OGC 02/19

      
      

      DATE: October 16, 2025 TO: Paul Simmons- FDOT

      FROM: Amanda Tyner- Manatee County Port Authority SUBJECT: Contract Extension Request

      CONTRACT NUMBER: G2710 AMENDMENT NUMBER: 2

      FINANCIAL MANAGEMENT NUMBER: 433457-1-94-6  

      
      

      The Public Transportation Grant Agreement (“Agreement”) between the Florida Department of Transportation (“Department”) and Manatee County Port Authority (“Agency”), dated 4/27/2022, is scheduled to expire on the 30 day of April, 2026.

      The Agency requests an Amendment of the Agreement, to extend the end date of the Agreement to: the 30 day of April, 2027, for additional time to complete the Project for the following reasons: The berth rehabilitation project has faced several delays with permitting requirements for this project. The City of St. Pete is working

      through their final hurdle with FWC and the permit is expected to be issued as soon as that is wrapped up. Our current eta on going out for bid is Spring 2026. The port is requesting a one-year extension to this date of 4/30/2027. We would like to have these on our December Board meeting agenda if possible.

      
      

      The Department agrees to the requested extension of the Agreement. All of the terms and conditions of the Agreement and any amendments thereto shall remain in full force and effect.

      IN WITNESS WHEREOF, the Parties have executed this Amendment on (to be completed by Department).

      
      

      AGENCY STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION

      
      

      By:                                         Name:                                       Title:                           

      By:                                                                 Name:  Nicole Mills, P.E.                                          Title: Director of Transportation Development

      
      

      STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION

      Legal Review:

      
      

      ‌November 18, 2025

      
      

      CONSENT

      AGENDA ITEM 3.G: INTERGOVERNMENTAL COORDINATION AND

      REVIEW AND PUBLIC TRANSPORTATION COORDINATION JOINT PARTICIPATION AGREEMENT

      
      

      BACKGROUND:

      
      

      The Florida Department of Transportation (FDOT) has requested the standing 2015 Intergovernmental Coordination and Review and Public Transportation Coordination Joint Participation Agreement (ICAR) be revised to reflect updates to the language in the document. This revised agreement replaces the 2015 Joint Participation Agreement and reflects expanded coordination requirements, updated statutory references, and clarified roles for regional and modal transportation partners. The Manatee County Port Authority is a party to the Agreement and therefore the Chair of the Port Authority’s signature is needed for execution of the Agreement.

      
      

      ATTACHMENT:

      
      

      Intergovernmental Coordination and Review and Public Transportation Coordination Joint Participation Agreement

      
      

      COST AND FUNDING SOURCE:

      
      

      N/A

      
      

      CONSEQUENCES IF DEFERRED:

      
      

      Delay in execution of Agreement

      
      

      LEGAL COUNSEL REVIEW: Yes

      
      

      RECOMMENDATION:

      
      

      Move to approve and authorize the Chairman to execute the Intergovernmental Coordination and Review and Public Transportation Coordination Joint Participation Agreement.

      STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

      INTERGOVERNMENTAL COORDINATION AND REVIEW AND

      PUBLIC TRANSPORTATION COLLABORATIVE PLANNING AGREEMENT

      525-010-03

      POLICY PLANNING

      OGC-10/20

      Page 1 of 11

      THIS INTERGOVERNMENTAL COORDINATION AND REVIEW AND PUBLIC

      TRANSPORTATION COLLABORATIVE PLANNING AGREEMENT is made and entered into on this day of               , 2025, by and between the FLORIDA DEPARTMENT OF TRANSPORTATION (Department); the SARASOTA/MANATEE METROPOLITAN PLANNING ORGANIZATION (MPO)]; theTAMPA BAY REGIONAL PLANNING COUNCIL (TBRPC),SOUTHWEST FLORIDA REGIONAL PLANNING COUNCIL (SWFRPC)]; MANATEE COUNTY PORT AUTHORITY, SARASOTA MANATEE AIRPORT AUTHORITY, MANATEE COUNTY AS A TRANSIT SYSTEM

      OPERATOR, and the SARASOTA COUNTY TRANSPORTATION AUTHORITY; collectively referred to as the Parties.

      RECITALS

      WHEREAS, the Federal Government, under the authority of 23 United States Code (USC)§ 134 and 49 USC§ 5303 and any subsequent applicable amendments, requires each metropolitan area, as a condition to the receipt of federal capital or operating assistance, to have a continuing, cooperative, and comprehensive transportation planning process in designated urbanized areas to develop and implement plans and programs consistent with the comprehensively planned development of the metropolitan area;

      WHEREAS, 23 USC § 134, 49 USC § 5303, and Section 339.175, Florida Statutes (F.S.), provide for the creation of metropolitan planning organizations to develop transportation plans and programs for urbanized areas;

      WHEREAS, 23 Code of Federal Regulations (CFR) § 450 requires that the State, the Metropolitan Planning Organization, and the operators of publicly owned transportation systems shall enter into an agreement clearly identifying the responsibilities for cooperatively carrying out such transportation planning (including multimodal, systems-level corridor and subarea planning studies pursuant to 23 CFR § 450) and programming;

      WHEREAS, pursuant to Section 20.23, F.S., the Department has been created by the State of Florida, and the Department has the powers and duties relating to transportation, as outlined in Section 334.044, F.S.;

      WHEREAS, pursuant to 23 USC § 134, 49 USC § 5303, 23 CFR § 450, and Section 339.175 F.S., the Sarasota/Manatee Metropolitan Planning Organization, herein after referred to as the MPO, has been designated and its membership apportioned by the Governor of the State of Florida, with the agreement of the affected units of general purpose local government, to organize and establish the Metropolitan Planning Organization;

      WHEREAS, pursuant to Section 339.175 F.S., the MPO shall execute and maintain an agreement with the metropolitan and regional intergovernmental coordination and review agencies serving the Metropolitan Planning Area;

      WHEREAS, the agreement must describe the means by which activities will be coordinated and specify how transportation planning and programming will be part of the comprehensively planned development of the Metropolitan Planning Area;

      
      

      ICAR--YA

      
      

      WHEREAS, pursuant to Section 186.505, F.S., the RPG is to review plans of metropolitan planning organizations to identify inconsistencies between those agencies' plans and applicable local government comprehensive plans adopted pursuant to Chapter 163, F.S.;

      WHEREAS, the RPG, pursuant to Section 186.507, F.S., is required to prepare a Strategic Regional Policy Plan, which will contain regional goals and policies that address regional transportation issues;

      WHEREAS, based on the RPG statutory mandate to identify inconsistencies between plans of metropolitan planning organizations and applicable local government comprehensive plans, and to prepare and adopt a Strategic Regional Policy Plan, the RPG is appropriately situated to assist in the intergovernmental coordination of the transportation planning process;

      WHEREAS, pursuant to Section 186.509, F.S., the RPG has adopted a conflict and dispute resolution process;

      WHEREAS, the purpose of the dispute resolution process is to reconcile differences in planning and growth management issues between local governments, regional agencies, and private interests;

      WHEREAS, the Parties hereto have determined that the voluntary dispute resolution process can be useful in resolving conflicts and disputes arising in the transportation planning process;

      WHEREAS, pursuant to 23 CFR § 450 and Section 339.175, F.S., the MPO must execute and maintain an agreement with the operators of public transportation systems, including transit systems, commuter rail systems, airports, seaports, and spaceports, describing the means by which activities will be coordinated and specifying how public transit, commuter rail, aviation, and seaport planning (including multimodal, systems-level corridor and subarea planning studies pursuant to 23 CFR § 450) and programming will be part of the comprehensively planned development of the Metropolitan Planning Area;

      WHEREAS, it is in the public interest that the MPO, operators of public transportation systems, including transit systems, commuter rail systems, port and aviation authorities, jointly pledge their intention to cooperatively participate in the planning and programming of transportation improvements within this Metropolitan Planning Area;

      WHEREAS, the Intergovernmental Coordination and Review and Public Transportation Coordination Joint Participation Agreement, dated June 23. 2015, is hereby replaced and superseded in its entirety by this Agreement.

      WHEREAS, the undersigned Parties have determined that this Agreement satisfies the requirements of and is consistent with 23 CFR § 450 and Section 339.175, F.S.; and

      WHEREAS, the Parties to this Agreement desire to participate cooperatively in the performance, on a continuing basis, of a cooperative, and comprehensive transportation planning process to assure that highway facilities, transit systems, bicycle and pedestrian facilities, rail systems, air transportation, and other facilities will be located and developed in relation to the overall plan of community development.

      NOW, THEREFORE, in consideration of the mutual covenants, promises, and representation herein, the Parties desiring to be legally bound, do agree as follows:

      
      

      ARTICLE 1 RECITALS AND DEFINITIONS

      1. Recitals. Each and all of the foregoing recitals are incorporated herein and acknowledged to be true and correct. Failure of any of the foregoing recitals to be true and correct shall not operate to invalidate this Agreement.

      2. Definitions. The following words when used in this Agreement (unless the context shall clearly indicate the contrary) shall have the following meanings:

         1. Agreement means this instrument, as may be amended from time to time.

         2. Corridor or Subarea Study means studies involving major investment decisions or as otherwise identified in 23 CFR § 450.

         3. Department means the Florida Department of Transportation, an agency of the State of Florida, created pursuant to Section 20.23, F.S.

         4. FHWA means the Federal Highway Administration.

         5. Long Range Transportation Plan (LRTP) means the 20-year transportation planning horizon which identifies transportation facilities; includes a financial plan that demonstrates how the plan can be implemented and assesses capital improvements necessary to preserve the existing metropolitan transportation system and make efficient use of existing transportation facilities; indicates proposed transportation activities; and, in ozone/carbon monoxide nonattainment areas is coordinated with the State Implementation Plan, all as required by 23 USC§ 134, 49 USC § 5303, 23 CFR § 450, and Section 339.175, F.S.

         6. Metropolitan Planning Area means the planning area as determined by agreement between the MPO and the Governor for the urbanized areas designated by the United States Bureau of the Census as described in 23 USC§ 134, 49 USC§ 5303, and Section 339.175, F.S., and including the existing urbanized area and the contiguous area expected to become urbanized within a 20-year forecast period, which shall be subject to the Metropolitan Planning Organization's planning authority.

         7. Metropolitan Planning Organization (MPO) means the Sarasota/Manatee MPO formed pursuant to lnterlocal Agreement as described in 23 USC§ 134, 49 USC§ 5303, and Section 339.175, F.S. This may also be referred to as a Transportation Planning Organization (TPO).

         8. Regional Planning Council (RPC) means the Tampa Bay and Southwest Florida Regional Planning Council created pursuant to Section 186.504, F.S., and identified in Rule 291-1.001, F.A.C.

         9. Transportation Improvement Program (TIP) means the staged multi-year program of transportation improvement projects developed by a Metropolitan Planning Oorganization consistent with the Long Range Transportation Plan, developed pursuant to 23 USC §§ 134 and 450, 49 USC§ 5303, and Section 339.175, F.S.

      
      

      U) Unified Planning Work Program (UPWP) means a biennial program developed in cooperation with the Department and public transportation providers, that identifies the planning priorities and activities to be carried out within a metropolitan planning area to be undertaken during a 2-year period, together with a complete description thereof and an estimated budget, as required by 23 CFR § 450.308(c), and Section 339.175, F.S.

      ARTICLE 2 PURPOSE

      1. Coordination with public transportation system operators. This Agreement is to provide for cooperation between the Parties in the development and preparation of the UPWP, the TIP, the LRTP, and any applicable Corridor or Subarea Studies.

      2. Intergovernmental coordination; Regional Planning Council. Further, this Agreement is to provide a process through the RPG for intergovernmental coordination and review and identification of inconsistencies between proposed MPO transportation plans and local government comprehensive plans adopted pursuant to Chapter 163, F.S., and reviewed by the Division of Community Development within the Florida Department of Economic Opportunity.

      3. Dispute resolution. This Agreement also provides a process for conflict and dispute resolution through the RPG.

ARTICLE 3

COOPERATIVE PROCEDURES FOR PLANNING AND PROGRAMMING WITH OPERATORS OF PUBLIC TRANSPORTATION SYSTEMS

1. Cooperation with operators of public transportation systems; coordination with local government approved comprehensive plans.

   1. The MPO shall cooperate with the Transit Authorities, Port Authority, and Aviation Authority to optimize the planning and programming of an integrated and balanced intermodal transportation system for the Metropolitan Planning Area.

   2. The MPO shall implement a continuing, cooperative, and comprehensive transportation planning process that is consistent, to the maximum extent feasible, with port and aviation master plans, and public transit development plans of the units of local governments whose boundaries are within the Metropolitan Planning Area.

   3. As a means towards achievement of the goals in paragraphs (a) and (b) and in an effort to coordinate intermodal transportation planning and programming, the MPO may include, but shall include if within a transportation management area, as part of its membership officials of agencies that administer or operate major modes or systems of transportation, including but not limited to transit operators, sponsors of major local airports, maritime ports, and rail operators per Federal regulations. The representatives of the major modes or systems of transportation may be accorded voting or non-voting advisor status. In the Metropolitan Planning Area if authorities or agencies are created by law to perform transportation functions and are not under the jurisdiction of a general purpose local government represented on the MPO, the MPO may request the Governor to designate said authority or agency as a voting member of the MPO in accordance with the requirements of Section 339.175, F.S. If the new member would significantly alter local government representation in the MPO, the MPO

      
      

      shall propose a revised apportionment plan to the Governor to ensure voting membership on the MPO to be an elected official representing public transit authorities which have been, or may be, created by law.

      The MPO shall ensure that representatives of ports, transit authorities, rail authorities, and airports within the Metropolitan Planning Area are provided membership on the MPO Technical Advisory Committee.

2. Preparation of transportation related plans.

   1. Although the adoption or approval of the UPWP, the TIP, and the LRTP is the responsibility of the MPO, development of such plans or programs shall be viewed as a cooperative effort involving the Parties to this Agreement. In developing its plans and programs, the MPO shall solicit the comments and recommendations of the other Parties to this Agreement in the preparation of such plans and programs.

   2. When preparing the UPWP, the TIP, or the LRTP, or preparing other than a minor amendment thereto (as determined by the MPO), the MPO shall provide notice to all other Parties to this Agreement to advise them of the scope of the work to be undertaken and inviting comment and participation in the development process. The MPO shall ensure that the chief operating officials of the other Parties receive written notice at least 15 days prior to the date of all public workshops and hearings, or within the specified number of days per MPO bylaws or public participation plan, relating to the development of such plans and programs.

   3. Local government comprehensive plans.

      1. In developing the TIP, the LRTP, or Corridor or Subarea studies, or preparing other than a minor amendment thereto (as determined by the MPO), the MPO and Transportation Authorities shall review for consistency for each local government in the Metropolitan Planning Area:

         1. each comprehensive plan's future land use element;

         2. the goals, objectives, and policies of each comprehensive plan; and

         3. the zoning, of each local government in the Metropolitan Planning Area.

      2. Based upon the foregoing review and in consideration of other relevant growth management plans, the MPO and Transportation Authorities shall provide written recommendations to local governments in the Metropolitan Planning Area in the development, amendment, and implementation of their comprehensive plans. A copy of the recommendations shall be sent to the RPC.

      3. The MPO agrees that, to the maximum extent feasible, the LRTP and the projects and project-phases within the TIP shall be consistent with the future land use element and the goals, objectives, and policies of each comprehensive plan of the local governments in the Metropolitan Planning Area. If the MPO's TIP is inconsistent with a local government's comprehensive plan, the MPO shall so indicate, and the MPO shall present, as part of the TIP, justification for including the project in the program.

         
         

   4. Multi-modal transportation agency plans.

      1. In developing the TIP, the LRTP, or Corridor or Subarea studies, or preparing other than a minor amendment thereto (as determined by the MPO), the MPO shall analyze the master plans of the Transportation Authorities. Based upon the foregoing review and a consideration of other transportation related factors, the MPO, shall from time to time and as appropriate, provide recommendations to the other Parties to this Agreement as well as local governments within the Metropolitan Planning Area, for the development, amendment, and implementation of their master, development, or comprehensive plans.

      2. In developing or revising their respective master, development, or comprehensive plans, the Parties to this Agreement shall analyze the draft or approved UPWP, TIP, LRTP, or Corridor or Subarea studies, or amendments thereto. Based upon the foregoing review and a consideration of other transportation related factors, the Parties to this Agreement shall as appropriate, provide written recommendations to the MPO with regard to development, amendment, and implementation of the plans, programs, and studies.

      3. The MPO agrees that, to the maximum extent feasible, the TIP shall be consistent with the affected growth management and other relevant plans of the other Parties to this Agreement.

ARTICLE 4 INTERGOVERNMENTAL COORDINATION AND REVIEW

1. Coordination with Regional Planning Council. The RPG shall do the following:

   1. Within 30 days of receipt, the RPG shall review the draft TIP, LRTP, Corridor and Subarea studies, or amendments thereto, as requested by the MPO, to identify inconsistencies between these plans and programs and applicable local government comprehensive plans adopted pursuant to Chapter 163, F.S., for counties and cities within the Metropolitan Planning Area and the adopted Strategic Regional Policy Plan.

      1. The Parties recognize that, pursuant to Florida law, the LRTP and the TIP of the MPO must be considered by cities and counties within the Metropolitan Planning Area in the preparation, amendment, and update/revision of their comprehensive plans. Further, the LRTP and the projects and project phases within the TIP are to be consistent with the future land use element and goals, objectives, and policies of the comprehensive plans of local governments in the Metropolitan Planning Area. Upon completion of its review of a draft TIP or LRTP, the RPG shall advise the MPO and each county or city of its findings;

      2. The RPG shall advise the MPO in writing of its concerns and identify those portions of the submittals which need to be reevaluated and potentially modified if the RPG review identifies inconsistencies between the draft TIP or LRTP and local comprehensive plans; and

      3. Upon final adoption of the proposed TIP, LRTP, Corridor and Subarea studies, or amendments thereto, the MPO may request that the RPG consider adoption of regional transportation goals, objectives, and policies in the Strategic Regional

         
         

         Policy Plan implementing the adopted TIP, LRTP, Corridor and Subarea studies, or amendments thereto. If the proposed plan, program, or study, or amendments thereto, was the subject of previous adverse comment by the RPC, the MPO will identify the change in the final adopted plan intended to resolve the adverse comment, or alternatively, the MPO shall identify the reason for not amending the plan as suggested by the RPC.

   2. Provide the availability of the conflict and dispute resolution process as set forth in Article 5 of this Agreement.

ARTICLE 5

CONFLICT AND DISPUTE RESOLUTION PROCESS

1. Disputes and conflicts under this Agreement. This process shall apply to conflicts and disputes relating to matters subject to this Agreement, or conflicts arising from the performance of this Agreement. Except as otherwise provided in this Article 5, only representatives of a party to this Agreement with conflicts or disputes shall engage in conflict resolution.

2. Initial resolution. The affected parties to this Agreement shall, at a minimum, ensure the attempted early resolution of conflicts relating to such matters. Early resolution shall be handled by direct discussion between the following officials:

   Department: District Director for Planning and Programs MPO: Sarasota/Manatee MPO: Planning Manager

   RPC: Tampa Bay and Southwest Florida Regional Planning Council: Council Chairman Manatee County Transit Division: Manatee County Administrator

   Sarasota County Transit Division: County Administrator Manatee County Port Authority: Authority Executive Director Sarasota Manatee Airport Authority: Authority Executive Director

   
   

3. Resolution by senior agency official. If the conflict remains unresolved, the conflict shall be resolved by the officials listed on section 5.02 of this Agreement, with the exception of the Department's listed official, which for purposes of this section 5.03 shall be the District Secretary.

4. Resolution by the Office of the Governor. If the conflict is not resolved through conflict resolution pursuant to sections 5.01, 5.02, and 5.03 of this Agreement, the affected parties shall petition the Executive Office of the Governor for resolution of the conflict pursuant to its procedures. Resolution of the conflict by the Executive Office of the Governor shall be binding on the affected parties.

ARTICLE 6 MISCELLANEOUS PROVISION

1. Constitutional or statutory duties and responsibilities of parties. This Agreement shall not be construed to authorize the delegation of the constitutional or statutory duties of any of the Parties. In addition, this Agreement does not relieve any of the Parties of an obligation or responsibility imposed upon them by law, except to the extent of actual and timely performance thereof by one or more of the Parties to this Agreement or any legal or administrative entity created or authorized by this Agreement, in which case this performance may be offered in satisfaction of the obligation or responsibility.

2. Amendment of Agreement. Amendments or modifications of this Agreement may only be made by written agreement signed by all Parties hereto with the same formalities as the original Agreement.

3. Duration; withdrawal procedure.

   1. Duration. This Agreement shall have a term of five (5) years and the Parties hereto shall examine the terms hereof and agree to amend the provisions or reaffirm the same in a timely manner. However, the failure to amend or to reaffirm the terms of this Agreement shall not invalidate or otherwise terminate this Agreement.

   2. Withdrawal procedure. With the exception of the MPO, any party to this Agreement may withdraw after presenting in written form a notice of intent to withdraw to the other Parties to this Agreement, at least ninety (90) days prior to the intended date of withdrawal; provided, that financial commitments made prior to withdrawal are effective and binding for their full term and amount regardless of withdrawal.

4. Notices. All notices, demands and correspondence required or provided for under this Agreement shall be in writing and delivered in person or dispatched by certified mail, postage prepaid, return receipt requested, to the officials identified for each party in section 5.02 of this agreement.

   A party may unilaterally change its address or addressee by giving notice in writing to the other Parties as provided in this section. Thereafter, notices, demands and other pertinent correspondence shall be addressed and transmitted to the new address.

5. lnteq2_retation.

   1. Drafters of Agreement. All Parties to this Agreement were each represented by, or afforded the opportunity for representation by legal counsel, and participated in the drafting of this Agreement and in the choice of wording. Consequently, no provision hereof should be more strongly construed against any party as drafter of this Agreement.

   2. Severability. Invalidation of any one of the provisions of this Agreement or any part, clause or word hereof, or the application thereof in specific circumstances, by judgment, court order, or administrative hearing or order shall not affect any other provisions or applications in other circumstances, all of which shall remain in full force and effect; provided, that such remainder would then continue to conform to the terms and requirements of applicable law.

      
      

   3. Rules of construction. In interpreting this Agreement, the following rules of construction shall apply unless the context indicates otherwise:

      1. The singular of any word or term includes the plural;

      2. The masculine gender includes the feminine gender; and

      3. The word "shall" is mandatory, and "may" is permissive.

6. Attorney's Fees. In the event of any judicial or administrative action to enforce or interpret this Agreement by any party hereto, each party shall bear its own costs and attorney's fees in connection with such proceeding.

7. Agreement execution; use of counterpart signature pages. This Agreement, and any amendments hereto, may be simultaneously executed in several counterparts, each of which so executed shall be deemed to be an original, and such counterparts together shall constitute one and the same instrument.

8. Effective date. This Agreement shall become effective on the date last signed by the Parties hereto.

9. Other authority. In the event that any election, referendum, approval, permit, notice, or other proceeding or authorization is required under applicable law to enable the Parties to enter into this Agreement or to undertake the provisions set forth hereunder, or to observe, assume or carry out any of the provisions of the Agreement, said Parties will initiate and consummate, as provided by law, all actions necessary with respect to any such matters as required.

1. Parties not obligated to third parties. No party hereto shall be obligated or be liable hereunder to any party not a signatory to this Agreement. There are no express or intended third-party beneficiaries to this Agreement.

2. Rights and remedies not waived. In no event shall the making by the Department of any payment to the MPO constitute or be construed as a waiver by the Department of any breach of covenant or any default which may then exist on the part of the MPO, and the making of any such payment by the Department while any such breach or default exists shall in no way impair or prejudice any right or remedy available to the Department in respect of such breach or default.

6.12 Data, records, reports and other documents. Subject to the right to claim an exemption from the Florida Public Records Law, Chapter 119, F.S., the Parties, excluding the Department, shall provide to each other such data, reports, records, contracts, and other documents in its possession relating to the MPO as is requested. Charges are to be in accordance with Chapter 119, F.S.

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

INTERGOVERNMENTAL COORDINATION AND REVIEW AND

PUBLIC TRANSPORTATION COLLABORATIVE PLANNING AGREEMENT

525-010-03

POLICY PLANNING

OGC-10/20

Page 10 of 11

Signed, sealed and delivered in the presence of: FLORIDA DEPARTMENT OF TRANSPORTATION

By:       _

Name:                                                                 Title:                                                                  Date:                                          

Approved as to form and legal sufficiency

Attorney:                                  

Name:                                   

ICAR--YA

525-010-03

POLICY PLANNING

OGC-10/20

Page 11 of 11

IN VVITNESS VVI-IEREOF, the undersignedparties have executed this .Joiu:tParticipation Agreement

011.behalf o.fthe referenced legal entites.

Signed, Sealed, and Delivered in thepresence of:

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SARASOTA/1V1:ANATEE .METROPOLITAN PLANNING ORGANIZATION

--

By: ,

,

.MANATEE COUNTY AS A TRANSIT SYSTEM" OPERATOR

Chair

BY:---------------------

ATTEST: _

DATED:

.MANATEE COUNTY PORT AUTHORITY

BY:

Chair

ATTEST:            

SARASOTA MANATEE AIRPORT AUTHORITY

BY:

Chair

ATTEST:            _

‌November 18, 2025

CONSENT

AGENDA ITEM 3.H: RS&H PLAN DOCS UPDATE FOR HOPPER AT

BERTH 6

BACKGROUND:

On February 16, 2023, the Authority approved Professional Services Authorization (PSA) No. 23-02 granting RS&H, Inc. $348,571 for engineering services related to the design and construction of a new 600-ton hopper at Berth 6. To further support the project, additional authorizations totaling $262,119 were approved. RS&H has submitted PSA No. 25-03 for

$23,939 covering updates to hopper plan documents (structural, mechanical, electrical) and project management services, bringing the total to $634,629, funded 50% each by FDOT and Port.

ATTACHMENT:

Professional Services Authorization (PSA) No. 25-03

COST AND FUNDING SOURCE:

FDOT funding of $11,969.50 and Port funding of $11,969.50

CONSEQUENCES IF DEFERRED:

Delay in approval of professional services

LEGAL COUNSEL REVIEW: Yes

RECOMMENDATION:

Move to approve and authorize the Chairman to execute Professional Services Authorization (PSA) No. 25-03 to RS&H, Inc. in the amount of $23,939 for hopper plan documents updates and project management services for a hopper at Berth 6, pending the approval of FDOT.

PROFESSIONAL SERVICES AUTHORIZATION (PSA) NO. 25-03

Pursuant to the Port Manatee Professional Services Continuing Contract dated June 16, 2020, between the Manatee County Port Authority, hereinafter referred to as the “Authority” and

RS&H, Inc.,

hereinafter referred to as the “Consultant”, the Authority hereby authorizes and the Consultant hereby agrees to perform the hereinafter identified professional services for the project, facility or program identified as:

Berth 6 Hopper

The professional services and additional terms hereby authorized by the Authority and agreed to by the Consultant are set forth in the attached proposal dated October 13, 2025, for the above entitled project, facility or program.

In its design and/or administration of any “public works project” on behalf of the Manatee County Port Authority, the Engineer will comply with the requirements of section 255.0993, Florida Statutes (2024). As used in this clause, “public works project” means activity paid for with any State of Florida funds administered by the Manatee County Port Authority which consists of the construction, maintenance, repair, renovation, remodeling, or improvement of a building, road, street, sewer, storm drain, water system, site development, irrigation system, reclamation project, gas or electrical distribution system, gas or electrical substation, or other facility, project, or portion thereof owned in whole or in part by any governmental entity.

Technical specifications prepared by the Engineer, or anyone under its control, will comply with the requirements of section 255.0993. Such requirements may apply either to construction of the public works project or to purchase of materials for the public works project. The requirements pertain to domestic production of iron and steel. The Engineer will exercise its professional judgment to determine whether and how the requirements apply to a particular public works project. All specifications and other project documents prepared by the Engineer will comply with section 255.0993.

The total fees and expenses for these professional services must not exceed:

$23,939.00.

DATED:                   

MANATEE COUNTY PORT AUTHORITY CONTRACT MANAGER

George Isiminger

By:                                                  Senior Director of Engineering Executive Director and Construction

CONSULTANT Grant Contract #: G2278

By:                               

Name, Title: _Michael S. Dixon / Vice President_

If applicable, the Authority has considered and hereby approves this Supplemental Professional Engineering Services Authorization with a quorum present and voting this 18th day of November, 2025.

Attest: MANATEE COUNTY PORT AUTHORITY

By:                                                                                             By:                         

Clerk of the Circuit Court Chairman

SCOPE OF SERVICES

Engineering Services

For

Hopper Repair Bid Document Update and Construction Administration Services

PORT MANATEE

Manatee County, Florida

PROJECT DESCRIPTION

The intent of the overall project is to provide updated structural, mechanical, and electrical plans based on updated comments from Martin Marietta for new 600-ton Hopper at Berth 6. RS&H, Inc. is the CONSULTANT and Manatee County Port Authority is the AUTHORITY as referenced in this scope of services.

SECTION 1 – APPLICABLE STANDARDS

All plans and designs furnished by the CONSULTANT are to be prepared with English Units. The current (latest) editions, including updates, of the following manuals and guidelines shall be used as resources and reference materials in the performance of CONSULTANT’s work:

• Manatee County applicable codes and standards.

Listing of the above reference materials and resources is not intended to establish these documents as design standards or criteria to be used on this project. The AUTHORITY may decide which design standards and criteria will be used based on an evaluation of this specific project and other factors, as the AUTHORITY policy may require.

The fee is based on using the current (latest) editions of the manuals and guidelines, including updates, at the time this agreement is executed.

SECTION 2 – ELECTRONIC FILES

In addition to the number of copies at the submittal phase, the CONSULTANT shall provide electronic files of all drawing, reports and renderings. Drawings will be in AutoCAD electronic file format and will be provided to the AUTHORITY in .PDF format. Reports and other written material shall be prepared in MS Word or MS Excel. Project Management scheduling shall be prepared using MS Project. All electronic files shall be submitted on USB thumb drive and via internet file transfer. The CONSULTANT will import the plan-view information that we produce, such as the Impressed Current Cathodic Protection (ICCP) system layout, as selected by the AUTHORITY, into the AUTHORITY’s CAD base map. The AUTHORITY will provide the CAD base map to the CONSULTANT.

The AUTHORITY is aware that differences may exist between the electronic files delivered and the hard-copy construction documents due to error. In the event of a conflict between the signed and sealed construction documents prepared by the CONSULTANT and the electronic files, the signed and sealed hard-copy construction documents shall govern.

09/29/2025 Port Manatee – Hopper Expansion 2025

SECTION 3 – SCOPE OF PROFESSIONAL SERVICES

The CONSULTANT will perform scope as requested by the AUTHORITY and indicated below:

Based on comments and changes from Martin Marietta for electrical, mechanical, and structural design that were modified from previous reviewed and approved plans.

The tasks set forth in the Basic Services as listed in Section 3 of this Scope of Services are used to apportion the total man hours required to prepare the complete design and construction documents for this project across the various tasks. Some very minor tasks that are required may not be listed but are considered to be included in this Scope of Services.

Upon receipt of the AUTHORITY’s purchase order, the CONSULTANT shall begin performance of the basic services. The various tasks to be performed are described in the following sections.

Task 1 – Project Administration and Management

1. Meetings The following management meetings will occur during the course of the project.

   • Final Design Update Meeting – Based on comments from Martin Marietta, an additional design review meeting is expected to review submittal and discuss final bid package with Port and Martin Marietta (MM).

     
     

2. Plans Update Coordination with design team for plans updates.

   
   

   Task 1 Deliverables:

   • Minutes of each meeting distributed to each attendee and others as requested by the AUTHORITY no later than seven (7) calendar days after the meeting;

   • Written responses to AUTHORITY comments at each design submittal stage no later than fourteen (14) calendar days after receiving the final comments.

     Task 2 – Final Design Update for 600-Ton Hopper at Berth 6 

     The CONSULTANT shall provide the following services:

     
     

     600-Ton Hopper Update Design The CONSULTANT will update structural, mechanical, and electrical plans based on revised direction from Martin Marrietta from previously reviewed and approved plans. The CONSULTANT will also incorporate system commissioning specifications into the specification documents.

     
     

     Task 2 – Deliverables:

   • Electronic submission of RFC plans, and construction contract documents;

   • Letter of Quality Control;

   • Electronic Bid Documents.

END SCOPE OF SERVICES

09/29/2025 Port Manatee – Hopper Expansion 2025

‌November 18, 2025

CONSENT

AGENDA ITEM 3.I: DELETION OF PORT ASSETS BACKGROUND:

Several old, obsolete assets that are no longer in use and are uneconomical to upgrade or repair are considered surplus and should be removed from the Manatee County Port Authority Fixed Assets Listing. The surplus assets will be offered for public bid, auctioned, destroyed, and/or E-scrapped.

ATTACHMENT:

Asset Deletion - November 18, 2025

COST AND FUNDING SOURCE:

N/A.

CONSEQUENCES IF DEFERRED:

Delay in updating property records.

LEGAL REVIEW: N/A

RECOMMENDATION:

Remove assets as listed on the attached Asset Deletion – November 18, 2025, from the Fixed Assets Listing.

Asset Deletion - November 18, 2025

Asset # Description Serial/VIN#

Date

Purchased Cost Value Status